When doing any work or offering a service, you expect to be paid according to the terms you agreed on. For faster payment, you will have to provide quality work and have a good billing system. For example, if you are a freelancer, you have to come up with a straight forward and simple invoice to ease payments from the client.
A Freelance Invoice is a bill you send to your clients to let them know how much they owe you for particular services.
A good invoice must have the following;
A professional header
It is the first item to have on the invoice. It includes the name of the business, your full name, or even your business logo if you have one. It should be readable and professionally written. The fonts used for the header must be bigger than the rest of the text on the invoice and should be in bold too.
Your contact information
Includes your email address, your phone number, and the website on your invoice. All these details come under your business name. For easy readability, split the information into several lines.
The client’s contact information
The client’s contact information is written on the opposite side of your contact information, or you can align it on the left. Here you can write all the client’s contact information, including the name, address, phone number, website, and email address.
An invoice number is an identifier that helps you track your invoices. It should be done sequentially so that you don’t get confused. The invoice number is written on the left side of the invoice just below all the contact information.
The date prepared
It is the date you sent the invoice to the client. It is important for future reference and to check the duration the client takes to pay.
The due date
Invoicing systems use a 30-day, 45-day, or 60-day timelines, but this mostly depends on the period you agreed with the client. The due date may exceed sixty days and also may be on a –due upon receipt- which means the client will have to pay when he/she gets the invoice.
It is important to inform the client about your preferred mode of payment. If it’s a check, indicate your account number. If it’s through PayPal, write your PayPal address.
It is where you indicate if you charge additional fees. In most cases, people include a lateness fee so that the clients can pay on time.
It is the section for all the services and the prices so that the client can know what he/she is paying for.
It is the breakdown of the services that indicate the full amount owed.
A thank you
It is a thank you note for the client to maintain a good relationship.
As a freelancer, every payment counts. In most cases, you will not get paid without an invoice. Make sure you have one that you can be proud of. A clean professional invoice exudes confidence to your customers. They do not want a handwritten invoice or one that is thrown together at the last minute. They want to know that you take your job seriously. The best way to do that is to have official papers that help sell your brand.
You do not have to wait to get started on branding your freelance career. You can get started today. If you are ready to send your branded invoice, here are 5 freelance invoice templates to help you with your business.
Freelance Invoice Template 01
Freelance Invoice Template 02
Freelance Hourly Invoice Template 03
Graphic Design Freelance Invoice Template 04
VAT Registered Freelance Invoice Template 05
Mistakes to avoid when making a freelancer invoice
- Don’t confuse the client with the modes of payment. Try providing him/her with a one-click payment method.
- Don’t write poor service descriptions.
- Don’t forget the essential details.
- Avoid sending the invoice later than the agreed time.
- Don’t forget to set a due date for the client.