Free Nonprofit (Donation) Receipt Templates (Forms)

A donation receipt is a form of receipt that shows concrete evidence that a benefactor had donated a given value to a beneficiary.

These are given when a donor donates to a nonprofit organization. The charity organization that receives the donation should provide a receipt with their details included. The organization should also fill in their details and a description of the donation and not the value. If the nonprofit gives back anything, it must give the description and value.

Receipt Templates

Free Editable Agency Donation Receipt Form as Word Document

Free Downloadable Donation Drive Receipt Form for Pdf File

Free Downloadable Donation MMBC Receipt Form for Pdf File

Free Editable In-Kind Donation Receipt Form as Word Document

Free Downloadable Donated Goods Receipt Form for Pdf File

Free Downloadable Library Donation Receipt Form for Pdf File

Free Downloadable Donation Receipt Template for Pdf File

Free Editable Donor Receipt Form as Word Document

Great Printable Non Profit Donation Receipt Form as Excel Sheet

Great Printable Organizational Donation Receipt Form as Excel Sheet

Great Printable Donation Rental Receipt Form as Excel Sheet

    Reasons Why they are Compulsory?

    For the donor’s side

    • Recordkeeping: This is the most basic reason why a donor will require a receipt. The donor requires to have a financial record of his/her donations. It also helps in keeping track of their financial usage.
    • Communication tool: A donation receipt also works as a communication tool as it gives the donor feedback on their donation. It lets them know and confirm that their donation was received and accepted.
    • Tax returns: The IRS allows donors to claim a tax deduction on their federal tax return. But the donor must have a written document from such an organization before claiming for their charitable contribution on their federal tax returns.
    • Acknowledgment: The donor feels his/her efforts have been acknowledged by the nonprofit. This creates a better relationship in the future.

    For nonprofits

    • Financial record-keeping: Receipts help in keeping account of finances or other donations received. This also helps to create an accurate end of year/term financial record.
    • Legal requirements: The IRS demands that for donations worth $250 or more, the nonprofit must give a receipt to the donor. Failure to do this can lead to penalties.
    • Donation record keeping: Nonprofit receipts help in keeping a record of their donors as well as keeping track of their donation history.

    IRS Regulations for Non-Profits to Issue Receipts

    When a single donation is worth more than $250, the IRS demands that the donor must receive a written document from the nonprofit organization for claiming a tax deduction.

    When a donor donates worth more than $75, and in return, he/she receives goods or services in exchange. The donor should receive a receipt with a written disclosure of the amount that exceeds the fair market amount of the goods or services given in return. This helps the donor to know his/her total tax deduction for the charity contribution.

    When a donor requests it, this could be due to his/her company’s reasons or rules. For instance, some donors have the rule that every donation must have a receipt. This enhances transparency on donations and record keeping.

    Exemptions About Receipts

    • Insubstantial goods and services: Sometimes the nonprofit organization offers goods and services to the donor in exchange for the donation, but their description is not included in the receipt. These tokens are referred to as insubstantial. For instance, tokens like mugs and calendars bearing the nonprofit organization logo are considered low-cost gifts or items which on the fair market do not exceed 2 % of the payment.
    • Membership: The IRS demands that when a donor donates an exchange to membership on annual events, the organization should not provide it. The IRS considers this as free admission to membership in the events.

    Format of Receipt

    • The word donation (non-profit) receipt: This word must be included at the top of this document. This shows that it is a donation receipt.
    • Organization details: It is also a must part of it. It includes the organization logo, name, federal tax ID number, and a statement that verifies that the organization is registered with 501(c)(3). In this section also the receipt can include a statement indicating that it was given because of a donation given to help the charitable organization beneficiaries.
    • Donor’s details: This is another part of the receipt. It includes the name of the donor, address, email or any other donor’s details.
    • Date: The date of donation must be included in this.
    • Donation description: This is the most important section. It can be laid in rows and columns. This is where the organization describes the donation received. Either the amount of money received or the description of every item received. The organization is not allowed to indicate the monetary value of the items. It is the work of the donor to indicate the value of the items donated.
    • Added information: In this section, the organization indicates whether the donor received a token for the donation or not. If no goods or services were offered in return, they must say so. And if there are goods provided, then the organization must provide the value in good faith. Another disclosure requirement can also be indicated in this section if need be.
    • Signature: The organization must provide a signature and name that belongs to an authorized organization board member.

    When Non-Profits Require to Give Receipts?

    • Record keeping: Nonprofits should always issue these to their donors no matter the amount of donation. This helps in keeping a record of donations that the donor has made. It also helps keep track of the charitable organization details. This also helps the nonprofits to keep track of their donations and the donor’s details.
    • Legal requirement: The IRS demands that nonprofit organizations provide the receipts for single donations worth $250 or more. Also, the nonprofit is required to give it for a donation worth $75 or more and in return, the donor receives goods or services for the charity. The nonprofit should disclose the value of the token given to the donor in good faith.
    • Donor’s request: The nonprofit should give a receipt to the donor if the donor requests it.

    About This Article

    Julie Ross
    Authored by:
    Market Research, Business Planning, Financial Modeling, Project Management
    Julie Ross is a seasoned expert in market research, financial modeling, and business planning. With over two decades under her belt, she's honed her skills in Excel and Google Sheets, crafting in-depth models. She stands out with her adeptness in exhaustive market research, resulting in robust, visually compelling business plans with realistic financials. Beyond planning, Julie has managed multi-million dollar projects for Fortune 500 companies and startups, supported by an MBA and a Scrum Master certification. Her multifaceted expertise ensures holistic solutions for business challenges.

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