You must submit both a resume and a cover letter when applying for any job. A cover letter gives you the opportunity to build a narrative about your skills and accomplishments and detail how you will complement the work environment and culture of the place where you want to work. Since a cover letter is a more personalized document than a resume, it allows a deeper connection with an employer. A cover letter for the position of medical receptionist effectively draws attention to the abilities, credentials, and experience listed in your resume. You should highlight your achievements and your understanding of office management skills and of electronic medical records. Moreover, it should also explain to potential employers why hiring you would be advantageous to their business.
A medical receptionist applicant must have both technical competence and social skills to function in that role. This technical knowledge is known as “hard skills,” which are required to function competently.
Some of the medical receptionist’s hard skills that should be highlighted in your cover letter include:
- Data entry
- Office administration
- Knowledge of medical terms
In addition, proficiency with the following software is also a significant requirement to function as a medical receptionist:
- Microsoft Office suite (Word, Excel, Access, and Outlook)
- Electronic medical records software such as Meditech
- Accounting software
The following are some examples of social skills or soft skills that a medical receptionist would find extremely useful:
- Communication skills
- Phone etiquette
- Time management
- Customer assistance
Follow the Standard Formatting
A cover letter’s proper writing etiquette reveals a lot about the writer’s professionalism. As a medical receptionist candidate, you want to appear as organized and detail-oriented as possible.
Using the following guidelines will demonstrate your professionalism and your competence for the job:
- Keep the margins on both sides of the letter to one inch.
- Left-align all text and do not justify the document.
- Use business format line spacing of 1 or 1.15 throughout the document.
- All paragraphs should be double-spaced.
- Sign off the letter with a digital copy of your handwritten signature.
If you are sending the job application through email, saving it as a PDF document is important because it ensures that any formatting and layout are preserved and can significantly reduce the file size.
Steps of Writing Cover Letter
A cover letter, like other types of formal letters, follows a writing sequence that guides its progression. The sequence directs the flow of information, adding cohesion to each part of the letter to form an informative whole that projects one message.
For a medical receptionist cover letter, the following steps will serve you best in delivering your message:
Even though the header on a letter only contains basic information, it is the letter-writer’s first opportunity to make a good first impression. Make sure that it is accurate and contains all relevant information. Write your full name, physical address, telephone number, email address, and date. Underneath the date, write the complete address and name of the recipient.
Greet the recipient of the letter with proper salutations. The recipient should be the hospital’s hiring manager or the person who placed the job advertisement. Try to address the recipient with their actual name, if possible, for example,
“Dear Mrs. Bakersfield,” as opposed to “Dear Sir or Madam.”
The subject of the letter follows the salutation and mentions the letter’s purpose. It is a single line and presents a summary of the letter. As a subject for a medical receptionist cover letter, the sentence “Application for the Position of Medical Receptionist” suffices.
Begin with a strong introduction
The first paragraph of your letter provides some basic details about you and how you heard about the job opening. The introduction should be well-written and must accurately describe your desire to apply for the job.
Here is where you genuinely get the hiring manager’s attention by starting with the following:
- A firm establishment of your interest in the job opportunity.
- Highlight how you meet the hiring criteria if any are specified. For example, stating a 120wpm typing certification if typing skills are required.
- If possible, record what you have accomplished as a medical receptionist.
- Make a confident statement of how you can contribute to the organization.
Showcase your qualification and skills
Your qualifications and skills that make you the ideal candidate for the position are presented in this section. Mention that you meet any requirements specified in the job posting. Give insights into your educational and professional background and list soft skills, such as good interpersonal relationship building and well-developed communication skills, that are vital for a career as a receptionist in a medical facility. Do not forget to mention your proficiency with computers and any software required to access electronic medical records at work.
Explain your most recent job and responsibilities
This is the part of the letter where you show familiarity with the duties you will conduct in the job role. Mention your past work experience and give insights into the duties that you performed there. Make a connection between your prior experience and the position you are applying for by highlighting how it has prepared you for it.
Affirm your familiarity with the employer
Adding context to your application by informing your potential employer that you are familiar with their hospital and are considering a job there. A brief mention of a feature of that hospital that particularly appeals to you demonstrates your familiarity with the workplace and your suitability for employment.
Close your letter
Use a call-to-action at the conclusion of the letter to encourage the reader to contact you, such as by scheduling an interview or sending you an email. Thank the reader for their time and sign-off. “Yours sincerely” is a highly preferred closing term in a formal letter. If sending via email, add your digital signature last.
Medical Receptionist Cover Letter Sample
66 Exery Lane
Slayte City, NY 11243
June 18, 2022
Mrs. Miriam Ingram
Hallbright Medical Center
100 Exery Lane
Slayte City, NY 11243
APPLICATION FOR THE POSITION OF MEDICAL RECEPTIONIST
Dear Mrs. Miriam Ingram,
I am writing this letter to submit my application for the medical receptionist position at the Hallbright Medical Center. I came across the job posting online. I was eager to apply because I had previously been successful at working the front desk at Winsor Medical Institute. I am certain that I can benefit your organization greatly by bringing my many years of experience.
I am fully compliant with all the qualifications required for this position:
● I have a high school diploma obtained from the Mayflower Academy in Pennsylvania
● I have completed a medical receptionist certification program
● I worked for four years with the Winsor Medical Institute as a medical receptionist
● I have outstanding office administration, organizational, and communication skills
● I am proficient in using Meditech and Microsoft Office suite applications, including Word, Excel, Outlook, and Access.
My previous position at Winsor prepared me well for this role, as my previous responsibilities were similar to those required here. Patients contacted me in person and over the phone to seek help with inquiries regarding hospital policies, appointments, and healthcare expenses. I performed my duties in a way that was both professional and friendly, making me approachable and knowledgeable.
I would immensely enjoy working in the medical service field, particularly at Hallbright Medical Center. My short hospital stay at Hallbright Medical Center three years ago introduced me to its great work culture and impressive operational efficiency, which I will be so glad to be a part of. I want to discuss further with you in person the wealth of experience and expertise I can bring to your organization. So please do not hesitate to contact me at my telephone number or email address.
Things to Remember
The strict rules of professional writing are only some of the things to remember when drafting a cover letter. General writing principles also keep the letter informative, accurate, and appealing to the reader.
Some general principles to remember for an effective cover letter are mentioned below:
Using unnecessary words, which do not add much meaning to the content, makes writing appear unprofessional and unnecessarily long. It makes the reader mentally tired as soon as the letter is opened, and it should be avoided. Keep information compartmentalized and divide the text into appropriate paragraphs to maintain a proper flow of thought.
Bullet points help summarize essential information and instantly convey information. Use bullet points to convey information such as skills and achievements instead of writing them in long sentences.
Keep the letter concise
Use the cover letter as an opportunity to highlight aspects of your experience and qualifications that will immediately attract the attention of employers. Therefore, avoid writing a letter that is too short or too long; the former gives the impression that you are uninterested in the position. The ideal word count should be between 250 and 400 words.
Tip: The best method of ensuring compliance with this word limit is by initially making a list of all the information you want to present, such as your qualifications, experience, or any unique qualification. This reduces the chance of omitting something vital. Once you have finished making this list, review it and omit information that does not seem important.
Focus on the results you have delivered
Experience is a key factor when choosing candidates for the position of a medical receptionist; therefore, make sure to highlight your relevant experience effectively. The most essential function of this position is the smooth functioning of a hospital. Show how you can be a valuable asset to a new employer by highlighting your prior work in your letter.
Use strong action verbs
Use action verbs to convey to the reader how you contributed to your previous workplace when describing your past accomplishments. Words like “enhanced” and “strengthened” are excellent for conjuring up images of a force that is conducive to progress.
An effective cover letter is an excellent way to increase your chances of getting hired as a medical receptionist. The goal of the letter is to attract the employer’s attention and present yourself as an ideal candidate for the job. Structure your letter appropriately, as explained in this article. By utilizing the advice in this article and the sample letter provided here as a guide, you can make a convincing letter that increases your chances of getting the job.