Sample Permission Letters to Leave Early from Office

The regulations governing the working hours of employees are one of the most important rules enforced by employers at the workplace. Most employers ensure that employees comply strictly with the specified work hours. However, it is understandable that you may encounter some unforeseen circumstances and, as a result, you may need to take some time off work or may not be able to finish your hours in one day. You must then follow the company’s protocols, which often include informing your manager of the issue and when you want to depart to take care of your challenges.

This article provides a detailed analysis of writing a permission letter to leave the office early. In this case, to leave early from the office, we share tips and guides on how to go about writing a compelling letter. The functions and importance of the letter to leave early from the office are also discussed. We also provide samples for you to follow in writing yours, an editable template, and general guidelines on common mistakes to avoid when writing your next letter.

Many companies are strict regarding work hours. In exceptional cases, however, when they allow employees to close before schedule, they request that they submit a formal letter requesting to leave early from work on the specified date. This letter is known as a permission letter to leave the workplace early. Therefore, when an employee knows that they will require time off, they should compose this letter as a formal request for leave. There are also times when the necessity for an early leave arises unexpectedly.


It is vital to review your employer’s policy before drafting your request. This helps you know the company’s policy on seeking an early leave from work since different employers have different policies concerning requesting time off. Ask HR to review the policies so that you know if the time away from work is paid or unpaid.

Sample Letters

Free Printable Permission Letter To Leave Early From Office Sample 01 for Word Document
Free Printable Permission Letter To Leave Early From Office Sample 02 for Word Document

    Reasons to Ask for Early Permission from the Office

    In an ideal world, you’d be free to leave work as you want if something came up in your personal life. But our availability is largely restricted, and the letter is requested as a necessity before leaving work in the real world.

    The following are some of the reasons why employers demand this letter from employees:

    It’s required

    Most offices require an official letter from their employees as part of their company’s regulations before an employee can leave. An employee can write the letter for several purposes, either for a grant of leave or an early leave from work for the day. Hence, even when your purpose or reason for closing early is urgent, some employers will still ask you for the letter afterward.

    It allows your employer to prepare for your absence

    As an employee in a firm, your employer wants to be able to get things running even in your absence. Therefore, it is better to keep him in the loop about your early leave from the office beforehand to make necessary arrangements ahead of your leave. In addition, submitting your letter early enough helps your supervisor explore other alternatives.

    It is considered professional

    One of the workplace regulations that is considered a basic rule of professional conduct is seeking an official leave grant whenever needed. Be it a leave of absence or a request to leave the office early, it must be well-written in the appropriate format and submitted as soon as possible. It is highly unprofessional and considered a bad attitude toward work to leave the office at will without seeking your supervisor’s permission.

    Keeps a positive relationship with your employer

    Notifying your boss of your early leave demonstrates that you care about the company’s efficiency and understand the inconveniences your absence may cause. In addition, notifying your boss early enough tells him how conscientious you are. This will make a positive impression on your employer.

    It provides documentation

    Most businesses require this letter of permission to track and document employee activity. And, rather than notifying your manager orally of your early leave from work, the best approach for the sake of documentation is to write an official letter requesting leave early from the office.

    Makes you rearrange your schedule

    Once your request has been approved, it will help you schedule your activities for the day, speeding up your work so you don’t fall behind on your commitment while away.


    It takes time to arrange cover for your job and deal with your employer’s policies regulating leave or absence. Therefore, it is advised that you give your manager enough notice of your impending absence, as this will give them ample time to approve your request.

    Information to Include

    For writing the perfect letter, include some crucial points in your draft to make it essential.

    The following are some critical points to be included:

    • Introduce yourself: A good letter should include complete employee contact information, such as your full name, the department in which you work, your job title, and your position. All of this information will assist your supervisor in determining what obstacles the firm will encounter while you are away and deciding whether to approve your request. In addition, if approved, it helps them identify the appropriate substitute for your function while you are away.
    • Intent to ask permission to leave early: The first paragraph of your letter should indicate your intention to seek permission to close early for the day. Again, this should be well-coached and succinctly delivered.
    • Why you need to leave early: This is the most critical aspect of your letter. Explain in clear terms the purpose of your early leave from work. Use convincing words to explain to your supervisor why you must leave work at the indicated time.

    Below are some of the most common examples of reasons why you may have to leave early from work:


    • Sudden sickness at work which substantially affects your output
    • Leaving to pick up your children from school
    • Attending a doctor’s appointment
    • Taking your child to the clinic
    • The applicable date of your early leave: Including the date of your early leave helps to keep your boss informed and prepared for alternative options. This is why your request should be made as early as possible.
    • The time at which you need to leave/your shift will end: Occasionally, the need to leave early before completing your hours comes up unplanned as an emergency. Still, try to notify your employer as soon as possible, adding the exact time you need to leave. Also, inform them of the expected time your shift ends.
    • Ensure the employer is aware of the completion of your tasks: The next paragraph should be used to ensure your employer that you are willing to complete your tasks before leaving and that your absence will not be an obstacle to the business’s productivity.
    • Make up the work hours: It is also good to notify your boss of your readiness to complete your work hours on a later day. Many organizations have strict rules on work hours, so it will be better for your employer to know that you will make up for hours missed on a later day.
    • Say thanks: You must say thanks at the end of your request. It shows courtesy. Granting a request for an early leave from work is a privilege. Do not feel entitled to your application.

    Permission Letter (Leave Early From Office)

    If you are still unclear about framing the perfect letter, refer to the template shown below, which will help you draft your letter to leave the office early the next time you need one.

    template 01

    Your Name
    Your Address
    Your City, State Zip Code
    Your Phone Number
    Your Email


    City, State Zip Code

    Dear [Recipient’s Name]

    Re: Permission Letter to Leave Early from Office

    I am [NAME], an employee of your company and functioning in the capacity of (job title). In accordance with the employment contract I signed before taking up this job, employees are not allowed to leave the office before (specify the time).

    However, I have suffered (state the exact health challenge you suffer from), which made it necessary that I see the doctor at (state the time you want to leave) before the stipulated deadline.

    Owing to this, I crave your indulgence in allowing me to leave the office earlier than usual.

    I will be pleased if you can communicate your position on my request to me as soon as practicable since I have to take certain preliminary steps before heading to the hospital.

    Kindly reach out to me at [Phone Number] if you have any questions or clarifications.

    I will be very thankful to you for this offer.



    First name and last name

    template 02

    Your Name
    Your Address
    Your City, State Zip Code
    Your Phone Number
    Your Email


    City, State Zip Code

    Respected Mr. /Ms. Last Name,

    Subject: Permission Letter to Leave Early From Office

    As you know, I am employed by your company in the capacity of ____________ (job title). According to the employment contract I signed before taking up this job, I have to leave office no earlier than____________ (specify the time).

    However, I have suffered _____________ (reveal the exact problem you suffer from), which has necessitated that I see the doctor at _______________ (specify the time), roughly an hour from the stipulated deadline.

    In light of this, I ask you to allow me to leave the office earlier than usual. Alternatively, you may alter my shift to the morning hours so that I do not work for fewer duration of time.

    Kindly let me know about your stand on this issue within the shortest time possible. I have to notify my doctor beforehand to be able to arrive at an amicable solution.

    For any urgent issues, kindly reach me on XXX-XXX-XXXX.

    I will be very thankful to you for this offer.


    Signature (hard copy letter)

    FirstName LastName

    Sample Letters

    In the corporate environment, seeking permission to leave work early demands a level of formality and professionalism. The subsequent sample letters are crafted to assist you in presenting a well-reasoned and polite request to your manager or supervisor. 

    Sample 1 Letter for Early Departure Request

    Dear Mr. James Anderson,

    I am writing to request your permission for an early departure from the office on Friday, 15th December. Due to a critical maintenance appointment for my home’s solar energy system, which can only be scheduled during business hours, my presence is urgently required.

    As you are aware, I am currently overseeing the Thompson Project, which involves complex data analysis and software development. To ensure that my early departure does not impact our project timeline, I have arranged for my colleague, Sarah Miller, to oversee any immediate needs in my absence. Furthermore, I will ensure all my tasks are up to date before leaving and will be available via email and phone for any urgent queries.

    I believe the maintenance of the solar system is not only essential for my home but also aligns with our company’s policy of encouraging sustainable living practices. I assure you that I will compensate for the lost hours by working additional time next week.

    Thank you for considering my request. I look forward to your understanding and approval.


    Michael Thompson

    Sample 2 Email for Early Departure Request

    Subject: Request for Early Departure on 15th December

    Dear Mr. Anderson,

    I hope this email finds you well. I am writing to seek your permission for an early departure from the office this Friday, 15th December, due to an unavoidable commitment.

    As you know, I am part of the team working on the Johnson Analytics Project. To ensure my early leave does not hinder our progress, I have pre-scheduled all my deliverables and will be delegating critical tasks to my team member, Emily Clark. Additionally, I plan to remotely monitor our project status and remain accessible for any emergencies.

    This early leave is necessary for me to attend a critical family event, which requires my presence. I have ensured that all my responsibilities are covered and will make up for the time by staying extra hours on the following Monday and Tuesday.

    I appreciate your understanding and support in this matter and assure you of my commitment to the project’s success.

    Best regards,

    David Wilson


    The sample letters requesting early departure from the office exhibit several key attributes that serve as useful guides for readers seeking to compose similar requests. Firstly, the tone of both the letter and the email is professional and respectful, which is crucial when addressing superiors in a workplace setting. The writers maintain a formal structure, beginning with a polite greeting and ending with a courteous closing, while the body of the text clearly states the purpose of the request.

    A notable feature is the inclusion of specific details and justifications for the early departure by the writers. This level of specificity lends authenticity to the requests and helps the reader understand the urgency and legitimacy of the situation.

    Furthermore, both examples demonstrate proactive planning and responsibility. The writers ensure that their work responsibilities will not be neglected by delegating tasks to colleagues, ensuring completion of their tasks ahead of time, and offering to be available remotely if needed. This approach not only shows their commitment to their duties, but also their consideration of team dynamics and project continuity.

    The writers also include a promise to compensate for the lost time, which reflects a strong work ethic and respect for the company’s time. This aspect is essential in professional communication, as it shows that the employee is mindful of their obligations and is willing to make amends for any inconvenience caused.

    In conclusion, these letters serve as practical examples by effectively balancing a respectful and formal tone, providing specific justifications, demonstrating proactive planning, and showing a commitment to work responsibilities. These elements collectively create persuasive and professional requests for early departure, offering valuable templates for readers in similar situations.


    The basic rules and guidelines will help you write a perfect letter to leave the office early. In addition, the tips include common mistakes that employees make and how to avoid them.

    • Proofread and revise: It is important to proofread, revise, and edit all formal letters and writings. This helps you notice grammatical errors and other inconsistencies you may not have noticed initially. A well-edited write-up shows diligence on the part of the employee.
    • Be respectful and courteous: Use formal language in your letter and avoid slang. Also, address your supervisor with the utmost courtesy and avoid being rude in your request. A respectable approach is the best way to get your boss to approve your request for early leave.
    • Follow business letter format: Your letter should follow the standard business format. Use a professional salutation, including a subject line that briefly explains the purpose of your letter. The body of the letter should be structured appropriately to include all relevant information. The closing should be precisely and professionally done. Above all, your letter should be well formatted, following the approved standard for business letters.

    Key Takeaways

    Here we have the Top 5 Letters of Request for Permission Writing Takeaways you should remember in writing your letter:

    • Most employers allow their employees to leave early from work in case of emergencies. However, this must be preceded by a formal request made by the employee. This is to fulfill the necessary conditions of documentation and orderliness at the workplace.
    • A letter of permission to leave early from the office should provide a valid justification for your early departure that will persuade the employer to grant your request. Suppose you have a reasonable claim for leave. In that case, your request will not be denied without justification, especially for personal reasons such as illness, urgent work, visiting sick parents, etc.
    • A letter of permission to leave early may appear to be difficult to draft but if you follow the laid down rules set out in this article, it becomes easier. Templates have been made available for you to edit when writing yours.
    • Most importantly, the permission letter should be well-structured and adequately formatted. It should not sound too friendly or casual; rather, it must be formally and professionally written.
    • There are also general rules that should be followed. Always endeavor to proofread your work and edit the letter for errors and grammar. Above all, submit your letter early enough to get your supervisor’s position on your request.

    About This Article

    William Lehr
    Authored by:
    Human Resources Specialist, MS Office Expert
    William Lehr combines a profound understanding of human resources with a certified expertise in Microsoft Office, making him a dual asset in any professional setting. With a keen insight into the intricacies of HR, William adeptly manages talent acquisition, employee relations, and organizational development. His Microsoft Office proficiency further amplifies his effectiveness, allowing him to design and implement seamless workflows, reports, and analytical tools. Whether it's optimizing HR processes or crafting efficient MS Office solutions, William's comprehensive skill set ensures that organizational objectives are met with precision and excellence.

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