A teacher appointment letter is a calling for your attention as a teacher. Its main aim is to bring to your attention a request for a meeting as a teacher. It could be seen as a formal instrument to alert a specific teacher to a situation. And serves a secondary function as documented proof of a meeting between the teacher and another party.
Sample Letters and Examples
Main Users of this Form
Parents are the common users of these forms. But the School may also use these letters to set up an appointment with a teacher. It is used mainly for catch-up sessions, updates on student progress or to address a concern. The idea is to record preliminary steps to what occurs at the meeting. The contents may include items, such as the date, details of the parties, an agenda, meeting time, etc.
Purpose of this Letter
- Help facilitate better communication between teacher and relevant stakeholders such as parents and the school.
- To do so in a coherent and documented way.
- To serve as notification so that appropriate times are scheduled by the parties.
- To serve as proof that a meeting took place between the parties and the details of such meeting.
What should this letter contain?
It is important to note that this letter should not be overloaded with details. The rule is to keep it simple. That makes the template easy to use and understand. The main idea is to capture the important facts about the proposed meeting and that the meeting occurred.
When drafting a teacher appointment letter, look to include things like:
- Date, proposed time, names of parties.
- Place where meeting is to be held.
- Documents required at the meeting (only if necessary, like attendance register, progress file, etc).
- Proposed time allocated for meeting (20, 40 or 60 minutes).
It must be remembered that when drafting the appointment letter, that one should avoid:
- Complicating the contents of the letter, to strict and very formal nature
- Using difficult wording;
- Placing too many agenda items;
- Using fonts that are illegible and incapable of being read.
Sample Teacher Appointment Letter
Graham High School
10th Street 009
October 15, 2018
Subject: APPOINTMENT FOR THE POSITION OF A PHYSICS TEACHER
Following your application for the position of physics teacher on August 17, 20XX, to Graham High School and subsequent interviews on September 12, 20XX, and September 19, 20XX, I am glad to inform you that you passed the interview.
Effective November 15, 2018, you have been appointed as a Physics teacher with an annual starting salary of $61,890. Other allowances and benefits admissible in your pay scale are outlined in the attached letter. You are kindly requested to respond to this letter within 10 days on whether you accept this offer.
This appointment is permanent and all terminal benefits, including gratuity, are attached.
Should you accept this offer, your probation will start immediately and will take 3 months. Your services can be terminated during your probation without any notice, based on your conduct. Also, the probation period may be extended.
Find attached other terms of your employment, your duties and responsibility, and our rules of engagement.
Welcome to Graham High School.
Congratulations on your appointment!
Teacher Appointment Letter Template
APPOINTMENT FOR A POSITION OF (SUBJECT) TEACHER
The Board of Governors of (name of school) would like to inform you that you have been appointed as (subject/s) teacher in our school effective (date). This appointment is based on a 1-year renewable contract with a monthly salary of $(salary).
Please find attached a letter of terms of services for private school teachers. There are 3 copies of the acceptance letter and letter of terms of service for private teachers. Please sign all the copies and return 2 of each to the principal’s office, should you accept this offer. The other copies are yours. We will consider you have turned down this offer should we not hear from you on, or before (date).
Kindly communicate properly your intentions to terminate your employment in your current place of work. Should you need more time to leave your current employment, all the necessary support will be accorded including an extension of the effective date of appointment.
You are required to report to work on (date) as stated above, at 0800 hours.
Looking forward to welcoming you to our school.
(Designation in the school)
Benefits of Teacher Appointment Letters
This teacher appointment letter is proof that both parties engaged one another in a formal respectful way. It allows each party to prepare for the proposed scheduled meeting. It gives enough notification so each party knows exactly the duration of the meeting. In the event of time being a factor, the meeting can be summarized ahead of time about the items on the agenda.
As can be seen, making a teacher appointment letter is important. Having them on hand when there is a meeting request saves time and allows each party to engage meaningfully. This also serves as a road map that guides your meeting and that all parties to the meeting can maximize the time allocated for it.