A permission letter to take the exam is an official letter written by a student who seeks to get the permission of the school authorities to sit for their exam. It should be written in a formal way that observes the standard way of writing official letters.
As a student, taking or sitting for exams is an important part of attending school. There are times when you might need to seek permission before you can sit for your exams. It may be because you were not present when other students were taking the exams. In other cases, it may be because you do not meet the required regulations for taking an exam.
Whatever the case, you need to keep in mind that in such situations, it is important to write a permission letter to take the exam. That means that you need to learn how to write a permission letter. As a student, verbally asking for permission is not as effective as writing a letter.
With a permission letter, you will not only have formally requested permission but will also have a record for future reference. Also, this letter will increase the chances of the recipient of your letter (school authorities) to give you the permission you need to sit for your exams. It is formal and more persuasive than a verbal agreement.
How to Write Permission Letter to Take the Exam
Below is a step-by-step process of writing a permission letter to take the exam. With these steps, you will know how to write an effective letter that will help you get the permission you need.
Take a look on these steps to ensure that all the required information is included in the letter:
Step 1: Address the letter
The first step is to address the letter by including your address as the student/sender and the address of the recipient/school authority. In case both you and the receiver of the letter are familiar with each other, you can’t avoid writing the sender’s address. The address contains information like your name, contact details, name of the recipient, recipient’s title, and the name of the organization/school.
Step 2: Include the date
You also need to include a date that will help identify when you sent the permission letter. Including the date helps with record keeping and makes the letter formal as it is a standard part of an official letter.
Step 3: Add a subject line
Your letter should also have a subject line that is not too short or too long. The subject line should contain at least 6 to 7 words. The subject line is meant to highlight the reason for writing the permission letter and, in this case, is to ask for permission to take exams.
Step 4: Write a salutation
As a standard rule of business or formal letters, you must include a salutation or greeting meant for the recipient of the letter. It is best to use the phrase “Dear” followed by their title such as “Mr. /Mrs. /Ms.” and then their last name.
Step 5: Briefly introduce yourself
The introduction part of the permission letter is all about introducing yourself to the recipient of the letter. You should mention your name and provide any other relevant information that would help to explain who you are to the recipient.
Step 6: Write the body of the letter
For the body of the letter, focus on the following details and ensure that you expand them appropriately and correctly.
State the purpose of writing this letter
Expand the information you provided in the subject line in a polite and professional manner. Explain to the recipient of the letter how you need to obtain permission so that you can sit for the exam.
Include details of the exam you want to take
Mention the exam that you need to take and other relevant details about the exam. You can include the subject, the department, the teacher or lecturer responsible, and the day the exam is to be held.
Give reason(s) why you want to sit in the exam
You should also mention the reasons why you need to sit for the mentioned exam. Ensure that you focus on the permission you need to obtain so that you can provide valid and compelling reasons that will help you obtain permission.
Step 7: Close the letter
At this point in the letter, it is time for you to close the letter. Your conclusion part should contain the following:
Ask the recipient to consider your request
You can finish your letter by asking the recipient of the letter to take your request into consideration. You can also mention that you are looking forward to furthering communication with them. Finally, ensure that your conclusion is positive and remains professional.
After the concluding phrase or paragraph, you should sign off your letter. It is standard to do so when it comes to formal letters like a permission letter. Always remember to use professional phrases like “Sincerely,” followed by your name as the student and any other relevant contact information.
Here are a few examples of a permission letter to take the exam. You can follow these for writing your own:
22nd January, 20xx
500, Anywhere Avenue
Subject: Permission to Sit for an Examination
My name is Lucia April, and I am from the Engineering Department of ABC College. I study civil engineering, and my admission number 3556.
I am writing this letter to request you to grant me permission to sit for my engineering exams. Unfortunately, due to my delays in paying fees, I was unable to attain the required attendance required for an engineering student. That is why I could not sit for 721 Engineering Exam; Structural Designing.
I am grateful for your time and consideration. I hope you will consider my permission request and enable me to sit for my exams. Your consideration will greatly improve my overall score for this semester.
22nd January, 20xx
XYZ High School
102 Everywhere Avenue
Subject: Permission to Sit for Special Exams
My name is Gideon Peters, and I am in grade 11 at XYZ High School. I am a student in this esteemed school, and my roll number is 73024.
I would like to be able to sit for my midterm exams. During the period when my fellow students were taking these exams, I had fallen ill, and I was at the hospital for two weeks. I am writing this letter to request you to grant me permission to sit for special exams so that I can get my midterm exams score.
Please consider my request as it will be beneficial for my grade 11 studies and evaluation. Thank you very much for your time madam, and I hope to hear from you soon.
As a student looking for permission to take an exam, the best way to obtain it is by writing a letter. It is best for you to either follow the steps provided above or use a template to write a convincing and effective permission letter. Templates are easier to use and are less time-consuming as they will provide you with a guide to follow.
You can access permission letter templates from our website. They are free to download and can easily be customized to suit your needs. With these templates, you will be assured that all the information that must be found in a permission letter is present. Also, with the permission letter template, you will be able to write a professional permission letter to take the exam.
Here are few takeaways that you should follow in writing your letter:
- A permission letter is a formal way of requesting by a student who wishes to obtain permission from school authorities so that he or she can sit for an exam.
- This official letter must contain a sender’s address, recipient’s address, subject line, introduction paragraph, body paragraph, and conclusion.
- In the body paragraph of a permission letter, you should state the purpose of writing the letter, the exams you want to take, and why you want to take these exams.
- You can use the step-by-step guide or use our templates to write your own permission letter to take the exam.