A resignation letter for a new job is a formal letter containing information about your plans to resign from your current job. It is meant to provide details of your intention to terminate your employment with a particular company in a professional way.
This document is usually written after you have informed your boss about your plans to resign. You can either inform them in person or through email. However, the best way is to inform them in person before writing and submitting this resignation letter for a new job.
As an employee, when you decide to leave your current job for a new job, it is essential to inform your employer. It is professional and respectful to notify your boss of the career change you want to make.
Whatever the case, the best way to announce this career change to your employer is by writing them a resignation letter for a new job. The letter should highlight how grateful you are for being their employee, have positive remarks about the job you are leaving behind, and include complimentary phrases about the company and employer.
With a proper resignation letter, you are bound to have a smooth job transition from one job to another. Therefore, ensure that the format and tone of the resignation letter for a new job are formal and professional. Through this article you will be able to know about what is it and how to write a professional resignation letter for the new job.
Reason to Submit
Some reasons make writing and submitting a resignation letter for a new job essential. A resignation letter is meant to offer your employer a formal notice of your plans to resign from your job. Ensure you check with the company’s policy to confirm if you are required to provide your employer with a specific notice period before resigning from your job. The notice period is considered between the day you submit the letter to when you will have a final day on this job.
Also, you should submit a resignation letter for a new job to maintain a proper professional relationship with your soon-to-be previous employer. This will be helpful in the future as your employer will be willing to hire you once again in the organization or even act as your reference for another job.
Essential Details to Include
When submitting a resignation letter to either your employer directly or the company’s HR, it is essential to ensure you have included all the required information. The fundamental details that must be found in your resignation letter for a new job include:
- A statement that establishes that you are resigning from the company
- Your last day of work that should be an actual date
- A statement of appreciation to the manager
- Any other essential information about your resignation
- Your signature
Tip: Try and ensure that your resignation letter is upbeat, professional, and respectful. A resignation letter for a new job is not the document you should use to complain about your colleagues, the employer, or even the company itself. Instead, it is all about being grateful and professional as you leave your current job to go to a new job. Therefore, maintain a positive tone and only include the basics mentioned above.
Writing a Resignation Letter for a New Job Opportunity
The resignation letter is official and should therefore observe the standard business format. Ensure you have checked with your employee’s handbook or the HR department of your company before writing the letter. That way, you will be sure to follow the required format.
Here is the standard way to write a resignation letter for a new job:
The header of the letter should contain the date, your name and contact information, the recipient’s name and contact information, the subject line and greetings. The date is usually the date you have chosen to submit or deliver the letter. This must be included to make the letter valid and show that it is recent.
Both the sender’s and recipient’s contact information is usually an email address and/ or a phone number. For the recipient, you also need to include your employer’s title and name of the company. Ensure you include a subject line in the letter as it will act as the title of the letter.
Greetings are essential and must be included just before you start writing the introduction part of the letter. Instead of “dear” when including the greetings, you can also use “hello” with their name or “sir or madam.”
January 10, 20xx
145 Under Bridge
Anywhere, FQ 367
Subject: Resignation Letter for a New Job
Dear Mrs. Samuel,
After the header, the next part of the letter is the introduction part. You need to inform the recipient of your resignation plans. The statement in the introduction should be clear and must include the following information:
The introduction part will require you to identify yourself and the job position you are resigning from. You will also have to clearly notify your employer of your resignation intentions and even mention the date when these plans will be effective.
Depending on most company’s policies, your last day of work is usually a two-week notice period from the day you submitted the letter.
“I am deeply sorry to inform you that I will be resigning from my position as a director by the end of this month, which is on 25th January, two weeks from now.”
The most important part of the letter is the body. Here is what to include in the body of a resignation letter for a new job:
Explain the reason for resigning
It would be best to briefly tell the employer your reason for leaving the company. This piece of information is not mandatory but is critical and respectful. Always ensure that you provide an honest and brief answer when it comes to stating the reason for resigning.
“I have received a new job opportunity that I believe will steer me in the right career direction.”
Some other examples of phrases you can use:
“I have received an offer to,”
“I have decided that this position best suits my professional goals,”
“My priority at this time is”
“I have accepted a position as.”
Statement of gratitude and appreciation
After explaining your reasons, it is essential to appreciate the job opportunity. For example, you can highlight one main thing that shaped your working experience and thank your employer for that in a polite tone.
“For many years I have worked in this company, I am forever indebted to you for the working experience I got, the growth I underwent, and the amazing job opportunity I had.”
Other phrases you can use:
“My experience working with you has been invaluable.”
“I express my sincere appreciation to”
“For all your support and encouragement over the years, I,”
“I am thankful to you for being a supportive supervisor.”
Offer your assistance
In the body paragraph, try and offer your assistance with the transition process. For example, you can help train the incoming person that will replace you at the company. You can also offer assistance with any pending work that your absence will have created before you start at your new position.
Whatever the case, ensure you will be available before offering your help. This is because, your employer might need the help and request you to assist them.
“I will be glad to offer you any form of assistance with the transition process. I am available for a reasonable period, and I am here if you need my help.”
Some other phrases you can use include:
“Before taking my leave, I can help with.”
“I am happy to finish the projects before my departure.”
“I will be glad to help train my replacement.”
End with a positive note or wishing good luck
For the final part of the body paragraph, end your letter with a positive note by wishing your employer good luck. However, ensure you remain professional but still maintain positivity. For example, you can suggest that both you and your employer can maintain professional relationship, before wishing them good luck and ending your body paragraph.
“I would like for us to maintain with our professional relationship for future job opportunities and further career growth in the industry. Thank you so much once again, and best wishes from me.”
The final part of the letter is the conclusion that must include the sign off and your signature. You should sign off your letter with phrases like “sincerely” or “best regards”. It is also respectful to do so. Also, do not forget to include your signature to validate that you wrote the resignation letter.
Resignation Letter for a New Job
Here we have resignation letter for a new job template and samples that you can use as a guide when writing your resignation letter:
[Your full address]
[Your contact information]
[Recipient’s contact information]
Subject: Resignation Letter for a New Job
Dear Mr. or Mrs. or Ms. [Recipient’s name]
I am writing this letter to inform you of my resignation from the [name your current job position] working in the department of [name of department] in [name of the company]. My last day at [name of company] will be on [mention the day and date of the last day you will be at work].
I am resigning because [explain the reasons you have for resigning]. I am grateful for [include a statement of gratitude and appreciation for everything]. In case you need my help with the filling of my position [mention any other form of help]; I am here to [offer your assistance].
Thank you once again for the opportunity and growth I have had as I worked at [name of company]. I hope that we will [suggest the maintenance of a positive and professional relationship between you and your boss]. I wish you all the best and thank you for everything.
145 Under Bridge
Anywhere, FQ 367
January 10, 20xx
097 Everywhere Avenue
Subject: Resignation from my Job
Dear Mrs. Samuel,
I am writing this letter to inform you of my resignation from the position of marketing manager in the department of sales and marketing at ABC Company. Please accept this letter as my formal resignation. My last day at work will be on 25th January 20xx.
I have been offered a new job opportunity that I believe will help to further enhance my career. Although this is the case, I am still truly grateful for the opportunity and growth I have had here at ABC Company. My experience has been phenomenal, and I cannot thank you enough for all that I have learnt while working here.
Please feel free to reach out in case of any required assistance during the transition process. Once again, thank you so much for everything and I hope that we continue to maintain our professional relationship for the future. I wish you all the best and good luck.
July 05, 20xx
Ms Stacey Kobesch
CEO, Goldmine Company
13 Main St.
Freetown. FA 80080.
Please accept this letter as a notice of my resignation from my position as an accountant at your company. My last day of work will be 05 June, 20xx. I recently reviewed an offer to work as a senior accountant at Brisberry Group of Companies. After careful evaluation, I decided to take up this new opportunity.
It has been a pleasure working with your company all along. Your staff are not only hardworking but also team players. Working with you has indeed contributed a lot in my career. This is something I can never fail to be grateful for.
Even before I depart, I would like to help in a smooth transition of my accounting duties. Therefore, I will assist in training the new recruit to ensure the system runs smooth as earlier planned. Also, I will ascertain that all records and reports are updated before my last day of work.
Stacey, thank you again for giving me such a fantastic opportunity to work at your company. I wish you your company and the rest of the staff the best. I will always get in touch with you. Also, feel free to get in touch with me anytime you wish to. My email is [email protected]
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Letter Writing Tips
When writing a resignation letter for a new job, you should have some considerations in mind. Then, you can write a proper letter and submit it accordingly. Here are some tips you should consider when writing a resignation letter for a new job
Review the company’s employee handbook
You will need to access and go through your company’s employee handbook. This handbook will provide you with information regarding the resignation process you have to follow. This may include the resignation policy and the required notice period to give your boss.
Follow the business letter format
Ensure that you observe the formal business letter format as you write the letter. This format is usually the standard way of writing official letters. Your letter should have a header, an introduction, body paragraphs and a conclusion.
Speak to your boss first
Before writing the resignation letter, it is best to talk to your boss or employer first about your resignation. This is a way of being courteous and respectful, which will help you maintain a positive and professional relationship with them even after resigning from the job.
Select an appropriate time for delivering the letter
Ensure you choose the best time to deliver your resignation letter for a new job. The letter should be sent as soon as you have spoken to your employer about your resignation plans. This way, both your boss and human resources department will be able to manage how your position will be filled.
Keep it brief but positive
The resignation letter for a new job is official and brief. Therefore, while stating your reasons for resigning, you should avoid including long reasons. In addition, you should not give many details about your new job or speak negatively about the company you are leaving.
Your letter should also maintain a positive tone all through since you might need your employer in the future. For example, you may need your boss to write you a recommendation letter.
Consider networking opportunities
As you leave your current job for a new one, ensure that your resignation letter includes information that encourages future networking opportunities between you and your employer. It is essential to encourage your employer in a way that will facilitate and maintain a professional relationship even after you resign from your position.
Deliver the letter in person
Another polite and respectful way of resigning is delivering the resignation letter in person. If possible, it is best to hand over the letter yourself to either your employer or the person tasked with that responsibility.
Plan for immediate departure
After delivering your resignation letter for a new job, ensure you have a plan in place for your immediate departure. The company policy may require you to leave your job as soon as you resign, which means you need to have a backup plan. In addition, if your new job will take some time to start, you need to find a way to survive since you will not receive any payment during that period.
Proofread the letter
After writing your resignation letter, it is essential to proofread it and edit any spelling and grammar mistakes. Ensure you have written everything correctly and accurately before submitting the letter. This will ensure that your information is well-polished, and you will leave your employer with a positive impression.
Here we’ve summarized 5 key takeaways to help you write your letter:
- A resignation letter for a new job is an official document that you need to write to inform your employer formally and respectfully about your plans of leaving your job.
- After speaking with your boss about your departure plans, you should write this letter.
- As an employee, you will be able to maintain a cordial relationship with your former employer by writing this letter of resignation.
- Ensure your letter has a positive tone, is brief, is delivered in person, and follows the formal letter format.
- Use the letter of resignation for a new job template or sample as a guide to writing your resignation letter.