The majority of job seekers will agree with me that job hunting greatly depends on your networking. In other words, it’s about who you know, not what you know. But this doesn’t mean that every job you get requires a direct connection. There are some cases where you don’t know anyone. Maybe you’ve moved into a new town, or you’ve switched companies. In such cases, you can use a letter of introduction to introduce yourself to people you’ve never met before or to your potential employers.
A letter of introduction, just as its name suggests, is a letter that introduces one party to the other. It helps communicate your credentials by explaining who you are, for instance, if you are a recent graduate, a designer among other professionals. The letters politely introduce your name and other description in a prompt manner without infringing on their time. While most confuse it with resume letters, the two are actually different.
A letter of introduction is highly versatile and can be used on several occasions. Depending on your goals, the following are some instances where the letter can effectively be used.
- The letter can be used by job seekers to introduce themselves to their potential employers.
- An introduction letter is also used in the real estate industry to introduce potential clients, their company, and their professionalism.
- An introduction letter can also be used in the educational fraternity to introduce new staff, students, or research partners in respective fields of learning.
- The manufacturing and distribution industry may also use letters of introduction to introduce themselves and their products to the market
- Those doing global business can also use the letter to introduce themselves to their potential customers in a professional manner.
How to write?
Writing a letter of introduction can be daunting for many. Fortunately, you can download our free templates to ease the work for you. However, if you want to draft one on your own from scratch, we have provided some useful tips. The following are some tips that will effectively guide you through:
Start with a greeting
Before anything else, you should open your letter with a short/precise greeting. Start by indicating the recipient’s name then a friendly start. For instance,
‘Hope this finds you well!’
After the greetings, go ahead and explain your identity. Remember, you are writing to somebody who might not know you in person. Therefore, bring everything clear about your identity. This should include your name, profession, and work experience (preferably).
Mention your purpose
Here, you need to mention your purpose for writing the letter. Make your reader understand what the letter is all about. Also, mention your qualifications and why you think you’ll add value to the company.
Provide your contact information
Here, you need to let the readers know that you anticipate hearing from them anytime soon. Alongside this, you need to include your contact numbers, emails, or any other avenue by which they can reach you.
Sign off with your name and title
End your letter with an official sign off. Make sure you include your name, Signature, and title. Here is an example:
Sample Letters & Examples
Hello Mrs. Teenier
My name is Thomas Chloe. I am a university graduate with a bachelor of art in administration. I have been working as an intern for the past six months at Greenworld Company limited.
However, I learned that your company was looking for an assistant administrator with over six month’s experience. This caught my attention and decided to let you know of my interest.
I believe I have the rightful skills needed in your organization. I would love to arrange some time and meet you for some formal talks.
If you have some time for a brief conversation, kindly don’t hesitate to contact me through my home mobile +1 515 6886886 or email at email@example.com. Thank you so much for your time, and I am looking forward to hearing from you.
Bachelor of Arts (Administration
Tips to write outstanding letter of introduction
Whether you are drafting a letter of introduction to potential employers or for networking purposes, there are some best practices and tips that, if observed, can truly make your letter shine. These include the following:
Conducting prior research
Before writing a letter of introduction to your prospective employers, it’s important that you first take your time to do some research about the company. The research will help you understand particular skills or requirements your employers might be looking for.
Keep it precise, short and sweet
One thing you would want to do is to keep your letter as brief and as sweet as possible. Only mention the relevant information that might catch the interest of your employer.
State your purpose
Before anything else, you need to make the recipient know you are writing to introduce yourself to their organization. Alongside with this, you can mention your relevant set of skills/products that might be necessary for the organization.
Keep it formal
Just like any other official letter, you need to write a letter of introduction using formal standards. Make sure you use polite and respectful language. Also, ensure the letter is correctly structured under the official letter guidelines.
Conclude using a call to action
Before the conclusion, ensure you let your readers know your expectations from them. For instance, inform them that you are looking forward to hearing from them anytime soon, either through a phone call, appointment, or email feedback.
A letter of the introduction allows you to level the playing field when it comes to the game of who knows who. It lets your readers know your identity and qualification are making you stand an equal chance of getting a job or introducing your product/service to the market. Therefore, if you are operating in a field where your networking capability is limited, you shouldn’t worry more. Write a letter of introduction and let it speak to you.