It is an official letter you hand over to your employer to inform them of your resignation due to traveling abroad. It is an essential document that will be required to make sure you leave an organization on a positive note. It’s important to behave professionally, therefore this letter acts as a way to notify your boss of your resignation officially.
Relocating abroad can be an important step in your life, and it’s considered appropriate to respectfully inform your previous employer about why you’re deciding to leave the company. Whether you’re moving abroad on the basis of family reasons, to reduce your cost of living, or simply for a change of place, the professionally correct step to take is to inform your employer of your decision by writing a resignation letter stating that you’re traveling abroad.
You should outline why you’re leaving, when you’re leaving, and what you’ll do to facilitate the transition process. This leaves your employer with the time and ability to calmly find a replacement and prevents your coworkers from being overloaded with excess work. If you’re not sure of how to correctly draft this resignation letter, you can either continue reading ahead to find out or consider using the sample letters given below. This will help you save time and effort.
A sample letter can be incredibly helpful in making sure you include all the information you need to inform your employer of your relocation. Following are the resignation letter for traveling abroad templates:
Before starting to draft your resignation letter, there are a few considerations to take into account. You have to make sure that the letter is both professional and positively written.
To do so, make sure to take the following steps:
Decide your last day
Before starting to write your resignation letter, it’s important to choose a date for your last working day. You’ll want to make sure that you’re giving yourself enough time to properly relocate, while also being able to make the transition as smooth as possible for your employers and coworkers.
However, if you’re not able to give a two weeks’ notice in the case of emergencies, you should explain the situation to your employer as clearly and promptly as possible.
Make a plan for notifying your boss
Next, you’ll want to come up with a plan in the most tactful way to inform your employer of the news. Before handing in your resignation letter, it’s a good idea to check your schedule and your boss, then think about the best way to hand in the letter.
Arrange a meeting with your boss
As a general rule, it’s a good idea to turn in your resignation letter to travel abroad at least a few weeks before your final working day. However, in the case that you have more time available, you could inform your employer even earlier. Generally, any time between six weeks and two weeks early is considered the most appropriate window to break the news to your boss.
Unless there are special circumstances, you shouldn’t opt for emailing or calling your employer to inform them about your decision, as it can come off as impersonal and leave an unprofessional impression.
Writing a Resignation Letter Due to Travelling Abroad
Writing an appropriate resignation letter so that you can travel abroad is a simple process. It requires a few steps to make sure you come off as professional and considerate. While you can always use a sample letter, make sure to personalize it so that it explains your situation correctly.
The essential steps include:
Step 1: Address and date the letter
The first thing to do is to make sure the letter clearly states the date of submitting it. In the header section, you’ll want to include this information, as well as an address where you can be reached by your supervisor in the future if needed. This section is vital as it will function as the starting point for your two weeks’ notice as well as give your employers information on how to contact you in the future. Likewise, you should add in the recipient’s contact information so that it is clear who the letter is addressed to. You may also CC any other relevant supervisor or managers that should be in the loop but it should be mentioned underneath the signature line.
101 Main St., Colombus OH, 12345
March 15th, 20xx
21 Market St., Colombus OH, 12345
Step 2: State your purpose
In formal documents such as a resignation letter to travel abroad, the best practice is to be direct and to the point in writing. You’ll want to mention that you are leaving your employment within the first sentence, then move on to the details afterward. Make sure you mention your last day of employment with the company so that there is no room for miscommunication.
I, John Smith, am writing to inform Jade Williams that March 31st, 20xx will be my last day at Tech Company, as I will be relocating to London.
Step 3: Explain your circumstances
After you give a clear and direct first statement within the letter, the next step is to appropriately explain your circumstances and why you are leaving. There are many reasons why people move and being honest helps make sure that you leave a positive final impression. If you are not comfortable stating the exact reasons of why you are moving to a different area, it’s acceptable to simply write that you are relocating without further explanation.
Although I am content with my position at Tech Company, my partner has received a wonderful job offer at Media Company in London, so we as a family have decided to relocate and take up this opportunity.
Step 4: Give details of your departure
Within this same section, make sure you give some more details about your exact departure. In other words, restate when you will be leaving and any other relevant factors.
We will be flying out on April 5th, 20xx, so my final working day will be March 31st, in order to make sure I have enough time to properly prepare for my relocation.
Step 5: Express your appreciation
It’s generally appropriate to use a sentence or two to express your appreciation for your time at the company. You’ll want to thank them for the opportunities they provided you and how you were able to improve professionally.
Doing this ensures that you’re leaving on a positive note and that you can continue to maintain a strong relationship with your coworkers and employer. There are many ways to express gratitude in your letter. For example, you could mention some valuable skills that you have developed while working with them or describe how your supervisor has helped you professionally.
I’m deeply grateful for the time and opportunities I’ve had at Tech Company. My supervisor, Jade, has helped me greatly in terms of my professional development and skills in coding. I’m positive that my time and training here will serve me well in the future.
Step 6: Offer to help with the transition
This may vary from company to company, but if you are currently working on any projects, it’s a good idea to do your best to finish them before leaving. If it is impossible to finish them, you should at least outline various possible ways to facilitate the transition process in your resignation letter, so that your replacement can effectively complete them.
It’s also considered professional to offer to train your replacement before you leave, this way there is no large disruption to the workflow. Likewise, you’ll want to make sure that you keep any company belongings prepared and kept aside so that you can return anything that isn’t your personal asset.
As I am currently working on a project for App Company, I will make sure to finish the revisions to the current pages I am coding. If any replacements are coming in within these last two weeks, I’ll do everything in my power to make sure they are properly trained and know how to effectively carry out the job.
Step 7: Provide your contact details
Provide your contact details so that in case your employer needs to follow up with you, regarding any sort of necessary requirement or problem that may arise, they can.
Subject: John Smith – Resignation
Note: In case of sending an email version of this resignation letter, it’s a good idea to draft up the email first, then proofread it and check the subject line. Make sure that all the information you need is included in the email, then send it to yourself. This way you can check how the email would look like to the receiver and guarantee that you are presenting your letter as professionally as possible.
Here are four sample letters of Resignation Letter Due to Travelling abroad, you can use to help you write your own:
127 Market St
San Francisco CA 12345
April 10th, 20xx
I’m writing this letter to inform you of my official two-week resignation notice from my role as social media marketer at Marketing Company, effective April 25th, 20xx due to my relocation. At the end of the month, I will be moving to Barcelona, Spain in order to further pursue career opportunities there.
I wanted to express my gratitude and appreciation for my time working at Marketing Company. As my supervisor, you have provided me the encouragement and professional training needed to continue moving forward with my development. I look forward to pursuing new opportunities in Barcelona and I’m sure that my time here will prove invaluable in the future.
Before leaving, I will do everything I can to clear up any pending projects I currently have going. If there is a replacement available, I will be more than happy to train him/her so that they can properly transition into their new role. If there is anything else you may need from me to facilitate this process, please don’t hesitate to reach out.
June 10th, 20xx
Head of Sales
Please accept this letter as an official two-week notice of resignation from my role as Sales Representative effective June 30th, 20xx. I will be moving abroad to Sydney, Australia, as my husband is enrolling in a Ph.D. program at Sydney University and I will be unable to continue working in New York for that reason.
I truly appreciate the time and training I received at Sales Company. All of my supervisors as well as my coworkers have provided me with considerable professional growth in a great working environment. I was particularly proud of all the experience and confidence I have earned as a Sales Representative under your tutelage. Although working at this organization will truly be missed, this is a wonderful opportunity for my husband and it is in my family’s best interest to adapt.
Before leaving, I will make sure that the oncoming sales representative is fully trained and that all current clients are informed of the change so that there is no disruption to daily business. If there is anything else I can do to make the transition easier, please don’t hesitate to reach out.
March 10th, 20xx
624 Fairview St
New York, NY12345
I draft this letter to let you know that I shall tender my resignation from your company, effective three weeks from now. I would have wished to retire in this company, but honestly, I cannot forfeit this juicier offer I have received abroad.
When I look back, I reminisce about the good old days I enjoyed with your company. Particularly, I cherish the support, warmth, love, and the friendship that my workmates accorded me while in your firm.
As always, I am ready and willing to be on standby during the transition period. Feel free to get to me for any help or support in the meantime. I shall be more than willing and ready to offer the same when I am called upon to do so.
Many thanks to you yet again for the opportunity you gave me while in the firm. I also wish you well in your subsequent Endeavour’s.
Your Signature (hard copy letter)
Your Typed Name
June 1, 20xx
Assistant Sales Manager
LeBronx Properties Limited
45 Mayfair Street, New Plymouth
Kindly accept this resignation letter of mine as a formal notification of my impending departure from your organization. Indeed, I shall step down as a (job title) with effect from (date).
The reason to explain my departure from your organization is a more lucrative offer I have received with another firm overseas. Their terms of remuneration and working conditions are much better than those of your company. I could not resist the deal for the sake of bettering my life.
I also take this opportunity to express my sincere gratitude to the opportunity you gave me to work and make money. I particularly appreciate the support and the love your colleagues gave me when I was a full-time worker with your company. This is over, and above the skill and expertise, I have managed to accumulate with time.
I know that my departure has definitely exerted a toll on your firm. To help mitigate the adverse effects of the same, I offer myself to help with the transition. Kindly get to me in case you want my support during the transition period. I promise to provide the necessary logistical assistance.
Whether you’re using a convenient resignation letter sample or you are starting from scratch, there are a few essential tips that can be followed each time to attain excellence in your letter. You’ll want to make sure that your resignation letter is professional, positive, and leaves you in good terms.
To do so, consider carrying out the following best practices:
Keep a positive tone
The first thing you should remember is to keep your letter positive. Since this is technically a formal document that counts as means of HR communication, you’ll want to make sure you’re staying positive. Complaints or criticism shouldn’t be included in a resignation letter as it’s not appropriate according to the situation. Also, don’t forget that many employers will reach out to your previous places of employment before hiring you. This means that you’ll want to hand in the letter with enough notice time period available to leave on a positive note so that your previous employers can tell your incoming employer that you acted professionally.
Finally, make sure you’re honest about the fact that you’re resigning because of a relocation. Don’t allow your employers to come to a false conclusion by not stating the real reason, as this will only lead to miscommunication and unnecessary tension. Ultimately, your employer will be much more open to honest communication and be more understanding if you explain to them exactly what is the motive behind your departure.
Be brief and direct
It is essential for the resignation letter to be just a few paragraphs long. You don’t want to waste a lot of your supervisor’s time by writing a lengthy letter. Instead, directly state that you are leaving and why.
Use a formal language
Formal and professional language is absolutely crucial to this type of document. Even if you are personally close to your supervisor, the resignation letter is a formal document and it should be written formally. In a face-to-face conversation, you can be much more personal with your supervisor, but this permanent document should be kept as professional as possible.
Format in a proper way
Properly formatting your letter of resignation helps with readability and overall professionalism. Make sure you enter spaces between the header, body, and conclusion to make it easy to read. The letter should not be more than one page, and the font size should be between 10 and 12 points. Use the traditional font style such as Time News Roman, and align your document with the left alignment. The goal is to have clear, formal writing that briefly expresses your intent to resign.
Proofreading is absolutely essential. First, you’ll want to create a sample resignation letter and then re-read it before submitting the final draft. In the first stage of editing, make sure to focus on both the flow and the clarity. It should have simple transitions with brief, clear language. Once you’re satisfied with the content overall, double-check again for any spelling and grammatical errors or punctuation mistakes. Finally, it can be a good idea to print out the letter and read it out loud to make absolutely sure you made no mistakes.
Submit a copy to both the manager and HR
Make sure to submit a copy of your resignation letter to both the direct supervisor and HR department. Having this letter in writing is not only appropriate professionally, but it can also help protect you from retaliation. For example, if you only give your notice verbally, an employer could fire you even earlier deliberately. In addition, your new employer may mistake your resignation with termination only because of the absence of a resignation letter. Therefore, write the letter and submit an extra copy to your company’s HR department as well.
A resignation letter to travel abroad is a formal document that many professionals may need in their lifetime. Since people relocate for many reasons, formally leaving your place of employment is a common occurrence.
The most important thing to remember when writing this formal letter is maintaining high level of professionalism in specific writing factors and being honest. This ensures that you are leaving on good terms and that you will have an easy transition into your next place of employment.