Employment Verification Letter for a Bank Loan (Samples)

For a potential financier to give you access to loan instruments, he must be certain that you will indeed repay the debt. One of the ways to confirm this is to know where you work and how much money you earn there. This is where the employment verification letter for a bank loan comes in.

This is a letter that your employer drafts on your behalf and its purpose is basically to let the bank know that you indeed work for them and earn the amount of money you claim. We are going to take an in-depth look at the letter in our subsequent discussions hereunder.

Sample Letters

Sample Employment Verification Letter for Bank Loan

Free Employment Verification Letter for Bank Loan Template

    Follow the steps below to draft this Employment Verification Letter for a Bank Loan:

    How to Write an Employment Verification Letter for a Bank Loan

    Follow the steps below to draft this loan:

    Step I: Use a company letterhead

    Being an official communication from a bank, you have to use standard letterhead to communicate the contents of the letter. This is the only way in which the letter will be deemed official and hence reliable. The letterhead comprises the address of the firm, the contact details, the company logo, and other unique identifiers.

    Step II: State the purpose of the letter

    Get down now to the core of the letter. It is here that you have to state the purpose of the letter. Exactly why are you drafting this letter? Here, you have to reveal every detail that the requester wants over and above the standard details that a letter of this kind ordinarily ought to contain.

    These include:

    • Name of Employee
    • Current or former job title
    • Period of employment
    • Salary amount
    • Duties and responsibilities
    • Job performance
    • Status of employment.

    Step III: Proofread and edit

    End the letter well by closing it with your name and asking whoever is concerned to take appropriate steps to help the person whose employment details are sought. Print your name on the letter and then append your signature to make it official.

    What to Include

    The following details must never be missed in a letter of this kind:

    • Name of employee – The letter has to contain the name of the employee whose details are presently being sought. This name has to be official, as it would appear in the official state documents.
    • Current or former job title – Next, specify the title of the job holder. It is the title that gives the requester a rough clue as to the status of the employee in that company.
    • Period of employment – Specify when the employee was hired and when the employment contract is to end (if at all, the contract has already ended).
    • Remuneration details – Break down the remuneration details of the employee. These include basic pay, overtime benefits (if available), and other benefits like commuter, housing, or health allowances.
    • Number of hours worked: This indicates how many hours an employee works in a typical workday. These details are necessary to give you, the bank, a complete picture of the job security of the employee.


    [Your Company Letterhead]


    [Lender’s Name or Institution]

    [Lender’s Address]

    [City, State, Zip Code]

    Subject: Employment Verification for [Employee’s Name]

    Dear [Lender’s Name or “To Whom It May Concern”],

    I am writing to confirm the employment details of [Employee’s Full Name], as requested in connection with their application for a bank loan. Please find below the relevant information:

    • Employee Name: [Employee’s Full Name]
    • Employee ID: [Employee’s ID Number, if applicable]
    • Position: [Employee’s Job Title]
    • Department: [Employee’s Department]
    • Type of Employment: [Full-Time/Part-Time/Contractual]
    • Date of Hire: [Employee’s Start Date]
    • Employment Status: [Active/On Leave, etc.]
    • Annual Salary: [Employee’s Annual Salary] USD
    • Additional Compensation: [Include any bonuses, commissions, or other forms of compensation, if applicable]

    [Optional: You might want to add a brief statement about the employee’s reliability, work ethic, or any other positive attributes, if you feel it’s appropriate and you have the employee’s consent.]

    Please note that this information is confidential and is provided solely for the purpose of supporting [Employee’s Full Name]’s loan application with [Lender’s Institution Name]. [Employee’s Full Name] has been a valued member of our team, and their commitment to their role has contributed significantly to our operations.

    Should you require any further information or clarification regarding [Employee’s Full Name]’s employment with us, please do not hesitate to contact me directly at [Your Phone Number] or via email at [Your Email Address].

    Thank you for your attention to this matter.


    [Your Signature] (if sending a hard copy)

    [Your Printed Name]

    [Your Position/Title]

    [Your Contact Information]

    Sample Employment Verification Letter for a Bank

    Subject: Employment Verification for James Peterson

    Dear First City Bank,

    I am writing in response to your request for employment verification regarding Mr. James Peterson, who has informed us of his application for a personal loan with your institution. As the HR Manager at Acme Corp, I am pleased to provide the necessary details to assist in this process.

    • Employee Name: James Peterson
    • Employee ID: 987654
    • Position: Senior Software Developer
    • Department: Information Technology
    • Type of Employment: Full-Time
    • Date of Hire: June 15, 20XX
    • Employment Status: Active
    • Annual Salary: $85,000 USD
    • Additional Compensation: Eligible for annual performance bonuses, typically ranging from $5,000 to $10,000 USD.

    Mr. Peterson has been a dedicated and valuable member of our IT department, contributing significantly to the success of our software development projects. His technical skills, work ethic, and teamwork abilities have been instrumental in achieving our objectives.

    Please be advised that the information provided herein is confidential and intended solely for the purpose of assisting Mr. Peterson in his loan application with First City Bank. We trust that it will be handled with the appropriate level of discretion.

    Should you require any further information or have additional questions regarding Mr. Peterson’s employment with Acme Corp, please feel free to contact me directly at (555) 123-4567 or via email at hr@acmecorp.com.

    Thank you for considering this verification request. We wish Mr. Peterson the best in his financial endeavors and are confident in his continued contributions to our company.


    [Digital Signature, if sent via email]

    Diana Prince

    HR Manager

    Acme Corp

    (555) 123-4567


    Things to Keep in Mind

    There are things you have to keep in mind while drafting a letter of this kind. Below, we take a look at them:

    • Act within the law: The laws that govern letters of these kinds vary considerably from state to state and jurisdiction. You have to see to it that you act strictly within the law. That can only happen if you familiarize yourself with these laws and make appropriate arrangements to operate within their limits.
    • Confidentiality: You must observe the utmost confidentiality when writing and transmitting sensitive information of this kind. These pieces of information are governed by a strict code of conduct, whose violation can land you in trouble.
    • Professional Tone: The tone you use has to be professional. This is supported by the fact that the letter is professional in and of itself, and that it should be read as such. Stay away from words and pronunciations that are likely to compromise the character and seriousness of the letter.

    Frequently Asked Questions

    How Do I request an employment verification request letter?

    Follow these steps to request an employment verification request letter:
    • Use a business letter format;
    • Be upfront but polite;
    • State the purpose of the letter;
    • Indicate the applicant’s consent;
    • Specify what you need to know;
    • Provide your name and contact details

    How can I get employment verification?

    By far, the best way to go about this is to approach the company that the person of interest works for.

    Can a previous employer deny an employment verification letter?

    There is no law at the moment that mandates an employee to draft a letter of this kind. As such, an employer can technically avoid providing this piece of information. The only exceptions are when the request emanates from federal or state agencies.


    We bring our look into the employment verification letter for a bank loan to an end there. As you can see, this is a critical document that ought never to be treated lightly. You have to see to it that you put in the necessary measures and expertise to be able to come up with the most suitable outcome.

    About This Article

    Ryan Powell
    Authored by:
    Professional Business Management, Quality Assurance, Human Resources, Supplier Management
    With over 15 years in professional business management and an additional 4 years in e-commerce, Ryan Powell has distinguished himself as a strategic leader, steering sites to generate revenues exceeding $100 million. His approach emphasizes proactive problem-solving and profit optimization. Personal attributes such as strong organization, time management, and team collaboration bolster his professional portfolio. Ryan's experience spans leadership roles from Supervisor to General Manager, with notable contributions in Tier 1 Aerospace sectors, partnering with industry leaders like Boeing and Raytheon. He's adept at quality assurance, aligning with AS/ISO 9001 standards, lean methodology, financial management, including P&L oversight, and human resource strategies that prioritize employee retention. Ryan's comprehensive skill set positions him as an invaluable asset to growth-focused organizations.

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