Often, you do not get your dream job immediately after college on the career ladder. For this reason, you may have to write a resignation letter in your career as often as you get a promotion or better employment opportunity. It may feel awkward resigning from your old job, especially if your new promotion is outside your current place of employment.
A flawless resignation letter for job promotion is very important at every stage where you have to change jobs. This is in order to maintain a professional relationship with the soon-to-be-former employers and the organization of former employment. Writing this letter would require skills, politeness, and expertise. Hence, you may need professional help, and as such, this article has highlighted a step-wise approach to writing a flawless resignation letter for a job promotion.
A letter of resignation for job promotion is, as the name implies, an official document that you write to your current job, informing that you have to leave this job in favor of a better opportunity. The letter usually signifies the termination of your current job. It is a requirement at any place of employment as an official document to confirm your decision to leave the organization. You can send this through the organization’s official email or in person.
Free Templates and Examples
Writing a Job Promotion Resignation Letter
To write a resignation letter for a job promotion, you must consider that this is an official document. So, specific points must be present as part of the document. The following sample is provided as a guide to aid you to write a resignation letter for job promotion, and we will break down the information provided in the sample for your clear understanding.
Daisy Milling Company
29 Office Avenue
Blackwell City, Louisiana 40222
September 23, 20xx
Daisy Milling Company
29 Office Avenue
Blackwell City, Louisiana 40222
Subject: Letter of resignation for a new job promotion
I have written this letter to formally inform you of my resignation as a market surveyor at Daisy Milling Company with a month’s notice. I have instead gained employment as the new Vice President of marketing in another company. I believe that this is the next step in the furtherance of my career and will help me develop more professional skills and experience. I am tendering a month’s notice and will be formally leaving the company on October 23, 20xx.
While working at the Daisy Milling Company, I have had the opportunity to work under some of the greatest minds I know and learned to be a better and more professional marketer. It was a memorable journey for me, and I am incredibly grateful for all the years of patient mentorship that I enjoyed. I am incredibly grateful that you hired me and allowed me to grow under watchful mentors.
I am always ready to lend a hand whenever you need my services, in my remaining time here as an employee, or in times to come. I fully intend to complete all ongoing tasks in my care and properly hand over any documents in my possession to the right persons.
I am available for the next month to clarify all questions that you may have, or you can reach me on 556-134-8742 or firstname.lastname@example.org.I am so grateful for your understanding and hope to maintain our professional relationship in the future.
Sign (on the printed letter)
Hence, you must incorporate the following information into your resignation letter for a job as provided in the sample above:
Provide a formal header
This lends an official air to the resignation letter and must be brief and direct, addressing your superiors. This informs the reader of your intent even before they scan through your document and helps to summarize your letter in a few words. This is especially important, so you must choose the wordings of the formal header with much thought. In the above sample, the formal header includes the writer’s name, address, and contact, as well as the date, recipient’s details, and the subject of the resignation letter for the job promotion.
Introduce yourself by mentioning your job title
Most companies have lots of employees, so your name might not be familiar to your superiors. However, your title gives you an identity in that organization. So, as in the sample of resignation for job promotion given above, you should use your job title as a means of introduction alongside your name. This helps the reader identify your post and gives them an idea of your work, which is necessary for clarity.
Announce the reason for resigning
This captures your intention to leave the organization. You must clearly state this fact, as it is the main objective of the resignation letter. As in the resignation letter for the job promotion sample provided above, you must also professionally state that you are leaving for another job employment opportunity and be sure to convey your seriousness about leaving your present place of employment to your superiors. When stating your reason for leaving the company, you should be brief and direct while speaking on generalities without going into the specifics of your new employment.
Mention the specific date of resigning
It is important to clearly mention the specific day of resigning from work in the body of your letter. Just as in the sample above, clearly stating your resignation date helps to avoid unfounded assumptions. It shows professionalism and diligence in completing your tasks and giving some notice before resigning from your current place of employment.
Share your plan to complete your remaining work
As a current employee of the company, ensure that you clearly state your intention of completing your remaining work before leaving the company, just as done in the sample of resignation for job promotion provided above. In this way, you will be able to assuage the fears of leaving a void in the company and have a smooth transition to your next place of employment.
Express your gratitude for employing you
As shown in the sample above, polite and professional gratitude in your resignation letter for job promotion will help maintain the professional relationship between you and your superiors even when you have left the company. It is essential to be courteous because your present employment will reflect in your resume, and you may need a referral from your old place of employment.
This is a vital part of the official document as it concludes and wraps off your resignation letter as done in the above resignation sample for job promotion. You must use the appropriate wordings for closing a formal letter. This lends a professional air to your resignation letter for a job promotion.
Resignation Letter for Job Promotion (Samples)
Here we have the sample letter you can use to include essential information in your letter:
XXX and SONS
HUMAN RESOURCE MANAGER
Subject: RESIGNATION LETTER
I take this opportunity to appreciate you for giving me a chance to be part of your employee from 20xx to date. I have had a good time, learning a lot. The privileges I got while working here were a great motivation for me. However, I feel it is time that I quit this organization.
I have gotten some promotion in a different organization, and I am thinking of considering it if you allow me. I will work on 4th Dec as my last day. Before then, I am willing to update my files, prepare my team members for the transition, and to do any other thing you would wish to be done in my department before I leave.
I am as well willing to be contacted in any way after I have left. I hope that you will get a better replacement for me. You are a great employer.
Sample [Email Format]
RE: RESIGNATION LETTER
I hope this letter finds you well. Thank you so much for allowing me to belong to this firm as an employee. I have learned a lot. Through this job, I have made a proper career foundation. However, change is inevitable. It is time that I feel I should quit this firm. I have been considered to fill a higher position in a given firm, and I think of accepting the offer if you allow me.
In this regard, I think that 4th Dec should be my last reporting day. Before then, however, I am willing to give the company a smooth transition. I am working on my database to have it updated. I will also prepare my team members for the change. I am open to being engaged further for a smooth transition and also to be contacted after I have left.
Do’s and Don’ts
When writing a resignation letter to inform your employer about a job promotion, there are specific rules that you must abide by to have the best resignation letter and avoid burning the bridges that may matter in the future of your career path.
The following are guidelines to what to do and what should be avoided when writing a resignation letter for a job promotion:
When writing a formal resignation letter, be sure to do the following:
Give appropriate time notice
At most workplaces and organizations, a resignation will require notice of two weeks or more to aid your employer in getting a replacement and give you ample time to complete your ongoing project. Hence, in your resignation letter, you should always include the letter’s date and the date of resigning.
Use formal business letter format
The resignation letter for job promotion is an official business letter, which must follow the format of business letters. This implies that the letter must include the necessary details of business letters and the outline of a business document. You must avoid writing casual and unofficial letters to your boss, even when they are friendly towards you.
Include relevant information
Your letter must be clear enough to leave your superior and employers with no questions about your last day on the job, your involvement with replacing your position, and your availability on the current projects you are handling. It would be best to answer all the relevant questions in your resignation letter and other questions that are likely to come up.
This is most important because your employers will not take a document seriously with lots of errors. Hence, you must go over this letter repeatedly and involve the service of others to aid you in the proofreading of this document. This will help ensure that the information on the resignation letter is accurate and without errors.
You should avoid these when writing your formal resignation letter for a job promotion:
Negative comments about your experience
Your resignation letter should not hold any negative comments about your present place of employment because this causes friction in your professional relationship with your soon-to-be former employer. Instead, emphasize the enjoyable experiences that you had during the time of your stay and how the job has developed your traits as an employee
Do not use your resignation letter as a platform to table your grievances and complaints that you have about your workplace or any coworker. Instead, fill your letter with relevant details about the strong suits of the organization.
Critiques of your boss
This would be a grave error and would negatively reflect your curriculum vitae. Hence, even when your boss has apparent pitfalls, never use the resignation letter as a means to point out flaws and dissatisfactory behaviors.
Too much information about your new place
Be as plain as possible about your new place of employment without divulging too much information.
Writing a resignation letter for job promotion is a taxing yet important aspect of your transition between jobs. It creates a delicate balance between burning bridges at your old place of employment and maintaining a professional relationship. Therefore, you must have all the help you need to write the best and most professional resignation letter to maintain excellent relationships at your past places of employment. For this reason, this article has provided you with a sample resignation letter for a job promotion that will serve as a guide to help you create an excellent resignation letter when you have a job promotion.