If you want to apply for the post of administrative assistant, you should write a cover letter. This will then be attached to the resume, which will be submitted to the company’s hiring manager for which you are going to apply for the job. In addition, writing this letter for the job position will allow you to explain some details that could not be mentioned in the resume.
If this letter is written appropriately, your chances of being hired will be higher than those of the other candidates. So, you should make enough effort while writing it if you want your cover letter to lead you towards the interview for the post of administrative assistant.
Free Samples
Download free sample letters from here:
Pre Considerations
The pre-planning will help you write the cover letter for the administrative assistant effectively.
So the following things should be considered in this process:
Find the right person to contact
It would be best to find out the exact name of the person who will have the authority to hire the new employees. In some cases, the name of the hiring employer is mentioned at the end of the job description. Otherwise, you should try to contact the company to get the name of the hiring employer. As an administrative assistant, the employer’s name will add a personalized effect to your cover letter.
Research the company
You should also do some research regarding the work mode of the company to which you are going to apply as an administrative assistant. It will help you gather the information that can be incorporated into the cover letter after modifying it according to your skills. In addition, this research about the company can help you in many ways to show that you know about the company’s functioning process.
How Do I Format It?
The administrative assistant cover letter is a formal document and should be written professionally by following the proper writing format.
This letter can be formatted by following the given guidelines:
- The margins on all sides of the page should be 1 inch.
- Left alignment should be set as the default for the whole document.
- Professional font styles, such as Calibri, Times New Roman, Ariel, etc., must be used.
- Line spacing should be 1 or 1.5.
- Information should be provided in the form of separate paragraphs, and there should be enough space between the two paragraphs so that they can be differentiated easily.
The following information should be included stepwise in the cover letter for the job:
Header
The header is an essential part of any letter, as it contains information about the sender and the recipient. First, you will mention your full name and contact information, including your contact number and email address. Then the date of submission will be written on it.
Next, the name of the recipient will be mentioned in the cover letter, along with their post and the address of the company. The subject line for the letter should be written in unambiguous terms, after which the professional salutation remarks will be added.
Introduction
The starting paragraph will be an important one in your letter for the post. It should be strong enough to grab the attention of the reader quickly. Moreover, this paragraph should be attractive enough that the hiring employer will read it till the end.
Body
This section explains other relevant details about you, such as why you feel fit for the specific job position, your academic background, skills, experiences, and other achievements. You can also talk about the facts based on which you have chosen to apply to that company. Mentioning these details can help the employer get a better idea of why to hire you for the specific post in their company.
Conclusion
The conclusion of the letter is also as essential as the introduction. The concluding lines should be attractive enough for the hiring manager to read it. While signing off, you should include any call-to-action statement for arranging a meeting or making a phone call. Your signature should also be there at the end of the cover letter.
Writing an Administrative Assistant Cover Letter
Some essential components should be carefully considered while writing a cover letter for an administrative assistant.
The following things need to be considered in this regard:
State the purpose by identifying the position you are applying for
There can be multiple vacancies available in a particular company, so you must explain the purpose of writing by specifying the name of the job position for which you are writing the cover letter. Writing this detail in the introductory paragraph will be essential so that the employer can understand what the letter is about.
Mention referral (if there is someone)
If any person refers you to a particular job position, you should mention that person’s name in the first paragraph of your letter. It will help the employer recognize you as the referred candidate.
Write about the relevant job experience and your role
If you have experience working in the same field, you should mention the number of years you have worked, the company’s name, and your previous role as an employee. It will strengthen your cover letter as you will have experience working in the relevant field.
Discuss your training
It is essential to include the details of your academic qualifications and any training programs attended by you in the cover letter for an administrative assistant. Adding the point of training sessions will be a plus.
Highlight your administrative and interpersonal skills
There are specific duties and responsibilities associated with an administrative assistant’s position. Administrative and interpersonal skills are required to be possessed to develop positive relationships with the team members and potential clients.
Some of the administrative skills may include knowledge of data entry, how to deal with clients and customers via phone calls, management of all the inventories, proceeding with bill payments, and keeping a record of everything in a well-managed way. In addition to these, some interpersonal skills such as better communication, dealing with people, doing multiple tasks simultaneously, collaborating, and having a problem-solving attitude are all essential to mention.
tip
You might have more skills, but you should only add those skills in the cover letter for an administrative assistant that is required according to the description of that job ad. It will give the employer a better chance to recognize how you can be a suitable candidate for this job position.
Explain why you want to work here
The main reason you are applying for the job position should be mentioned in the cover letter. You can relate this job posting to the skills and goals you want to achieve in the professional field. Most importantly, you can write about some of the facts by which your skills can be fruitful for the company.
Call to action
In the end, you should mention that you will be waiting for their response and indicate that they can contact you via phone call or email as well.
Thank them for the time to read your letter
It will be good to add thankful comments at the end. Adding such comments will express your gratitude towards the employer for sparing their time to read your cover letter.
tip
The cover letter can be personalized by writing the company’s name in the body of the letter to which you are applying as an administrative assistant. It will also show your dedication to getting a particular job position at that company.
Administrative Assistant Cover Letter (Template and Samples)
A template for how to write the cover letter for an administrative assistant has been provided below so that all the components can be incorporated easily:
Template
[Your Name]
[Your address]
[Your contact number]
[Your email address]
[Date of writing the letter]
[Recipient’s name]
[Recipient’s office address]
[Recipient’s contact number]
[Recipient’s email address]
Subject: [mention the subject of the letter]
Respected [Recipient’s name],
I am writing this letter to apply for the post of [Mention the name of post] in your [Write the name of company]. I have working experience of [Mention the duration of the previous job] as an administrative assistant in a well-reputed company [Write the name of previous company].
I have complete knowledge regarding the arrangements of meetings and making travel plans for the company’s staff. These skills are necessary for a company to improve day by day. I believe that any problem can be solved by [Write your skills] while working on a particular project.
I have seen the job ad for [Name of post for which you are applying] in your office, and I thought it would be an excellent opportunity for me to be a part of your company’s team. Furthermore, I have always been very interested in arranging different events and managing all the things related to an event, so my passion led me to choose the administrative assistant field. Therefore, I have selected this field because of my interest.
I will be very grateful if you consider me a suitable candidate for this position. I have attached my resume along with it. You can contact me whenever you want to, or arrange an interview in this regard so that everything can be discussed in detail.
With best regards,
[Signature]
Sample
Find examples of cover letters for Administrative Assistant jobs in this section. Use them as a guide to make your application look professional and impressive.
Cover Letter for Administrative Assistant Position (Letter Format)
Dear Hiring Manager,
I am writing to express my keen interest in the Administrative Assistant position at Zenith Innovations. With a Bachelor’s degree in Business Administration and over three years of experience in administrative roles, I have developed a comprehensive skill set that perfectly aligns with the needs of your team.
At my current position with Orion Enterprises, I honed my abilities in managing schedules, preparing reports, and providing exceptional support to a team of 15 staff members. My proficiency in office software and my experience in coordinating cross-departmental communication have been instrumental in increasing office efficiency by 30%. I am particularly proud of implementing a new digital filing system that streamlined data retrieval processes.
Zenith Innovations’ commitment to fostering a culture of innovation and efficiency resonates with my professional values. I am excited about the opportunity to bring my unique blend of skills and experience to your esteemed company. I am confident in my ability to become a valuable asset to your team, contributing to the ongoing success of your organization.
Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with Zenith Innovations’ goals in more detail.
Sincerely,
Jonathan Kim
Cover Letter in Email Format for Administrative Assistant Position
Subject: Application for Administrative Assistant Position – [Your Name]
Dear Hiring Manager,
I am excited to apply for the Administrative Assistant position at Zenith Innovations, as advertised on your careers page. With a solid background in administrative support and a proven track record of efficiency in fast-paced environments, I am eager to contribute to your team.
In my previous role at Orion Enterprises, I efficiently managed administrative tasks, including scheduling, document preparation, and supporting a team of diverse professionals. My commitment to maintaining high standards of organization and communication was key to the smooth operation of the office. I am particularly skilled in leveraging technology to improve processes, having implemented a new scheduling system that resulted in a significant reduction in scheduling conflicts.
The culture of innovation and excellence at Zenith Innovations is particularly appealing to me. I am enthusiastic about the prospect of working in such a dynamic environment and confident that my skills in efficient office management and proactive problem-solving will make a positive impact on your team.
Thank you for considering my application. I look forward to the opportunity to further discuss how my skills and experiences can contribute to the success of Zenith Innovations.
Best regards,
Samantha James
Analysis
The sample cover letters provided are effective examples for someone looking to write their own, primarily due to their clear structure, professional tone, and inclusion of relevant details.
Each letter is organized into four well-defined paragraphs, making the content easy to follow. The opening paragraph effectively captures the reader’s attention by stating the purpose of the letter and the applicant’s interest in the position. The middle paragraphs highlight the applicant’s relevant experience and skills, showcasing achievements with specific examples, like the implementation of a digital filing system that improved efficiency. This approach demonstrates the applicant’s capabilities and how they align with the job requirements.
The letters also mention the applicant’s knowledge of and alignment with the company’s values, showing that the applicant has researched the company and understands its culture. This connection can be crucial in making the applicant stand out.
Finally, the closing paragraphs are polite and professional, inviting further discussion, which shows eagerness and openness for the next steps in the application process. The formal tone maintained throughout the letters ensures appropriateness for a professional setting. Overall, these samples serve as useful guides for crafting a compelling and structured cover letter for an administrative assistant role.
Cover Letter Writing Tips
Considering some of the additional points in your mind will help you write the cover letter more effectively. So the following strategies should be observed in this regard:
Don’t be too general
The cover letter should be brief. You should only talk about the specific job position. It would be best to stay focused on the relevant information only.
Include examples to justify your skills
You can also mention some examples from your previous job so that the skills mentioned in the cover letter can be justified. In addition, you can write about any event managed by you at the previous company or any other such kind of experience.
Match your letter with the job description
You should ensure that the cover letter is written by following the company’s requirements as mentioned in the job description. Then, after carefully reading all the details, it will reflect that you have decided to apply for the administrative assistant job position.
Avoid generic greetings
Generic greetings such as “To whom it may concern,” “Respected Sir,” “Respected Madam,” etc., should be avoided. Instead, if you know the person who will be responsible for the hiring process, you should address them by writing their name in the cover letter.
Proofread
You should look at the whole document once it has been written. The proofreading process will allow you to trace any grammatical and sentence structure mistakes that can be resolved once identified. Moreover, it will also help you identify the areas where some information is not relevant. Therefore, the factor of proofreading your cover letter being written for the administrative post will be critical.
Frequently Asked Questions
The objective of writing an administrator assistant cover letter is to provide some details related to the information mentioned in the resume and reflect your personal opinion about the particular job position you are applying for.
The administrative assistant’s cover letter should start by mentioning everything appropriately in the header. It will include your full name, contact information, and date. The name of the recipient and their complete contact details will also be written at the start. Then the subject line and salutation remarks will be added.
The technical skills of an administrative assistant may include using MS Office for data entry, managing the records history, using different software associated with accounting and project management, etc. Other skills may also include effective communication over phone calls and in person, doing multiple tasks, and collaborating with all the team members.
It must end gracefully. For this purpose, you should thank the employer for sparing their time to read your cover letter. So thanking them in advance will create a good image in front of them.
Selling yourself in a cover letter refers to the fact that you will mention why you are a suitable candidate for their company. It involves writing about the possible positive changes that you can bring to the company by using your skills to contribute to different areas of the company.
About This Article
