22 Free Itemized Receipt Templates

An Itemized Receipt is a document that a seller (or payee) issues to a buyer (or payer) as proof of payment and goods bought.

The document contains a list of all the items bought and details any one-off charges that the buyer is paying for, the number of units bought for each item, and a rundown of any applicable discounts or taxes. Any seller (grocery stores, bookshops, restaurants, etc.) can use an Itemized Receipt.

A seller issues an itemized receipt to a buyer to finalize the purchase at the end of a purchase process. It is used as proof that the seller has received payment from the buyer for the listed items, and consequently, the buyer has become the legitimate owner of the items. The sales and purchase scenario can be business to business (B2B) or business to customer (B2C). In addition, itemized receipts are useful as evidence for both parties in the resolution of a dispute or disagreement regarding a sale.

Itemized Receipt Templates

An itemized receipt template is a document with a predesigned format that a seller can use as a guide when creating a personalized itemized receipt for his or her business. It is particularly useful for sellers that sell multiple items, making it easy to specify payment details of all items bought on a single document.

Given below are itemized receipt templates:

Free Itemized Receipt Template

Word Itemized Receipt Template Example

Editable Itemized Receipt Template Form

Printable Itemized Receipt Template Sample

Sample Itemized Receipt Template for Free

Word Itemized Receipt Template Editable

Free Editable Itemized Receipt Template

Printable Itemized Receipt Template Example

Sample Itemized Receipt Template Form

Free Printable Itemized Receipt Template

Editable Itemized Receipt Template Sample

Example of a Free Itemized Receipt Template

    How to Make An Itemized Receipt

    There are specific details unique to various businesses which determine the makeup of receipts that these businesses issue. Itemized Receipts feature a number of details that may vary from business to business. However, some details are generally present on all itemized receipts. Such details include seller’s and buyer’s information, transaction details, date, amount of payment made, etc. A seller looking to make an itemized receipt can find information on each required component below.

    Include transaction details

    An itemized receipt should feature a receipt number and the date of issue. These details are very useful in tracking and identifying individual receipts when the need arises.

    Itemized Receipt Template Process 01

    Add merchant’s/payee’s  information

    An important piece of information a seller should include on an itemized receipt is the seller’s information. This information attaches the receipt to the seller and proves that the receipt originated from the seller’s establishment. The seller information on the receipt includes the seller’s name, complete address, email address, and contact number.

    Itemized Receipt Template Process 02

    Add payer’s information

    The seller should add a section on the itemized receipt to collect the payer’s information, including the payer’s name (or company name), contact number, and address. If a person or business is making payment for another person or business, the receipt should have the names of the two parties. The reason for this information is to correctly identify the buyer and confirm the authenticity of a claim in a future purchase dispute.

    Itemized Receipt Template Process 03

    Provide an itemized list

    It includes the following:

    • Description: When making an itemized receipt template, the seller should include a section describing the goods or services involved in the transaction. Each of these goods or services should be listed on separate lines.
    • Quantity: The seller should indicate the number of items purchased right next to the description of the item. Having this detail on the itemized receipt helps to calculate the total cost of a particular item purchased, and it helps the seller keep track of his or her inventory.
    • Price/unit: This section of an itemized receipt indicates the cost per unit of a particular item on the receipt.
    • Line total: This is the total cost of each item on the itemized receipt, and the value is gotten by multiplying the price per unit of an item by the quantity of the item purchased.
    DescriptionQuantityPrice/UnitLine Total
    Laptop battery2$48.00$96.00
    Mouse pad3$7.50$22.50
    B&O Headphones1$350.00$350.00
    Power cable2$5.00$10.00

    Subtotal for products/services used

    This section is the sum of all the line totals, i.e., the total cost of all purchased items before the seller applies any discounts or taxes.

    Taxes and other fees

    It includes the following:

    • Discount: The seller should use this section to detail any discount afforded to the buyer. Discounts can be given for any reason determined by the seller.
    • Sales tax: This section details the amount a buyer is required to pay as tax for the transaction.

    Final total

    There should be a section called “Final Total,” which is the total amount payable by the buyer. This final amount is gotten after the seller has applied the discount and sales tax to the subtotal.

    Amount paid

    Amount paid by a buyer can sometimes be different from the Final Total specified on the itemized receipt. This may be due to a purchase made on a credit or an outstanding amount owed by one of the parties. For this reason, the seller should make a section available that specifies the amount paid by the buyer.

    Payment method

    Payment method can vary per buyer, and the seller has to specify this detail on the itemized receipt. Payment methods include cash payment, bank transfer, credit card, check, PayPal, etc., or a combination of any of these. Specifying a payment method on the itemized receipt will help the seller in the long run to keep track of their revenue sources.

    Shipping charges, if any

    If the transaction requires the seller to deliver the purchased items to the buyer, the seller should specify the delivery cost in the itemized receipt.

    Related: Payment Receipt Templates

    Free Downloads

    Word Itemized Receipt Template Sample

    Free Sample Itemized Receipt Template

       itemized receipts meaning

       non itemized receipt

      itemized receipt for taxes

      itemized receipt for insurance

       itemized receipt medical

       itemized receipt amazon

      Itemized receipt hotel

      itemized receipt for insurance

        Difference Between an Itemized Invoice and Receipt

        1. An invoice is a document that is used to request for payment while a receipt is a document that is used to prove a transaction and payment for goods and services has been done.
        2. Ordinarily, an invoice is issued before a transaction, while a receipt is issued after the transaction is complete.
        3. An invoice is a vital document that is used in tracking goods and services while a receipt acts as a confirmation for payment.
        4. An invoice indicates the amount due while a receipt records the total amount paid for the goods or services.

        Final Thoughts

        An itemized receipt is proof that a seller has received payment from a buyer for a set of items and that the items now legitimately belong to the buyer. This document can serve as significant evidence in a dispute that arises from the transaction. A seller looking to use the itemized receipt in their business should ensure that all the essential components are present in the document. A missing component can be detrimental to the seller if a dispute occurs concerning the transaction. To ensure this does not happen, sellers should consider using the itemized receipt templates provided on this page.

        About This Article

        Jean Murray
        Authored by:
        Business Law, Tax Content, Business Startup Issues, Accounting, Finance
        With an MBA and Ph.D., Jean Murray stands as a luminary in business law and tax content, dedicating over a decade to the niche. Her academic journey spans over 35 years, teaching at esteemed business and professional schools. Notably, she served as an associate professor at Palmer College of Chiropractic between 1995 and 2009, imparting knowledge on accounting, business law, finance, and the nuances of business startups. Beyond academia, Jean's entrepreneurial spirit shone through as she helmed Emence Enterprises, LLC for 15 years, penning insightful articles on business startup challenges and publishing comprehensive startup guides for professionals. Her blend of academic and entrepreneurial expertise positions her as a trusted authority in the business sphere.

        Was this helpful?

        Great! Tell us more about your experience

        Not Up to Par? Help Us Fix It!

        Keep Reading

        Thank You for Your Feedback!

        Your Voice, Our Progress. Your feedback matters a lot to us.