Thank You Email After Phone Interview (28 Best Examples)

After a phone interview, a thank-you email can be decisive for selection. Thanking the interviewer for the opportunity and being respectful reminds the recruiter that you are interested in the position and waiting for feedback.

Free Templates and Examples

Here are free customizable templates to be downloaded:

Marketing Position Thank You Email Sample

General Phone Interview Thank You Email Template 01

General Phone Interview Thank You Email Template 02

General Phone Interview Thank You Email Template 03

Regional Director Thank You Email Sample

Admin Assistant Thank You Email Sample

Loan Officer Thank You Email Sample

Virtual Assistant Thank You Email Sample

Controller Thank You Email Sample

General Phone Interview Thank You Email Template 04

Pre-Writing Considerations

Many people after a phone interview are passively awaiting feedback, and this passivity can indicate that one is not as interested as other candidates. The information that follows is an article about why it is essential to send a thank-you email, when is the right time to send the email, and what to write in it.

A thank-you email after a phone interview is an excellent opportunity to show your interest in a job position. It also shows that one can communicate professionally. From the moment the recruiter receives the email, one’s application can be seen from a new perspective, as one has taken a step beyond the rest of the candidates. In addition to thanking the interviewer, one can take the opportunity to reinforce some points that make them the ideal candidate for the position.

One should send the email when one’s meeting with the recruiter is still fresh in their mind to make an easier connection between the email sender and the person they interviewed over the phone. Do not wait more than 24 hours to show gratitude for the opportunity.

Thank-you email vs Thank-you note

Most people recommend that a thank you note via email is well accepted by most companies as it is easy and one can receive a quick response. In addition, a note sent by mail takes a few days to arrive and can be placed on someone’s desk for days without them noticing. Still, highly conservative companies may pay more attention to the paper version.

Writing a Thank You Email

The best way to craft the email is to create a unique, personalized message. It is not ideal for the message to be over-standardized, as this denotes a lack of commitment and little concern for quality.

What follows is a guide covering the process of crafting a personalized email:

Gather information during the interview

In preparation for writing the email, take notes during your phone interview. Make sure that one has written the name of the person who conducted the interview (after asking about the correct spelling) and their title. Also, confirm the email addresses of the people involved in the interview. Finally, write down the questions that were asked during the conversation and, in particular, any issues that came up that were not fully addressed.

Subject line

The subject line of the email should not be informal. Emails with the subject “Hi” or “Contact” do not look professional and may get flagged as spam. Make the goal clear. Do not exceed 75 characters in the title, if possible, as some email clients do not display more than 40 characters in the title, so keep in mind that the message may not even be displayed completely.

The following are examples of subject lines that one can use in the email:

Appropriate greeting

Use a formal, professional greeting that suits the industry and mention the name of the interviewer. Avoid informal greetings, even though some companies do accept them. Use the appropriate vocative whenever possible.

Body paragraph

In the body paragraph, introduce yourself by stating the name and the position for which you have applied, and proceed to say thanks for the opportunity. The body paragraph is key to reaffirming one’s interest in the position and the company. To make the most of it, highlight a positive aspect of the company and briefly show how one’s skills would contribute to the position.

Show an understanding of the company’s needs, highlighting the key phrases used by the interviewer and reflecting them in your email. However, keep the tone of the letter formal unless the company has a different policy.

Closing

To close the email, let the interviewers know that one is open to providing more information, answering any questions that were not addressed in the interview, and references that the company requires. If there is a subsequent interview, take advantage of the closing section to request the date.

Signature

Adding a signature to an email is a part of professional communication. It is recommended to mention one’s first and last name and add the contact information since this will facilitate the interviewer’s contact for any additional information.

Sample Thank Emails After the Interview

Following are a few samples for developing a better understanding of the sentence structure and format:

Key Takeaways

These sample emails are effective guides for someone seeking to write post-interview thank-you messages for several key reasons:

1. Both emails maintain a professional and respectful tone, essential in business communication. The first sample email uses a more traditional and corporate approach, suitable for a wide range of industries, while the second sample email adopts a friendly tone, ideal for creative or less formal environments.
2. Each email has a clear and concise subject line that directly references the interview, making it easy for the recipient to identify the purpose of the email.
3. Both emails effectively express gratitude for the interview opportunity, an important aspect of post-interview etiquette. This acknowledgment helps in building a positive relationship with the interviewer.
4. Each email references specific details discussed during the interview, demonstrating attentiveness and genuine interest. This personalization shows that the candidate is engaged and has thought carefully about the role and the company.
5. The emails reiterate the candidate’s enthusiasm for the position and highlight how their skills align with the job requirements. This reaffirms the candidate’s suitability for the role and their keen interest in the opportunity.
6. Including contact details at the end of the email ensures that the interviewer can easily reach out for further communication.
7. Both emails are concise yet comprehensive. They convey all necessary information without being overly long, respecting the recipient’s time.

More Templates

For your additional ease, we have provided some more templates for you to choose from below:

Child Care Thank You Letter Sample

Social Worker Thank You Letter Sample

Regional Sales Trainer Thank You Letter Sample

Business Employee Thank You Letter Sample

General Phone Interview Thank You Letter Template 01

Registered Nurse Thank You Letter Sample

General Phone Interview Thank You Letter Template 02

General Phone Interview Thank You Letter Template 03

Executive Assistant Thank You Letter Sample

Restaurant Manager Thank You Letter Sample

Phone Interview Thank You Notes Guide

Account Executive Thank You Letter Sample

Marketing Assistant Thank You Letter Example

Senior Developer Thank You Letter Example

General Phone Interview Thank You Letter Template 04

Medical Assistant Thank You Letter Example

Marketing Manager Thank You Letter Example 01

General Phone Interview Thank You Letter Template 05

App Developer Thank You Letter Example

Team Lead Thank You Letter Example

Marketing Manager Thank You Letter Example 02

General Phone Interview Thank You Letter Template 06

Common Mistakes and How to Avoid Them

Forwarding the email to the wrong person, either by misspelling their name or using the wrong email domain, is the most common type of mistake. To minimize this risk, write down the details on the day of the interview.

Asking about your candidacy several times is another common mistake that will make you look desperate. Similarly, justifying yourself for a bad interview also makes you look desperate. What you did in the interview cannot be undone, so focus on the message you want to convey.

Using the email address of your current job to send the email to the interviewers is another mistake that one needs to avoid, as doing so will show a lack of concern enthusiasm as well as professionalism. Instead, you should always email the interviewer using your general professional email.

Professional Tips

A thank-you email, if written properly, can bring one closer to getting a job. Following are some tips that can help in crafting a professional email:

• Brief message: Keep the thank-you message brief but take the chance to tie together information exchanged in the interview. Also, take the opportunity to briefly highlight any qualities one possesses that have to do with the vacancy; however, do not add any unnecessary details.
• Customized email: The email must be addressed individually and personalized to each of the interviewers. Never send them the same message. It shows that one is not interested in the job and is unwilling to put in the effort. Interviewers can also interpret it as unprofessional.
• Keep it simple: Keep the subject simple and in the email, the message refers to the time and date of the telephonic conversation. Mention the brief overview of the interview and highlight your strengths, which make you a good fit for the said position.
• Formal tone: The message should be formal in tone. Use the email address from which the phone interviewer has emailed. Using this email address would make sure that the message does not end up in the spam folder of the sender.
• Verify interviewer’s email: Before sending the email, make sure that the address of the interviewer is correct. One can verify the email even by asking them, and some companies have these details provided on their websites.
• Proofread: Proofread the email for spelling and grammatical mistakes to avoid giving the appearance of sloppiness or lack of knowledge of the language. If possible, ask someone trustworthy to proofread the email.

Frequently Asked Questions

About This Article

Authored by:

Shannon O'Brien

Career and Life Strategy Consulting, Workshops, E-learning

Shannon O'Brien, the visionary Founder and Principal Advisor of Whole U., has positioned her Boston-based consultancy as a beacon for those seeking purpose and balance in their careers and lives. Whole U. offers a spectrum of services, from individualized advising to immersive workshops and e-learning platforms, all designed to empower individuals to chase their true calling and cultivate a harmonious life. Recognized for her unparalleled expertise, Shannon has been honored as both the #1 Career Coach and Life Coach in Boston by Yelp users. Her insights and contributions have been spotlighted on platforms like Boston.com, Boldfacers, and the UR Business Network. Cementing her authority in the field, Shannon holds a Master's degree in Technology, Innovation, & Education from the prestigious Harvard University.