Immediate Resignation Letter Examples (Guide + Tips)

An immediate resignation letter also referred to as a no-notice letter, is an official and professional notice that an employee uses to inform their employer that they will be quitting their job immediately. The letter will allow you, as an employee, to provide reasons as to why you have to leave immediately.

In any organization, an employee is usually required to provide at least two weeks’ notice whenever they want to quit their job. The notice allows the employers to find a suitable replacement and gives the employee the needed time to complete any pending assignments and projects.

Nonetheless, there are times when the employee has to quit their job because of unavoidable circumstances. If you have unavoidable circumstances and have to leave work immediately, it is necessary to use this letter so that you can still be in a good relationship with the former employer.

The reasons for an immediate resignation may be based on professional or personal issues. As a result, you must remain respectful yet professional toward your current employer by using this letter to quit your job and avoid legal issues with your employer. This article will highlight the use of an immediate resignation letter, how to prepare it, and how and when it can be used.

Free Samples

If you find yourself in a situation where you need to resign from your job immediately, crafting an appropriate letter becomes crucial. Free templates and samples for the letters can provide you with a valuable starting point. These templates offer several technical benefits, such as saving time and effort, ensuring a professional tone, and providing structure and clarity to your message. By utilizing these templates, you can efficiently communicate your decision to resign while maintaining a respectful and concise approach.

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      Reasons for Resignation

      Different circumstances might force an employee to resign immediately. As an employee, you are required to write a letter to the organization’s management. The letter will inform the employer of the reasons and the exact date and time you will be leaving your job.

      Below are some of the circumstances or reasons that may force an employee to quit their job immediately:

      • Health emergencies
      • Poor working conditions
      • Family issues
      • Unwanted work opportunities
      • Contract breach
      • Illegal organizational practices
      • Any form of harassment
      • And any other unavoidable personal reasons

      How can I Resign Immediately?

      It is always hard for employees to approach and talk to their superiors in any organization. In this case, it is more challenging because of the sudden departure. As an employee, you should act professionally and provide your superiors with the letter.

      Below are some of the ways an employee can quit their work immediately:

      Check the employment agreement

      As an employee, you must review your contract or employment agreement before quitting your job. This is because there are contracts that allow an employee to terminate their contract without an explanation.

      However, there are cases where the terms and conditions of the employment agreement may apply and hinder you from resigning immediately. Regardless of the case, it is essential to check your contract to be sure what to write on the letter.

      Speak to your employer

      As challenging as it is, as an employee, you should have a face-to-face conversation with your employer, explaining to them why you are resigning suddenly. You can schedule a meeting with the employer once it is clear that you will be leaving.

      Explain why you are leaving

      In most cases, sudden resignations are rarely appreciated in any organization. This is because employers are often left with the difficult task of finding a replacement immediately. Therefore, as an employee, you should at least provide relevant reasons and explanations for why your departure is necessary. Leaving without an explanation might lead to the management assuming that you had ill motives against the organization.

      Draft the written resignation

      After discovering that your departure is imminent, you can draft the letter. Once the letter is complete, you can submit a copy of the letter to the employer or the human resources department. In addition, you should retain a copy of the letter for personal use.

      Formatting of the Letter

      Below are ways to format the letter and make it look appropriate and professional:

      • Ensure that all the margins are set at one inch on all four sides.
      • The content of the letter should be left-aligned. Avoid justifying your texts to the right, as it will create gaps in the letter, making it difficult to read.
      • Use a professional font to use throughout the letter.


      Times New Roman.

      • Make sure the line spacing is singular or 1.15 spacing.
      • Leave a blank space between each main point in the letter.


      After the sender’s details, the receiver’s details, greetings, paragraphs, and the ending part.

      • Once the letter is complete, ensure to save it and send it to the employer in PDF format.

      What to Include

      While writing the letter, as an employee, you should maintain the utmost professionalism and respect the organization.

      Below are some of the details to include in the letter:


      First, make sure that the letter is written in a formal business letter format. This means that it must contain the date of submission, your full name, and your contact details. The header should also include the recipient’s name and contact details. This should be followed by the subject of the letter and then greetings. The header helps point to whom the letter is addressed.


      After the greetings, you should begin your letter with a simple introduction clearly stating the purpose of the letter. In this case, the letter’s primary purpose will indicate that you will be quitting your job immediately.


      The body should be detailed because it contains all the necessary information that explains your immediate resignation.

      • Mention the date of resignation: At the beginning of the body, you must include the exact date of your resignation. Also, state your role in the company and the department you worked in.
      • Provide reasons for resignation: The body of the letter gives you a chance to explain the reasons for your sudden departure. This allows you to make your departure smooth and maintain a good relationship with your soon-to-be former employer.
      • Explain your experience: You can share how working for the organization has impacted your life. And explain the experience you had while interacting and working with your fellow employees and superiors.
      • Express gratitude and appreciation: Showing appreciation and gratitude is an excellent way of showing the employer that you have nothing against the company and that you are leaving in good faith. In addition, you can positively talk about the company’s vision and mission as a way of showing respect and gratitude.
      • Thank them for their cooperation: Make sure to appreciate the employers because they took their time to read your letter and agreed to let you go.


      At the end of the letter, you should give a summary of the whole letter. Also, be sure to show more appreciation in this part. Finally, include a formal and official signoff, and your signature.

      Below is the template that you can use as a guide to writing your letter when you have to resign from your work immediately.

      Free Template for Resignation Letter with Immediate Effect


      [Your Name]  

      [Your Address]  

      [City, State, Zip Code]  

      [Email Address]  

      [Phone Number]  


      [Recipient’s Name]  

      [Recipient’s Position]  

      [Company Name]  

      [Company Address]  

      [City, State, Zip Code]

      Dear [Recipient’s Name],

      Subject: Immediate Resignation – [Your Name]

      I am writing to inform you of my decision to resign from my position as [Your Position] with [Company Name], effective immediately. This decision has been made due to [briefly state your reason], and it is made with a heavy heart.

      I understand that my immediate departure may present challenges to the team and the company. Therefore, I am prepared to offer any assistance I can to facilitate a smooth transition. This may include [briefly outline any transition support you can offer, such as preparing handover documents or providing brief training to a colleague].

      I want to express my sincere gratitude for the opportunities and experiences that I have gained while working at [Company Name]. My time here has been invaluable in terms of [mention specific skills, experiences, or opportunities you are thankful for], and I am truly appreciative of the support and guidance provided by you and the team.

      Should you need to discuss any aspects of my resignation further, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number]. I am committed to ensuring that my departure is as seamless as possible for the team and the organization.

      Thank you once again for the opportunity to work at [Company Name]. I wish you and the company all the best in your future endeavors.


      [Your Name]

      Sample Resignation Letters

      Resignation Letter with a Specific Reason

      Dear Mr. Green,

      Subject: Immediate Resignation – Alice Martin

      I am writing to formally announce my resignation from my position as Marketing Coordinator at ABC Corporation, effective immediately. After much consideration, I have decided to resign due to personal health reasons that require my immediate attention.

      I regret the short notice and understand the challenges my sudden departure may cause. I have prepared a comprehensive handover document to ensure a smooth transition of my responsibilities and am willing to provide additional assistance remotely if needed.

      I am grateful for the opportunities for professional and personal development that I have been given during my time at ABC Corporation. I have enjoyed working with the team and have learned a great deal, especially in the areas of digital marketing and team collaboration.

      Please feel free to reach out to me at my personal email or phone number should there be any questions or further assistance needed in the coming weeks.

      Thank you for your understanding and support during this time. I wish ABC Corporation continued success in the future.


      Alice Martin

      Letter of Resignation without Cause 

      Dear Ms. Johnson,

      Subject: Immediate Resignation – David Smith

      Please accept this letter as formal notification of my resignation from my position as Senior Analyst at XYZ Enterprises, effective immediately. I have made this decision after careful consideration and believe it is in my best interest to move on from my current role.

      I apologize for the lack of advance notice and any inconvenience my immediate departure may cause. I have taken steps to ensure that all my current projects are up to date, and I have documented all essential information for my successor.

      I would like to express my gratitude for the valuable experiences I have gained while working at XYZ Enterprises. The support and guidance from you and the team have been greatly appreciated.

      If there are any outstanding matters or further assistance needed from my end, please do not hesitate to contact me at my personal email or phone number.

      Thank you for the opportunity to be a part of XYZ Enterprises. I wish you and the company all the best in your future endeavors.


      David Smith

      Do’s and Don’ts

      For you to write a perfect letter, there are things that you should follow and some that you must omit. This makes the letter formal and readable.


      Below are some of the points to pay attention to while writing the letter:

      • Follow the business letter format: The immediate letter of resignation is an official letter. That is why it is essential to follow and adhere to the business letter format while writing the letter.
      • Ask questions (if you have any): If you have any questions that need to be answered, it would be the right time to ask them.  But, make sure that the questions are professionally laid out to the employer.
      • Be professional: Employers don’t like it when employees quit their work suddenly. That is why it is important to act professionally throughout the letter to avoid further frustrating the employer.
      • Be specific: Avoid giving too many details in the letter. Instead, provide a simple reason why you have to quit work immediately. You only need to share the information that you are comfortable with.
      • Follow-up verbal resignation with the written letter: It is essential to schedule a face-to-face meeting with your employer when you want to resign immediately. You can follow this up with an official letter.


      Below are some of the things you must avoid while writing the letter:

      • Give too many details: In a formal letter like this, it is important not to include too many details. Therefore, you don’t have to provide a timeline or cause of the current problem that is making you quit your job. Instead, make sure to provide slight facts about your quitting.
      • Asking questions about salary or benefits: Avoid asking questions about your pending or last payments and benefits in the letter. Instead, all these questions should be directed to the human resources department.
      • Expressing negativity: Do not include any negative statements in the letter. This shows that you have and will maintain the utmost respect and appreciation for the organization. If you have any form of complaint, be sure to approach and report it to the relevant authorities.
      • Making grammatical or spelling errors: Having grammatical errors in your letter shows how unprofessional you are. Therefore, it is essential to read through and correct the letter once it is complete.
      • Making promises you can’t keep: In your letter, it is essential to avoid making promises you know you can’t fulfill. You should be clear about your availability and willingness to help the organization if they need you.

      Frequently Asked Questions

      How to start an immediate resignation letter?

      When writing the letter, you should be direct and straight to the point. In the introductory part, be sure to clearly state the reason for writing the letter—in this case, resigning from work. In the letter, remember to indicate that you will be leaving immediately and provide a reason for the immediate departure. The reason doesn’t have to be detailed.

      How to end a no notice resignation letter?

      Organizations don’t take sudden resignations lightly. That is why it is crucial to end the letter positively. Make sure to show appreciation in the letter, especially at the end. This helps to smooth your departure.
      If possible, you can help the organization with any pending assignments or help them find a suitable replacement for you.

      How to submit an immediate resignation letter?

      After having a personal meeting with your employer, you will need to write the letter. Once the letter is complete and signed, you will submit it to the employer either through email or in person. But you should deliver the letter in person.
      Moreover, you should deliver a copy of the letter to human resource management. This allows them to file and add the data to their employee’s files and find a replacement for you. You should also keep a copy for yourself for personal use.

      About This Article

      William Lehr
      Authored by:
      Human Resources Specialist, MS Office Expert
      William Lehr combines a profound understanding of human resources with a certified expertise in Microsoft Office, making him a dual asset in any professional setting. With a keen insight into the intricacies of HR, William adeptly manages talent acquisition, employee relations, and organizational development. His Microsoft Office proficiency further amplifies his effectiveness, allowing him to design and implement seamless workflows, reports, and analytical tools. Whether it's optimizing HR processes or crafting efficient MS Office solutions, William's comprehensive skill set ensures that organizational objectives are met with precision and excellence.

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