12 Free Official Receipt Templates (Blank & Printable)

Official receipts are financial transactions documents that are used by firms for accounting and tax purposes. It is also a document given by a service provider or seller to a buyer as proof of transaction done.

Official Receipt Templates

Free Official Receipt Template 01 for PDF

Free Official Court Clerk Receipt Template for PDF

Editable Official Donation Receipt Template for Word

Printable Official Medical Receipt Template for PDF

Editable Official Rent Receipt Template 01 for Word

Free Official Receipt Template 02 for PDF

Editable Official Cash Receipt Template for PDF

Editable Official Donation Receipt Template 02 for Word

Free Official Receipt Request Form for PDF

Free Official Donation Receipt Template 03 for PDF

Free Official Rent Receipt Template 02 for PDF

Free Official Receipt Template 03 for PDF

    Invoice V.s Standard Receipt

    An invoice is a document given by a seller to a buyer indicating the cost of goods and services that the seller had provided to the buyer. It is issued to ask for payment of the described goods or services.

    A standard receipt is a document issued as proof of money transaction and is issued after payment has been made.

    Format of a Receipt

    There are many different standard receipt templates with different formats and sections. But there are basic and common receipt sections that must appear in a standard receipt:

    • Receipt: The word receipt is always written on the top right, center, or left part of this document with uppercase letters. This helps in the easy identification of a receipt.
    • Company details: This is the section of official receipt that takes the second part in most standard receipts. They can be indicated on the side or in the middle of the receipt. They include the company name, address, city, email, and phone number. Another thing that might be included in this part is the company/business logo. This is usually indicated on the top or adjacent to the details.
    • Date and receipt number: It is a piece of essential information on a receipt. Each receipt has a unique receipt number. The date is used to record the day the transaction was made. The two of them are used to trace a given transaction easily.
    • Customer’s details: It is another primary part of a standard receipt. It includes the name of the customer, address, email, and phone number.
    • Item billing box: This is the most important part of any standard receipt template. The itemized billing box is mostly laid in rows and columns; The first column is the product description. The second column is the quality part. The third is the unit price while the last column is the total column. Below the last row on the total side of the billing box is the subtotal of all the items, then followed by a discount row, then the subtotal less discount. Another row that might be added is the tax rate and the tax payable. Finally the total amount payable for the goods or services provided.
    • Signature: This is the second last of most standard receipts. It includes the signature of the seller and the buyer. This marks the acceptance of the transaction by both parties.
    • Added information: This is the last part of almost all receipts. This includes important details and conditions that are not covered in the receipt. For instance, the mode of payment, goods once sold cannot be re-accepted.

    Benefits of Using a Receipt

    • Record keeping: Receipts are used for record-keeping by both the seller and the buyer. It shows proof of a money transaction.
    • Easy preparation of a financial statement: Receipts ease the work of making financial statements at the end of the day, month, or even end of a financial year.
    • Easy preparation of tax returns: To prepare an accurate tax return statement, one will need to have all transaction receipts. Receipts also act as support items during tax returns.

    About This Article

    Michael R. Lewis
    Authored by:
    Business Writing | BBA, Industrial Management
    Michael R. Lewis is a retired corporate executive, entrepreneur, and investment advisor based in Texas. With over 40 years of experience in business and finance, he has gained valuable insights and expertise in the field. Michael served as a Vice President for Blue Cross Blue Shield of Texas, where he played a pivotal role in driving organizational success and growth. Known for his exceptional business writing skills, he has become an authority in effectively communicating complex concepts to diverse audiences. His extensive knowledge and experience make him a sought-after advisor for businesses seeking guidance in strategic decision-making, financial planning, and overall business operations. Michael holds a Bachelor of Business Administration (BBA) degree in Industrial Management from the prestigious University of Texas at Austin.

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