A resignation letter for a new job is a formal letter containing information about your plans to resign from your current job. It is meant to provide details of your intention to terminate your employment with a particular company in a professional way.
This document is usually written after you have informed your boss about your plans to resign. You can either inform them in person or through email. However, the best way is to inform them in person before writing and submitting this letter for a new job.
As an employee, when you decide to leave your current job for a new one, it is essential to inform your employer. It is professional and respectful to notify your boss of the career change you want to make.
Whatever the case, the best way to announce this career change to your employer is by writing them a resignation letter. The letter should highlight how grateful you are for being their employee, have positive remarks about the job you are leaving behind, and include complimentary phrases about the company and employer.
With a proper letter, you are bound to have a smooth job transition from one job to another. Therefore, ensure that the format and tone of the resignation letter are formal and professional. Through this article, you will be able to learn about what it is and how to write a professional resignation letter for a new job.
Free Sample Letters
Reasons to Submit
Some reasons make writing and submitting a resignation letter for a new job essential. A resignation letter is meant to offer your employer formal notice of your plans to resign from your job. Check with the company’s policy to confirm if you are required to provide your employer with a specific notice period before resigning from your job. The notice period is considered between the day you submit the letter and when you will have a final day on this job.
Also, you should submit a resignation letter to maintain a proper professional relationship with your soon-to-be previous employer. This will be helpful in the future, as your employer will be willing to hire you once again in the organization or even act as your reference for another job.
Essential Details to Include
When submitting such a letter to either your employer directly or the company’s HR, it is essential to ensure you have included all the required information.
The fundamental details that must be found in your resignation letter include:
- A statement that establishes that you are resigning from the company
- Your last day of work should be an actual date
- A statement of appreciation to the manager
- Any other essential information about your resignation
- Your signature
tip
Try to ensure that your resignation letter is upbeat, professional, and respectful. A resignation letter for a new job is not the document you should use to complain about your colleagues, the employer, or even the company itself. Instead, it is all about being grateful and professional as you leave your current job to go to a new one. Therefore, maintain a positive tone and only include the basics mentioned above.
Writing a Resignation Letter Due to a New Job Opportunity
This letter is official and should therefore adhere to the standard business format. Ensure you have checked with your employee’s handbook or the HR department of your company before writing the letter. That way, you will be sure to follow the required format.
Here is the standard way to write a resignation letter due to a new job:
Header
The header of the letter should contain the date, your name and contact information, the recipient’s name and contact information, the subject line, and greetings. The date is usually the date you have chosen to submit or deliver the letter. This must be included to make the letter valid and show that it is recent.
Both the sender’s and recipient’s contact information is usually an email address and/ or a phone number. For the recipient, you also need to include your employer’s title and the name of the company. Ensure you include a subject line in the letter, as it will act as the title of the letter.
Greetings are essential and must be included just before you start writing the introduction part of the letter. Instead of “dear” when including the greetings, you can also use “hello” with their name or “sir or madam.”
EXAMPLE
January 10, 20xx
Albert Einstein
145 Under Bridge
Anywhere, FQ 367
einstenalbert@gmail.com
Subject: Resignation Letter for a New Job
Dear Mrs. Samuel,
Introduction
After the header, the next part of the letter is the introduction. You need to inform the recipient of your resignation plans.
The statement in the introduction should be clear and must include the following information:
The introduction part will require you to identify yourself and the job position you are resigning from. You will also have to clearly notify your employer of your resignation intentions and even mention the date when these plans will be effective.
Depending on most companies’s policies, your last day of work is usually a two-week notice period from the day you submitted the letter.
EXAMPLE
“I am deeply sorry to inform you that I will be resigning from my position as a director by the end of this month, which is on January 25th, two weeks from now.”
Body
The most important part of the letter is the body. Here is what to include in the body of a resignation letter for a new job:
Explain the reason for resigning
It would be best to briefly tell the employer your reason for leaving the company. This piece of information is not mandatory but is critical and respectful. Always ensure that you provide an honest and brief answer when it comes to stating the reason for resigning.
EXAMPLE
“I have received a new job opportunity that I believe will steer me in the right career direction.”
Some other examples of phrases you can use are:
EXAMPLE
“I have received an offer to,”
“I have decided that this position best suits my professional goals,”
“My priority at this time is,”
“I have accepted a position as.”
Statement of gratitude and appreciation
After explaining your reasons, it is essential to appreciate the job opportunity. For example, you can highlight one main thing that shaped your working experience and thank your employer for that in a polite tone.
EXAMPLE
“For many years I have worked in this company, I am forever indebted to you for the working experience I got, the growth I underwent, and the amazing job opportunity I had.”
Other phrases you can use:
EXAMPLE
“My experience working with you has been invaluable.”
“I express my sincere appreciation to”
“For all your support and encouragement over the years, I,”
“I am thankful to you for being a supportive supervisor.”
Offer your assistance
In the body paragraph, try to offer your assistance with the transition process.
EXAMPLE
You can help train the incoming person who will replace you at the company.
You can also offer assistance with any pending work that your absence will have created before you start at your new position.
Whatever the case, ensure you will be available before offering your help. This is because your employer might need your help and request that you assist them.
EXAMPLE
“I will be glad to offer you any form of assistance with the transition process. I am available for a reasonable period, and I am here if you need my help.”
Some other phrases you can use include:
EXAMPLE
“Before taking my leave, I can help you.”
“I am happy to finish the projects before my departure.”
“I will be glad to help train my replacement.”
End on a positive note or wish good luck
For the final part of the body paragraph, end your letter with a positive note by wishing your employer good luck. However, ensure you remain professional while still maintaining positivity.
EXAMPLE 1
You can suggest that both you and your employer maintain a professional relationship, before wishing them good luck and ending your body paragraph.
EXAMPLE 2
“I would like for us to maintain our professional relationship for future job opportunities and further career growth in the industry. Thank you so much once again, and best wishes from me.”
Conclusion
The final part of the letter is the conclusion, which must include the sign-off and your signature. You should sign off your letter with phrases like “sincerely” or “best regards”. It is also respectful to do so. Also, do not forget to include your signature to validate that you wrote the letter.
EXAMPLE
Sincerely,
[Your signature]
Resignation Letter Template (New Job Opportunity)
[Your Name]
[Your Address]
[City, State, Zip]
[Your Email Address]
[Your Phone Number]
[Date]
[Supervisor’s Name]
[Their Job Title]
[Company Name]
[Company Address]
[City, State, Zip]
Dear [Supervisor’s Name],
I am writing to formally announce my resignation from my position as [Your Position] at [Company Name], effective [Last Working Day, typically two weeks from the date of letter]. This decision was not made lightly, but after much consideration, I have accepted an offer for a new opportunity that aligns more closely with my long-term career goals.
I want to express my sincere gratitude for the opportunities I have been given at [Company Name] and for the invaluable experiences I have gained. It has been a pleasure working with you and the team. The support and guidance I have received during my time here have been greatly appreciated and will not be forgotten.
I am committed to ensuring a smooth transition and am prepared to assist in the training of my replacement and to complete any outstanding work prior to my departure. I hope to leave on good terms and would like to do everything possible to make this transition as seamless as possible for the team.
Please let me know how I can assist during this transition period. I wish [Company Name] continued success and hope to maintain our professional relationship in the future.
Thank you again for the opportunity to be a part of your team. I look forward to staying in touch.
Sincerely,
[Your Name]
Example of Resignation Letter for a New Position
Sample 01
Dear Mr. Chase,
I am writing to formally resign from my position as Marketing Coordinator at Harmonics Inc., effective two weeks from today, March 7, 20XX. This was not an easy decision to make, as my time at Harmonics Inc. has been incredibly rewarding and enjoyable. However, after careful consideration, I have accepted a new role that will allow me to further grow professionally and pursue new challenges in the field of music marketing.
I want to express my deepest gratitude for the opportunities I’ve had to contribute to the team and to grow both personally and professionally under your guidance. Working at Harmonics Inc. has been a truly valuable experience, and the skills and knowledge I’ve acquired here will undoubtedly serve me well in my future endeavors.
During my remaining time, I am fully committed to ensuring a smooth transition. I am more than willing to assist in training my successor and to complete any projects to the best of my ability. My goal is to leave my role in a state that maintains the quality and consistency of the work the Marketing Department is known for.
I hope to leave on good terms, with the door open for future collaboration. I have the utmost respect for you, the team, and Harmonics Inc., and I wish you all continued success. Please let me know how I can aid in the transition process over the next two weeks.
Thank you once again for the opportunity to be a part of Harmonics Inc. I am looking forward to staying in touch and hope our paths cross again in the future.
Sincerely,
Mariah Carey
Sample 02
Dear Ms. Hart,
I am writing to formally resign from my position as Digital Marketing Specialist at Innovatech Solutions, with my last working day being March 7, 20XX, following the standard two-week notice period.
This decision comes after much reflection and consideration. I have been offered a role that aligns closely with my career aspirations and goals for professional growth in the digital marketing field. While I am excited about this new chapter, the decision to leave Innovatech Solutions has been difficult. I am incredibly grateful for the opportunities for professional and personal development that I have been afforded here, and for the faith you and the company have shown in me.
I want to extend my deepest gratitude for the support and guidance provided by you and the team. The experiences I’ve gained at Innovatech Solutions have been invaluable, contributing significantly to my professional growth. I have thoroughly enjoyed working on innovative marketing campaigns and have learned a great deal about the importance of data-driven strategies and team collaboration.
During my remaining time, I am committed to ensuring a smooth transition. I am prepared to assist in handing over my responsibilities and training a successor if required. I aim to leave my projects in a good state to minimize any disruption to our team’s workflow.
I hold Innovatech Solutions and my colleagues in the highest regard and hope to maintain the professional relationships I’ve built here. I am excited about the future and hope to bring the skills and knowledge I’ve acquired here to my new role, while always cherishing the memories and achievements we’ve shared.
Please let me know how I can assist further during this transition. Thank you once again for the opportunity to be part of such a dynamic team and for all the support over the years.
Sincerely,
Alex Rivera
Letter Writing Tips
When writing a resignation letter for a new job, you should have some considerations in mind. Then, you can write a proper letter and submit it accordingly.
Here are some tips you should consider when writing one:
Review the company’s employee handbook
You will need to access and go through your company’s employee handbook. This handbook will provide you with information regarding the resignation process you have to follow. This may include the resignation policy and the required notice period to give your boss.
Follow the business letter format
Ensure that you observe the formal business letter format as you write the letter. This format is usually the standard way of writing official letters. Your letter should have a header, an introduction, body paragraphs, and a conclusion.
Speak to your boss first
Before writing the resignation letter, it is best to talk to your boss or employer first about your resignation. This is a way of being courteous and respectful, which will help you maintain a positive and professional relationship with them even after resigning from the job.
Select an appropriate time for delivering the letter
Ensure you choose the best time to deliver your resignation letter for a new job. The letter should be sent as soon as you have spoken to your employer about your resignation plans. This way, both your boss and the human resources department will be able to manage how your position will be filled.
Keep it brief but positive
The resignation letter for a new job is official and brief. Therefore, while stating your reasons for resigning, you should avoid including long reasons. In addition, you should not give many details about your new job or speak negatively about the company you are leaving.
Your letter should also maintain a positive tone all through since you might need your employer in the future.
EXAMPLE
You may need your boss to write you a recommendation letter.
Consider networking opportunities
As you leave your current job for a new one, ensure that your letter includes information that encourages future networking opportunities between you and your employer. It is essential to encourage your employer in a way that will facilitate and maintain a professional relationship, even after you resign from your position.
Deliver the letter in person
Another polite and respectful way of resigning is by delivering the resignation letter in person. If possible, it is best to hand over the letter yourself to either your employer or the person tasked with that responsibility.
Plan for immediate departure
After delivering your resignation letter for a new job, ensure you have a plan in place for your immediate departure. The company policy may require you to leave your job as soon as you resign, which means you need to have a backup plan. In addition, if your new job will take some time to start, you need to find a way to survive since you will not receive any payment during that period.
Proofread the letter
After writing your resignation letter, it is essential to proofread it and edit any spelling and grammar mistakes. Ensure you have written everything correctly and accurately before submitting the letter. This will ensure that your information is well-polished, and you will leave your employer with a positive impression.
Key Takeaways
Here we’ve summarized 5 key takeaways to help you write your letter:
- A resignation letter for a new job is an official document that you need to write to inform your employer formally and respectfully about your plans to leave your job.
- After speaking with your boss about your departure plans, you should write this letter.
- As an employee, you will be able to maintain a cordial relationship with your former employer by writing this letter of resignation.
- Ensure your letter has a positive tone, is brief, is delivered in person, and follows the formal letter format.
- When writing your letter, refer to the resignation letter template or sample.
About This Article
