So you’ve found a new job, and you are ready to make a shift, well! But don’t leave without writing an official resignation letter to your current job. First and foremost, you need to talk to your boss about the resignation. After that, follow with a formal letter. If you are not sure how to write an official business letter, here is what you should include:
How to write?
Start with an address line
Start your letter with the recipient’s address line. You can use simple introductions such as ‘Dear,’ ‘Hello,’ or ‘Mr/Ms.’
Clear subject line
When sending your resignation letter through email, you need to use a clear subject line such as ‘Resignation- your name.’ this makes the recipient know right away what your letter is all about. Also, it will make him/her open and read your email as soon as possible and be informed of your departure.
When drafting your resignation letter, it is crucial to include your last day of work. This gives your employer a clear sense of your timeline.
Reason for resignation
You need to state why you are resigning from your current position. Don’t just leave the company hanging.
Express your gratitude
Here, you can thank your employer for providing you with such a fantastic opportunity to work at their company. Even if you are unhappy with the company, you need to stay positive. Do not show any signs of complaints. The main aim of this is to create and maintain a good relationship. Remember, you may need the company in future for reference.
If at all you are in a position to offer any assistance to help in the transition, please do so. You can offer to train the new employees for that matter.
Provide your contacts
Include your contacts in which you may be reached just in case the former employer wants to get in touch.
Close with your signature You need to sign off your resignation letter. Include your name after closing statements such as ‘sincerely’ or ‘thank you.’
Sample Resignation Letter (New Job Opportunity)
23 Bravery Road | Crest Town, CA 34342 | 800-00800-888 | email@example.com
Ms Stacey Kobesch
CEO, Goldmine Company
13 Main St.
Freetown. FA 80080.
Please accept this letter as a notice of my resignation from my position as an accountant at your company. My last day of work will be 9/24/19.
I recently reviewed an offer to work as a senior accountant at Brisberry Group of Companies. After careful evaluation, I decided to take up this new opportunity.
It has been a pleasure working with your company all along. Your staff are not only hardworking but also team players. Working with you has indeed contributed a lot in my career. This is something I can never fail to be grateful for.
Even before I depart, I would like to help in a smooth transition of my accounting duties. Therefore, I will assist in training the new recruit to ensure the system runs smooth as earlier planned. Also, I will ascertain that all records and reports are updated before my last day of work.
Stacey, thank you again for giving me such a fantastic opportunity to work at your company. I wish you your company and the rest of the staff the best. I will always get in touch with you. Also, feel free to get in touch with me anytime you wish to. My email is firstname.lastname@example.org.
Sample Resignation Letter (Word Format)
Sample Resignation Email (Text Version)
Email subject line: Your name resignation
Dear Ms Stacey
I write to inform you that I am resigning from my position as an accountant. My last day of work will be 9/24/XX.
Thank you so much for providing me with the opportunity to work at your company. I have learnt a lot during these years we worked together.
Let me know if there is anything I can do to make the transition easier and smoother. I will always be available at email@example.com.
Thank you again for years of support and encouragement.