Sample Permission Letters for School Trip (Parent Consent)

Many courses of study do require some field trips quite often. However, some of them incur additional demand costs from the participants, not to mention some added risk aspects. For them, the parent has to be asked for express permission to avoid any unnecessary dangers and care for the added costs too!

The ‘Permission Letter for School Trip’ is the one that serves this role. It is a letter that the school administrators drafted to seek to allow their children to take some trips alongside the other students and members of the faculties.

Sample Permission Letters

Emphasizing the importance of collaboration between schools and parents, this section provides formal sample letters seeking permission for students to take part in diverse educational activities

Sample Letter Seeking Parents’ Permission for an Academic Trip

Dear Mr. and Mrs. Smith,

I hope this letter finds you well. My name is John Doe, a teacher at Greenfield High School, and I am writing to seek your permission for your child, Emily Smith, to attend an upcoming academic trip.

From June 10th to June 15th, we have planned an educational excursion to the National Science Museum in Capital City. This trip is an exceptional opportunity for our students to enhance their understanding of science and technology. The museum features interactive exhibits on astronomy, biology, and physics, which align perfectly with our current curriculum.

The cost of the trip is $250, which includes transportation, accommodation, meals, and entry fees. We will be staying at the SafeStay Hotel, known for its excellent service and security. Our itinerary includes educational workshops, guided museum tours, and a day for exploring historical landmarks in Capital City.

The school will provide comprehensive supervision, with a student-teacher ratio of 5:1. Your child’s safety and well-being are our top priorities. We will also have a certified first-aid provider accompanying us.

To ensure a spot for Emily, we kindly ask for your consent and the trip fee by May 15th. Please feel free to contact me with any questions or concerns. We believe this trip will be a valuable and enjoyable educational experience for Emily.

Thank you for considering this opportunity for your child.


John Doe

Science Teacher

Greenfield High School

(555) 123-4567

Sample Letter for School Trip to Music Festival Permission

Dear Mr. and Mrs. Garcia,

I am writing to you with an exciting update regarding an extracurricular activity that we believe will be of great interest to your daughter, Emily Garcia. As the coordinator of the Arts and Music Department at Riverside High School, I am pleased to inform you that our school has been invited to participate in the annual Blue Ridge Music Festival, to be held in Oakwood Park from July 21st to July 23rd, 20XX.

The Blue Ridge Music Festival is a renowned event that celebrates music, art, and culture. It features performances by various artists and provides workshops and seminars led by industry professionals. Participation in this event offers a tremendous opportunity for our students to learn, network, and showcase their musical talents.

Emily has been an active member of our school choir and has displayed exceptional musical abilities. We believe that her participation in this festival will not only enhance her musical skills but also provide her with a platform to express her artistic talents.

The cost of attending the festival is $200, which includes transportation, accommodation, meals, and passes for all events and workshops. The school will be providing chaperones to ensure the safety and supervision of students at all times.

If you agree to let Emily participate in this festival, please complete the attached consent form and return it to us by June 15th, 20XX. For any queries or additional information, you can contact me at (555) 654-3210 or email 

We are excited about this opportunity and hope to have Emily join us for this enriching musical experience.

Warm regards,

Jane Rhodes

Arts and Music Department Coordinator

Riverside High School


The sample letters provided are effective in their approach to seeking parental permission for a child’s participation in an academic trip and a music festival. 

Their effectiveness is rooted in several key elements. First, they offer clarity and comprehensive details about the events, including dates, locations, and activities, which aids parents in making informed decisions. Additionally, the letters personalize the content by mentioning the child’s specific interests, thereby highlighting the relevance of the event to the child’s educational or personal growth. 

Important logistical information, such as costs, transportation, and accommodation, is clearly presented, allowing parents to assess the financial and practical aspects of participation. 

The letters also address crucial safety concerns, detailing supervision ratios and safety measures, which is paramount for parental peace of mind. Furthermore, the inclusion of a clear call to action with a specified deadline facilitates timely responses and effective planning. Providing direct contact information for further queries demonstrates transparency and fosters open communication. 

Lastly, the formal and respectful tone of the letters respects the parental role in decision-making and maintains a professional demeanor. Overall, these letters serve as useful templates for effective communication between educational institutions and parents, balancing detailed information with a considerate and professional approach.


Permission Letter Template (For School Trip)

Your Name,
Your Address
Your City, State Zip Code
Your Phone Number
Your Email
City, State, Zip Code

Dear Parent

RE: Request to allow your child to attend the upcoming ________ (nature of the trip) trip

I am the Dean of Students at ____________ School. I am drafting this letter to ask you to kindly release your child to attend the upcoming ________ (nature of the trip) trip abroad. The venue in question is located in ________________________ (venue).

According to the prevailing rules, you are required to draft a permission letter that you similarly have to sign and possibly notarize.
You are then required to make a copy. Keep one copy with you and give the duplicate to the child to submit to us, the school administration.

The deadline for getting back to us is _____________ within the receipt of this request. Kindly note that failing to get back to us within the ____________ deadline will be construed to mean that you have declined the permission altogether.

In case you need any clarifications, get to us via the telephone number _____________. A representative is always on standby on our end to handle any queries as soon as possible.

Thanks and Regards,

FirstName LastName

Letter Format (for School Trip)

RE: Request to let your child attend the upcoming _______________.

Dear Parent,

In our school district, it is mandatory that the school children attend the _________________ (event). The purpose of the _________________ is to __________________ and give the children an opportunity to _______________________________________.

My purpose for drafting this letter is to notify you of the event and also ask you to remit the necessary costs of attendance as stipulated by the _____________________ (governing body).

Attached to this e-mail is the form that you have to fill out and re-submit within a ____________(state the deadline). According to the prevailing rules, keeping quiet or late returns are both interpreted to mean the decline of the permissions altogether.

For any clarifications, you may send us an e-mail via this address __________________ (state the exact e-mail address) or call us on _____________. We are always eager to get back to you as soon as possible.


FirstName LastName

About This Article

Megan Morgan
Authored by:
Graduate Program Academic Advisor
Megan Morgan is an expert in the field of teaching and serves as a Graduate Program Academic Advisor at the University of Georgia's School of Public & International Affairs. She holds a PhD in English, which she earned from the University of Georgia in 2015. With her extensive knowledge and experience, Megan provides valuable guidance and support to graduate students, ensuring their academic success and professional development.

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