A resignation letter due to family reasons is a formal letter that an employee writes to inform their employer of their intentions to leave work to deal with personal and family matters.
Employees should provide notice to their employer before handing in this resignation letter and leaving their job position.
This way, an employee can retain their employer as a networking connection, a great reference, and allow them to remain with an impressive image of the employee. There are several reasons why an employee should write a resignation letter due to family reasons.
Some of these reasons include:
- To formally and briefly inform the employer of the reasons for resigning from the job position.
- To maintain a good connection with the employer even after resigning from work to deal with family matters.
- To secure the job position for future purposes only if the employee wishes to return to work after the family issues have been resolved.
Contents of a Resignation Letter Due to Family Reasons
When an employee wants to craft a resignation letter, some details must be included. These are:
Employee’s personal information
As the employee writing the resignation details, they must include their details including their full name, contact information, and complete address. With this information, the employer can instantly recognize their employee and is aware of the person resigning.
Employer’s personal information
After the employee’s details, the next important information belongs to the employer, who is being informed of the resignation. The employer’s information includes the employer’s name and employer’s title.
Company details
The employee writing their resignation letter due to family reasons should also include the company details in the letter. The information about the company that is needed in the letter includes the company’s name and the company’s full address.
Greeting
The employee should then include salutations after writing down the company’s details. Including greeting will indicate the employee’s politeness and show their respect for the employer even though they are resigning from their place of work.
For example:
“Dear Mr. (Employer’s Name)”
Date of employee’s last day
The employee needs to include the last day that they will be present in the company in the letter. With this information, the employee gives their employer ample time to replace them before they officially leave the company.
Reason for resignation
For the main part of the letter, the employee should state their reasons for resigning. The reasons should be brief and unless they relate to the job directly. An employee should not state their reasons for resignation in detail.
For example:
An employer can write, “I am resigning due to some personal and family issues that are taking most of my time.”
Apology for inconvenience
Since the employee is resigning and leaving the company, it is also best for the employee to apologize for any inconveniences they may have caused their employer.
An offer to provide support
It is also wise to maintain a good relationship with the employer by the employee offering to help the new employee who is going to fill their position.
For example:
The employee could offer to transition the new employee and guide them around the company until it is time for them to leave.
Thank you note
It is also important to include a thank you note to the employer. The resigning employee should thank the employer for the period they were employed at the given company. Also, they should be grateful to their employers for understanding their situation.
Signature
After including all the necessary information, the employee should sign off with their signature and typed name.
Sample Resignation Letter (Due to Family Reasons)
Your Name
Your Address
Your City, State Zip Code
Date
Employer’s Name
Employer’s Title
Company Name
Address
City, State Zip Code
Dear Sir/Madam/Mrs./Mr./Miss,
I regret to have to let you know that I shall step down from my current position in your organization effective one month from now. Several family circumstances have arisen, which have necessitated my departure from your firm.
The need to take care of my ailing mother and the relocation of my husband abroad are two outstanding of these reasons. Owing to the overwhelming nature of these chores, I have been left with no other option but to relinquish any further responsibilities.
I am genuinely sorry for the inconvenience that my departure shall trigger. Mainly, I am remorseful of the short notice I have had to issue. To make up for these inconveniences, and enable a smooth transition, I offer myself to provide further support.
Kindly let me know the roles I ought to play to be able to facilitate the newcomer. If, by the time my husband returns, you will not have filled the vacancy substantially, consider re-hiring me.
Thank you very much in advance for understanding my plight. I enjoyed every bit of my time in your organization. My special thanks go to my immediate supervisor and workmates, who walked with me throughout my journey.
It is also my hope that my departure will not imperil in any way, the cordial relations that already exist between your company and me.
Sincerely,
Your Signature (hard copy letter)
Firstname Lastname
Resignation (Due to Family Reasons) Email Example
Subject: Firstname Lastname Resignation due to Family Reasons
Dear Sir/Madam/Mrs./Mr./Miss,
As you know, I have been working for your organization for the last five years in the capacity of a sales manager. It is with profound sorrow though that I have had to quit your firm. My eldest son sustained a severe automobile accident, which rendered him completely disabled.
I inevitably have to devote much of my time with him, especially during his transition to a completely disabled lifestyle. Because I could not balance the demands of a disabled child with the intrigues of my position, I chose to step down.
My sudden departure has dealt a severe blow to your firm. More specifically, it is bound to disrupt your operations for some time until a substantive replacement is sought. I am fully aware of these facts.
That is why I offer myself to aid with the transition free-of-charge. As soon as the issue is fully sorted out, I cannot rule out any possibilities of ever returning.
I must say that my time here was pretty enjoyable. I cherish all the lessons, challenges, and insights I received while at this place. Thank you for the opportunity.
Sincere Regards,
Firstname Lastname
Free Templates
Following are some free downloadable templates for you.
Related: Short notice resignation letter
Tips for Writing an Effective Resignation Letter
Apart from including all the required information in the resignation letter, there are also some tips that a resigning employee could observe to have a more effective and appropriate letter. These are:
Address the employer first
The resigning employee should talk to their boss about their plans to resign even before writing and submitting the letter to them. This will ensure that the employer is not blindsided by the decision to resign.
Stay positive
When talking about the experience at the company, it is best to have positive reviews and remarks. The employee should keep in mind that they might need a recommendation letter from the employer or look for work from them in the future. That means that their reason for leaving should be positive, which is, dealing with a family matter and not due to dissatisfaction.
Keep the reasons for resignation brief
The employee should always keep their reasons for leaving as brief as possible to avoid missing the point of the letter and giving out too much information
Follow business letter format
As it is an official letter, the employee should write the resignation letter while following the business letter format. A header is a must in this letter, and it should contain the employers’ information and that of the employee.
Edit and proofread
After writing the letter, it is best to go through the letter to proofread and edit it. This will ensure there are no spelling and grammar mistakes in the letter.
Ask questions
The employee can also ask about their salary and benefits in the letter to confirm how their resignation will affect that.
Final Thoughts
A resignation letter due to family reasons is an important and official way of informing an employer that an employee has to leave work to attend to some family issues. There are some benefits of writing this letter, and the most important one is that an employee can retain an employer as their future reference and networking connection. Some of the information that an employee should include in the resignation letter include their personal information, details about their employer, reasons for resigning, an offer to help, and a thank you note. It is best for an employee writing this letter to use a formal business format as it is an official letter.
