12 Basic Employment Verification Letter Samples (Free Template)

An employment verification letter is a legal statement that proves your status of employment. Additionally, it also provides details on your income to any parties that may be interested – Typically, this includes rental companies, landlords, credit unions, banks, creditors, and the like. It is most commonly requested when an individual is interested in purchasing a property and would like to apply for financing and/or a mortgage. The person who requests the information will receive this letter, assuring them of the potential buyer’s income and employment status.

Free Templates

An employment verification letter template is a pre-built document that serves as a structured framework for creating official letters that confirm an individual’s employment status, job title, salary, and other pertinent details. By utilizing these templates, you can save valuable time and effort, ensuring accuracy and consistency in your correspondence. Best of all, these templates are completely free to download, ensuring convenient access to this essential resource.

Free employment verification letter template 01

Printable employment verification letter sample 02

Editable employment verification letter 03- Word format

Employment verification letter example 04

Employment verification letter template in Word 05

Free printable employment verification letter 06

Editable employment verification letter template 07

Employment verification letter format for employee 08

Professional employment verification letter sample 09

Employment verification letter example 10- Word File

Employment verification letter 11- Word format

Word employment verification letter template 12

Sample Employee Income Verification Letter 13

    What Does an Employment Verification Letter Verify?

    An employment verification letter, primarily, verifies two things – employment status and income. This is because it is typically required when people apply for financing, and so, the creditor needs a statement that assures them that the applicant has access to a consistent source of income.

    Additionally, it contains the following particulars:

    • Current employer – The letter typically has the current employer listed and, upon request, can provide details on past employers as well.
    • Position – The letter will also provide the applicant’s role and title at the employing organization/entity.
    • Time of employment – The letter will provide a detailed history of the applicant’s time with the current employer, as well as past employers on request.
    • Income – The letter will provide details on income, such as pay-schedule, as well as the amount the applicant is being paid.

    Other than these particulars, there isn’t much to an employment and income verification letter. These details serve the interests of the creditor. In the interest of privacy, additional details aren’t provided. Creditors may also request proof of wages, tax forms, and a credit report as well.

    Drafting an Employment Verification Letter

    When a creditor requests an employment verification letter, the onus to provide one falls upon the applicant and the employer. As a result, the drafting of the letter is their responsibility. Fret not; however – drafting an employment verification letter is a very straightforward process. To help you out, we’ve compiled a sample employment verification letter that may be used as-is, or modified to best suit your needs. Our sample letter can be found below.

    Employment (Income) Verification Letter Samples

    Sample Letter 1

    EMPLOYER NAME ______________________________________________

    EMPLOYER MAILING ADDRESS ______________________________________________________

    This letter serves as a confirmation of the employment status of one, _

    (applicant name), living at ______________________________________________________(applicant mailing address). (applicant name) has been employed at our organization since (employment start date) and continues to work at our organization presently. Currently, the employee in question holds full-time status at our offices and serves us in the capacity of (job title). The employee is paid a rate of $_ (here, the employer will have to provide specifics – hourly rate or monthly packages etc., as well as the pay-schedule.) at regular intervals of . The employee is also entitled to additional benefits that include ___________________________________________________

    (The employer must also show what benefits they offer – health care, insurance, paid leave etc.)

    This serves as a legal declaration of the employee’s status and may be used as proof of employment status and income.

    EMPLOYER NAME ______________________________________________

    EMPLOYER REPRESENTATIVE ______________________________________________

    EMPLOYER REPRESENTATIVE SIGNATURE ______________________________________________

    DATE ______________________________________________


    How do you verify employment?

    The legal mechanism used to verify employment is known as an employment verification letter. It is a letter provided by the employer of an individual upon request and typically confirms their employment status and lists details regarding their income.

    Can an employer refuse to verify employment?

    Technically speaking, yes, an employer may refuse to verify employment status. That being said, it is common business practice and ethics to provide a letter of verification of employment, as it is necessary for people to finance houses, vehicles, etc.

    What is included in an employment verification letter?

    An employment verification letter usually contains basic personal information, employment status, terms of employment, income, and payment schedule. Upon request and authorization, the employment verification letter may have additional details, such as benefits, schedules, etc.

    About This Article

    Maria Latimer
    Authored by:
    U.S. Licensed Attorney - Commercial Civil Litigation, Employment and Labor Law, Family Law, Intellectual Property Protection and Counseling
    Maria Latimer stands as a meticulously detail-oriented attorney, deeply entrenched in the multifaceted realms of the U.S. legal framework. With expertise spanning business formation and structures, she is adept at commercial civil litigation, navigating the intricacies of employment and labor law, and addressing delicate family matters, particularly in divorce and prenuptial contexts. Additionally, Maria's proficiency in intellectual property ensures robust protection and insightful counseling. Her portfolio is a testament to her versatility and depth, comprising a plethora of contracts she has crafted, ranging from Consulting and Operating Agreements to more nuanced documents like Non-solicitation and Confidentiality Agreements. From Website Privacy Policies to intricate Licensing and Financing Agreements, Maria's comprehensive expertise ensures that she remains a leading figure in the legal landscape, offering unparalleled expertise across her practice areas.

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