A Resignation Letter for Career Growth also referred to as a notice of termination or letter of resignation, is a formal letter written by an employee to their employer, in which the employee gives notice of their intention to terminate their employment relationship with their employer.
When you are resigning to move on to a better opportunity, it is necessary for you to inform your current and future employers about the circumstances surrounding your departure from your current employment. Also, you need to explain why you are leaving and give a notice period. Creating a resignation letter for career growth will help your employer know that you are leaving for a better opportunity and have a well-thought-out reason for leaving your current job.
A resignation letter for career growth, when done properly, will help your employer understand why you are leaving your job and will give them time to review the information before making a potentially difficult decision regarding your employment status. Providing a sincere resignation letter can also help you develop a positive working relationship with your employer and increase their chances of writing you a recommendation letter.
Knowing how to properly write a resignation letter for career growth can make all the difference in your ability to find a new job. If you are looking to start your new job search off right, then it is important that you know how to create a great resignation letter for career growth. Templates are provided here:
How to Write the Resignation Letter
Knowing how to write a resignation letter is an important job skill that can ultimately help you find your next job. Resignation letters usually vary depending on the context, but they all follow some basic guidelines.
Below is a step-by-step guide on how to properly craft your resignation letter for career growth:
Step 1: State your resignation
The first step of writing a resignation letter is to inform your employer that you will be resigning from your job. You must clearly and concisely state the reason why you are leaving your current job, and be sure to write in a professional tone. This is the most important part of your letter, and it is essential to gather all the information your employer needs to know before your last day.
If you do not state a reason for leaving, your employer will have a hard time understanding why you are resigning from your current employment position. Make sure that you are honest and transparent when stating the reason for your resignation.
Step 2: Specify your last day of work
In your resignation letter for career growth, you should specify the date of your last day on the job. You should be firm about your last day and make sure that your employer understands that you will not be working past that date. This will help your employer to plan more easily for your departure and prepare for the days in which you will be gone.
Step 3: Share the reason for your departure
Your resignation letter should explain your reasoning for leaving. If you are moving on to a better job, then provide your employer with the details of the position. If you are moving on to a new position within your organization, then provide detailed information on why you are moving to the new position.
If you are moving to another company, then your letter should explain why that company is a better option for you. This information will help your employer understand why you are leaving, and they may appreciate you for being honest.
Step 4: Provide details of your next step
Your resignation letter should provide details on your next steps. Include details such as where you will be working and what type of career growth opportunities you are looking for. This information will help your employer prepare for the days you are gone and perhaps help them find a replacement for you.
If you request a salary increase or promotion, this information should also be included in your letter. If you are moving to another position with the same employer, then mention that fact as well. Providing this information can help your employer plan for their next steps and possibly earn you a recommendation from them.
Step 5: Offer to help with the transition
If you are resigning in order to pursue another opportunity, then be sure to offer your help with the transition. This means that you should stay on at your current job until you have trained a replacement and are confident that they can do the job without your assistance. Resigning to pursue another job will help your employer when they need to find a new employee, so it is important that you assist them during this process and make their transition as easy as possible.
Step 6: Express your gratitude
Lastly, your resignation letter should express your gratitude to your employer. Thank them dearly for the chance they gave you and the knowledge they have helped to instill in you. Acknowledge all of their efforts and let them know that you will miss working with everyone.
Tell them that they are appreciated and that you would like to stay in touch. This type of letter will not only help your employer know to expect you when the time comes for you to start your next job, but it will also show them that you are thankful for the time they have given you and that you would like to stay in touch.
Here are some professionally crafted sample letters for you to get a better understanding of the format and tone of the letter:
XXX and SONS
HUMAN RESOURCE MANAGER
RE: RESIGNATION LETTER
I write this job resignation letter to inform you of my plan to leave this company. I have enjoyed the time that I have worked with this firm. There is no privilege that I have been denied. However, a time has come that I feel that the best step to take is to resign.
I have been aspiring to grow in my career. However, I feel I have worked at a relatively high level in this firm. I am not facing competition, so I plan to join a more competitive firm. Before I leave, however, I am working on training my team so that we can have a smooth transition. I hope that you will have a better replacement for my position.
Kindly feel free to contact me even after I shall have left if there is a need. I value the season that I have been here and wish that we keep a working relationship. I wish you well as I leave.
Dear sir/ Madam
RE: RESIGNATION LETTER
I write to first appreciate you for allowing me to hold my position within this firm. For the ten years that I have worked here, I believe I have enjoyed myself. However, I feel it is time I need to pursue my career growth. I have stayed at the communication officer position for eight years, and I think I should move beyond that. This calls for more training. I am therefore quitting this job to go for some training that would lift me another step in my career ladder.
Before I leave on 4th Dec 20XX, I promise to train my team members. If there is anything you wish I should do before then, kindly let me know. Even as I leave, I hope to get us to communicate on the progress of the company.
Dos and Don’ts
Drafting a great resignation letter for career growth is ultimately about knowing what to do and what not to do. Unfortunately, there are several things that, as an employee, you may not realize you are doing wrong when writing the letter.
Below is a list of things you should do when writing a resignation letter for career growth.
- Keep it positive: You should always be positive and professional in your resignation letter. You do not want to express anger or frustration with your job or anything else in the office. While there will be an emotional period that follows your resignation, it is best to keep it on a professional level. Your resignation letter should provide details on how you will be moving forward in your life and how you might interact with your employer in the future.
- Carefully choose between a handwritten or an email: The best way to send your resignation letter is by email. This is because it is fast, effective, and convenient. However, there are some employers that prefer a handwritten letter to accept your resignation. If you decide to write a handwritten letter instead, be sure to keep it professional and directed towards the employer. Make sure you save a copy of the letter to yourself in case you need it for later reference.
- Use business letter format: Your resignation letter should always be formatted correctly. This means that you should always use a standard business letter format. When using this format, you should always include the salutation, closing remarks of gratitude, the date of your last day on the job, a final statement thanking your employer for their time, and a reference to the date that you will be leaving.
- Keep your reasons brief: It is good to note your reasons for resigning from your job in your resignation letter. However, you do not want to get into too much detail about this because it might cause problems later. You should only focus on the positive reasons for leaving and briefly state them in your resignation letter.
- Proofread: You should always take the time to proofread your resignation letter for career growth. You do not want to miss any errors or typos. Proper grammar and spelling are especially important in your resignation letter because you are trying to portray a professional image of yourself. Do not let any mistakes or typos ruin the image you are trying to portray.
Below is a list of things that you should try to avoid when writing a resignation letter for career growth:
- Do not be vague or obscure: You want your resignation letter to be concise, clear, and professional. When writing your resignation letter for career growth, you should never waste time or cause any confusion with the language used. You should also avoid words that are ambiguous or grammatically incorrect as well. Your letter should be direct and to the point so that it is easy for your employer to understand your reason for resigning.
- Avoid using unprofessional language: Your resignation letter should always be appropriate and professional. This means that you should avoid using any words, phrases, or language that is unprofessional or inappropriate for your resignation letter for career growth. Your resignation letter for career growth should be direct, clear, and professional since this will show your new employer that you are a well-rounded individual.
- Don’t mention your new salary as a reason for resignation: When you are resigning from your job, do not focus on the fact that you are receiving a raise or how much more you will be making. Instead, focus on the fact that it is time to move on to the next step of your career and that this new job will allow you to grow.
- Don’t include suggestions or complaints: Your resignation letter should always be positive and professional. You do not want to offer any suggestions or complaints about your employer or the job that you are leaving. Instead, your resignation letter for career growth should be focused on thanking your employer for their time and expressing how you will be moving forward in your life.
- Avoid personal disclosures or emotional sentiments: Your resignation letter should not include any personal disclosures or emotional sentiments. You should only address issues that are related to your work life because it is important to keep things professional and formal between you and your employer.
The main goal of writing a resignation letter for career growth is to provide your employer with information regarding your moves forward in life and how you will be interacting with them. When writing your resignation letter for career growth, remember that it is always best to be professional. This means that you should avoid using informal or unprofessional language.
It is also important to keep your resignation letter as brief and concise as possible. You do not want to express too much emotion about your resignation or include any personal disclosures about your reasons for leaving the job. Instead, you should be professional and focus only on thanking your employer.