Whenever you decide to resign a job, you need to let your employer know about it so that he or she can plan well on how to fill the position. Unless you are fired, you don’t just wake up and fail to report for your job simply because you are not willing anymore to take responsibility. For this reason, the letter you write to the employer on this agenda ought to explain why you are to resign is called intent to resign letter.
What to include in the intent to resign letter
Let the employer know when you would wish to work as your last day. Some companies state a resignation notice duration, usually 21 days, in their policies. If this is the case for your company, the earliest you can state is 21days from the day you are writing the letter.
Also, let the employer know why you are resigning. It could be for family reasons or a new job. Whatever the reason, state it politely. In case it is due to workplace challenges, you can consider not talking about them because you have already decided to leave and so speaking about them might not change anything if not tarnishing your reputation. Remember, you might need a personal recommendation letter as you leave.
Lastly, you can state how willing you are to work towards the transition within the given days. For instance, show your willingness to train your team, update all your files, prepare your team for the change, and any other thing that would stabilize the firm even as you leave.
Sample intent to resign letter
XXX and SONS
HUMAN RESOURCE MANAGER
RE: RESIGNATION LETTER
I write this letter to express my gratitude for the season I have worked in this firm. It is, however, time I feel I should resign. As a wife, a mother, and an employee, I feel overwhelmed so much that I don’t feel I am delivering my best for this firm. To stabilize my personal life, I think I should allow other people to get a chance to serve.
I thought of working on 2nd Dec 20XX as my last day. Before then, I promise to train my team members and update all my files so that we can have a smooth transition. Thank you for trusting me with the roles I have been doing.
Yours in service,
Sample intent to resign letter (Word Format)
Intent to resign (Email example)
RE: RESIGNATION LETTER
I hope this letter finds you fine. For the ten years that I have worked for this firm, I can say that I have learned a lot. It has been fun working with you as my boss. However, a time has come that I feel the best decision to take is to resign. I have worked for quite a long time, and I have been feeling separated from my family. It could be a good idea if I stayed home and taken care of my family.
I this regard, I request to report for the job on 4th Dec 20XX as my last day. I am currently doing my best to train my team members as a way of preparing them for a smooth transition. I would wish to stay longer, but my family needs me. I hope that whoever will feel the position will perform better than I did.