Regardless of the reason why you choose to jump ship, it is always a matter of courtesy to draft a resignation letter to that effect. This has the impact of furthering your careers and networking opportunities later, not to mention making it easier to re-admit you back in case you choose to come knocking again.
How to write?
Be Open and Precise
As you lay bare the facts that have pushed you to resign, be open and precise. Do not hide any piece of information. If your boss overworked you or disrespected you in any shape or form, state it openly. In case all was well, also state so. Remember, many bosses are apt at detecting lies and inconsistencies.
Highlight Specific Feats
Spare some part of the letter to highlight specific feats you accomplished while working. If none exists, you may choose to highlight some of the lessons or skills you obtained which shall live to enrich your professional life in the years to come.
Offer to Assist with the Transitions
Obviously, resignations do inflict some toll on the organization that is affected. It is only a matter of courtesy yet again to offer to assist with the transition. This could take the forms hunting for a suitable replacement or helping the newcomer with getting started on the job.
Maintain a Professional Tone
All along, you should maintain a professional tone. Even when conveying a negative tone, you should not get overboard or spew hateful vitriol. Remember, your future employer will seek references from your current employer. The least you would want to do is compromise your standing later.
Avoid Exaggerations of Facts
Lastly, you should also avoid exaggerating facts as you draft and convey your ‘side of the story.’ Just maintain some plain language and utmost simplicity as you go about the business of drafting the resignation letter.
Sample Heartfelt Resignation Letter
Your City, State Zip Code
Your Phone Number
Address City, State Zip Code
Dear Mr. /Ms. Last Name:
Kindly accept this letter of resignation from me as an XXXX with your organization. This resignation shall take effect from mm/dd/yyyy, which also doubles up as my last day of work in your organization.
I must opine that every moment I worked for you was awesome, save for a few instances of misunderstandings with my immediate supervisor. I shall indeed live to cherish the lessons and experiences I obtained while working for you.
I shall cherish the attentiveness to details, punctuality, and devotion to duty. These three shall no doubt, enrich my work ethics, which I believe will place me at significant advantages over and above my workmates in the new job I shall take up.
My departure from your firm shall leave a gap that might not be filled with ease. I am fully aware of that. That is why I offer to aid with the transition period appropriately. Kindly let me know whether my intervention shall be necessary for identifying the one to take over.
I also say a big, ‘Thank You’ to you for allowing me to work for you and make money in the process.
All the best,
Signature (hard copy letter)
Heartfelt Resignation Letter (Word Format)
Email Example: Heartfelt Resignation Letter
Subject: Your Name – Resignation
Dear Mr. /Ms. Last Name:
I regret to have to let you know that I shall step down from your firm with effect from mm/dd/yyyy. As you know, I was employed on permanent and pensionable terms. As such, I had to retire from employment upon attaining the mandatory retirement age of 65.
However, I have deemed it necessary to step down and take up a new challenge altogether. I must appreciate your support and cooperation all through my time here. Indeed, every moment except when I was late for duty was memorable.
Would you want me to aid with the transition? Kindly let me know. I even have a person in mind who, in my opinion, is more likely able to fit my shoes. I also offer to help whoever you choose to replace settle down in the office.
May I yet again express my sincere gratitude for the opportunity you gave me to work, make money, and enrich my professional expertise.