Self-Employment Verification Letter (Samples & Examples)

If you are seeking some privileges like borrowing loans, entering a hire purchase agreement, or enrolling in a mortgage, you will first and foremost have to demonstrate your ability to repay the debt. This requires that you prove to the lender your income and other benefits you receive or are entitled to.

As a self-employed person, you will have to draft a Self-Employment verification letter. This is an official communiqué that demonstrates your income and the benefits you receive from your business venture. At the same time, it demonstrates your ability to repay. It is primarily prepared by tax preparers.

This letter serves to demonstrate to a potential lender or financier the following pieces of information:

Identifies your business

As a start, it identifies your business. This entails furnishing the relevant pieces of information regarding your business. These include the official name of the business, the date of its founding or incorporation, the nature of the business, and the state in which it is registered.

Corroborates your total years in business

Next, it demonstrates the total length of time you have been in business. As a general rule, there is a positive correlation between the length of stay in business and the ability of the said enterprise to support or guarantee a debt instrument.

Reveals your income levels

It goes ahead to reveal the level of income that your business receives in a typical trading year. As is the case with the total years in business, a direct correlation also exists between the income level of the business and its ability to guarantee a debt instrument.

Spell out your tax obligations

The letter also spells out your tax obligations in that it demonstrates to a lender how much tax you are naturally bound to remit to the Internal Revenue Service. A shrewd lender will only want to transact business with an entity that obeys the rules of the land.

Free Templates

Free Self-Employment Verification Letter Sample & Example 01

Editable Self-Employment Verification Letter Template 02- Word Document

    What should I Include?

    A typical Self-Employment verification letter ought to include the following information:

    • CPA or Tax Preparer’s Letterhead: The letter ought to be printed on the letterhead of the certified public accountant or tax preparer. It is the use of this letter that gives the document the official character it requires to be acceptable across the board.
    • Contact Information: It is important that the letterhead also contain the contact information of the tax preparer to expedite future references and support.
    • Name and Address of the Business: Its body has to contain the name and the address of the business that the lender claims to own. Aside from these two, the letter should also showcase the physical address of the business, its sector or nature, and other pertinent details.
    • Name and Address of the Proprietor: The name and the address of the proprietor ought to be displayed vividly. It is this proprietor whose income and self-employment status are being verified. These details include the share of ownership, length of business, and the other partners.
    • Details of the Business Venture: This letter also goes beyond explaining the details of the business venture. In this regard, it explains the sector wherein the business operates and the kinds of merchandise it engages in.
    • Signature, Dates, and Stamp: Lastly, it comprises the signatures, stamps, and dates when the letter was drafted and officially sent out to the parties of interest.

    Self-Employment Verification Letter Format

    To inspire you to draft one for yourself, we hereby lay out the format you ought to follow to go about this:

    sample format

    [Your Name]

    [Your Business Name]

    [Business Address]

    [City, State, Zip Code]

    [Email Address]

    [Phone Number]

    [Date]

    To Whom It May Concern,

    I am writing this letter to verify my current employment status as a self-employed individual. Below, you will find essential details regarding my business and income, which I trust will fulfill the requirements for [Purpose of the Letter, e.g., loan application, housing application].

    Business and Employment Information:

    • Business Name: [Your Business Name]
    • Business Address: [Your Business Address]
    • Nature of Business: [Brief description of what your business does, e.g., freelance graphic design services, consulting, etc.]
    • Position: Owner/Self-Employed
    • Start Date of Business: [Month, Year]
    • Annual Income: [Your annual income, or specify if it varies year to year]
    • Business Website (if applicable): [Your Business Website]
    • Additional Information: [You may choose to include additional information here, such as major clients (if not confidential), business licenses, or certifications relevant to your business operations.]

    I declare that the information provided above is accurate and true to the best of my knowledge. This letter is intended to serve as proof of my self-employment and income generated from my business activities.

    Should you require any further information or documentation for verification purposes, please do not hesitate to contact me at the phone number or email address listed above.

    Thank you for your attention to this matter.

    Sincerely,

    [Your Signature (if sending a hard copy)]

    [Your Printed Name]

    [Your Position, e.g., Owner/Self-Employed]

    [Your Business Name]

    Self-Employment Verification Letter Sample

    To Whom It May Concern,

    I am writing to verify my self-employment status as the owner and operator of Johnson Publishing Services, a business dedicated to offering a range of publishing services, including editorial support, book design, and self-publishing guidance to independent authors. This letter is prepared at the request of [Purpose of the Letter, e.g., “for the purpose of my mortgage application with Home Lenders Inc.”].

    Business and Employment Information:

    • Business Name: Johnson Publishing Services
    • Business Address: 1122 Book Lane, Writersville, NY 10010
    • Nature of Business: Publishing Services for Independent Authors
    • Position: Owner/Self-Employed
    • Start Date of Business: January 20XX
    • Annual Income: Approximately $85,000 for the fiscal year 20XX
    • Business Website: www.johnsonpublishing.com

    Johnson Publishing Services has grown significantly since its inception, now serving over 200 clients annually. The business is fully licensed under New York state law, and I am committed to maintaining the highest standards of professionalism and quality in the services offered. My role encompasses overseeing all aspects of the business, from client consultations and project management to marketing and financial administration.

    I affirm that the information provided herein is accurate and reflects the current status of my self-employment with Johnson Publishing Services. This letter is intended to verify my income and employment status as required for [specific purpose, e.g., “my mortgage application with Home Lenders Inc.”].

    Please feel free to contact me directly should you require further information or additional documentation for verification purposes. I appreciate your prompt attention to this matter and look forward to your favorable response.

    Thank you for considering my application.

    Sincerely,

    [Signature if sending a hard copy]

    Alexandra M. Johnson

    Owner, Johnson Publishing Services

    Analysis

    This letter efficiently serves its purpose of verifying self-employment status, demonstrating several effective communication traits. Firstly, it clearly states the purpose at the beginning, setting a focused context for the reader. By detailing key business information, including the name, address, nature of the business, position held, start date, annual income, and business website, it provides a comprehensive overview of the self-employment scenario, which is essential for verification processes like mortgage applications.

    The inclusion of specific details about the business’s scope, client base, and adherence to state laws underscores the legitimacy and professionalism of the self-employment claim. Such details not only affirm the business’s success and operational standards but also reassure the reader of the owner’s reliability as a borrower or candidate for whatever purpose the letter serves.

    Asserting the accuracy of the provided information and offering direct contact for further inquiries or additional documentation shows transparency and willingness to facilitate the verification process. This proactive approach can expedite the consideration of the application or request associated with the letter.

    Overall, the letter is well-structured, providing all necessary information in a clear, concise manner while maintaining a professional tone. Its directness, thoroughness, and the explicit offer to provide further assistance make it an effective template for self-employment verification for various purposes.

    Things to Keep in Mind

    While drafting this letter, there are things you inevitably have to keep in mind to be able to do a great job.

    Here below, we take a look at those factors that contribute to the best job overall:

    Truthfulness

    You have to be truthful all the time. Avoid inflating figures or exaggerating facts as you draft a letter of this kind. Remember that the facts presented in the letter will eventually have to be verified by a competent and impartial authority. Woe unto you if found to be lying.

    Backup documentation

    It is also important that you back your allegations with proper documentation. These include bank slips, tax return forms, registration certificates, and so on. They will go a long way in vouching for the veracity of the details you have claimed or stated in your form.

    Relevance of contents

    Different applicants will usually demand unique pieces of information from you. You should therefore read and understand their requirements first and foremost before drafting this letter. That way, you will now get to tailor the content to line up with their expectations.

    Frequently Asked Questions

    Let us now ask and answer some of the questions that are frequently asked concerning the self-employment verification letter below:

    How do I get proof of Self-Employment?

    Use the necessary documents like the tax and wage statements, ledger documentation, profit and loss statements, and of course, the bank statements. They go a long way in proving your self-employment status.

    What does an employment verification letter look like?

    When in a hard copy format, this letter is imprinted on the company’s official letterhead. That includes the company logo, contact details, address, and other unique identifiers.

    How do I know if I am self-employed?

    You can be self-employed in different ways. For instance, you may be running your own business, have an inherited business registered in your name, or appointed as an heir to a business.

    Conclusion

    Drafting a good self-employment verification letter will no doubt up your chances of getting your way. You should, therefore, treat it more seriously than it probably sounds. Then, back up all your claims using the relevant documents we have identified above. Best of luck in your journey ahead!

    About This Article

    Zhaniece Hill
    Authored by:
    Human Resources Specialist | Masters of Business, MBA, BAS Operations Management and Supervision
    Zhaniece Hill, an accomplished author, and writer, possesses an extensive 9-year journey as a seasoned Human Resources professional. With a Master's degree in Business Administration, Hill's profound insights into human capital management have been shaped by a diverse background spanning public and private sectors. Expertise in talent acquisition, onboarding, employee engagement, and benefits define Hill's remarkable HR acumen. With an unyielding focus on results, Hill's legacy is characterized by innovative HR solutions that elevate employee satisfaction, retention, and overall business performance. Continuously seeking fresh challenges, Zhaniece Hill utilizes her expertise to create a lasting impact in the realm of HR.

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