Sample Thank You Letter For Providing Recommendation

A thank you letter for a recommendation is a formal document written to express gratitude to someone who has provided a recommendation on your behalf.

If someone has taken the time to write a recommendation letter for you, it is essential to acknowledge their efforts and express your appreciation. This will not only maintain your relationship with them but also increase the likelihood of their continued support in the future.

When crafting your thank you message, you should consider personalizing it and using a format that suits the recipient. Whether it is an email, a handwritten letter, or a card, your message should acknowledge the person’s help and express your gratitude for their support. It is also important to thank your referee for their assistance, regardless of whether it is a job, scholarship, or educational recommendation.

A thank-you letter is always well-received and highly appreciated by the recipients. It can include those who provide references, write recommendation letters, or recommend you on professional networking platforms.

In this article, we will guide you on how to write an effective thank you letter, identify the best format to use, and provide tips on what information to include in the document. By following these guidelines, you can show your appreciation in a professional and meaningful way.

Why is Thank You Letter Important?

A thank you letter for a recommendation is not just a polite gesture but an essential step towards maintaining and strengthening professional relationships.

Here are some reasons why writing a thank you letter after receiving a recommendation letter is crucial:

Acknowledge the efforts of the recommender

Your recommender has taken time out of their busy schedule to write a recommendation letter for you, highlighting your academic achievements, skills, and qualifications. Writing a thank you letter will acknowledge their efforts and show appreciation for their work, helping to maintain a positive relationship with them.

Display professionalism and integrity

A thank you letter is a way of displaying professionalism and integrity. By appreciating your recommender for their help, you present yourself as someone reliable and genuine, helping to develop more professional relationships.

Carry weight and importance

Writing a letter is a simple gesture that carries a lot of weight. Your recommender will appreciate being informed about the help they offered you and the impact their recommendation had on your success.

Easy and simple

Sending a recommendation thank you letter is a simple and easy way to express your gratitude, particularly through email. Crafting a personalized and genuine message for your referee is simple and easy as well.

Encourage future support

Expressing gratitude through a thank you letter is likely to motivate your recommender to help you again in the future. Whether it is to recommend you again or assist with another professional request, your appreciation will not be forgotten.

Build and sustain professional relationships

Sending a thank you letter is another way of building and sustaining a professional relationship with your recommender. It is crucial to appreciate people for their time and effort, as they can help you build and sustain more beneficial networks.

When writing a thank you letter for a recommendation, it is essential to select the appropriate format.

Here are some tips to help you choose the right format:

Use communication channel preferred by the recommender

Always use a communication channel that your recommender prefers. For example, they may prefer an email, a handwritten letter, or a card. It would be best to find out what they prefer and then choose the format. Also, ensure that the format aligns with your relationship, whether it be formal or informal.

Consider sending an email and a letter

Consider sending both an email and a letter to show your appreciation. The email can inform them that the recommendation letter was well received, while the letter can be used as a formal way of thanking them for their favor. The letter will be a physical reminder of your gratitude, while the email will provide details of your progress regarding the job.

To ensure you write a proper thank you letter for a recommendation, you must include the following information in your document. This is especially applicable when you choose to prepare an email to thank and appreciate the referee for the favor.

Here are some tips to help you include the right information in your thank you letter:

Include a subject line

Start by creating a subject line that will include your name and the focus of your letter. Then, ensure you clearly state why you are sending the email so that your referee can spot it easily.

Polite Greeting

After the subject line, include a simple greeting that addresses the recipient, such as Dear (Name). Depending on the relationship, your greeting can be either formal or informal. When writing your greeting, ensure you are polite and that their name is correctly spelled.

Statement of gratitude

Proceed to include your statement of gratitude, as that is the essence of the letter. Ensure that you use phrases that fit in with your message naturally.

For example:

Use the words “thank you” alongside its variations to express your gratitude.

Update about the job

The following information you need to include is an update on the job you are interested in. The recommendation letter from the referee must have played a role in your recognition for a particular job position. As you thank the referee, you can mention this information and give them an update. You will not only help the referee quickly understand why they are being thanked but also make them feel good about granting you the favor. Ensure you mention how vital and impactful their contribution was to your job search.

Formal Closing

The final part is the formal closing of your thank you letter, which also depends on the level of formality or type of relationship, just like the greetings section. It is also known as a salutation. You can use phrases such as “Regards, Sincerely, or Best.”

Your signature

After including your closing, follow it with your signature. In the case of an email, you will include your typed name in full right after the closing.

Thank You Letters for Recommendation Samples

Following are different thank you letter for recommendation samples:

After writing your recommendation thank you letter, here are some tips to observe to ensure it is effective:

Proofread your letter

Ensure that you proofread and edit your letter. This way, you will eliminate any spelling and grammar mistakes, hence maintaining a professional message. You should also check to confirm that your details and recipient are correct. To ensure that you correctly proofread your letter, ask a friend, colleague, or family member to help review the letter from a new perspective.

Send your message as soon as possible

It is also important to send the message as soon as possible. For example, your thank you letter should be sent as soon as your recommendation letter has been written. Being timely will present you as grateful, professional, and respectful. Apart from the thank you note, you can send your referee a follow-up message to inform them about any hiring process updates.

Personalize your message

Customize your thank you letter to make it more personal and sincere. Include specific details about how their recommendation helped you, and express your gratitude in a genuine and heartfelt manner. This will show the referee that you truly value their support and appreciate their efforts.

Keep your message brief and to the point

While it’s essential to express your gratitude, it’s also important to keep your message brief and to the point. Avoid lengthy or unnecessary details that may distract from your main message. Remember, your referee is likely busy and may not have time to read a lengthy message.

Use a professional tone

Your thank you letter should maintain a professional tone, even if your relationship with the referee is informal. Avoid using slang, abbreviations, or emojis that may appear unprofessional. Keep your message polite, respectful, and formal, especially if you’re thanking someone in a position of authority.

About This Article

Authored by:

Susan Cain

Writing Authority | Research Specialist | Public Relations Graduate

Boasting a decade-long career in the content creation arena, Susan Cain has carved a niche for herself as a leading expert in the field. A graduate in public relations, her writing acumen is complemented by her rigorous research skills, making her a dual asset in both content generation and data-backed storytelling. With a keen eye for detail and an academic background in public relations, Susan seamlessly blends persuasive narrative with factual depth, providing content that is both engaging and enlightening. Her multifaceted expertise not only establishes her as a prominent content writer but also as a thought leader in leveraging the symbiotic relationship between effective communication and substantive research.