Sample Resignation Letters for Career Growth

A Resignation Letter for Career Growth, also referred to as a notice of termination or letter of resignation, is a formal letter written by an employee to their employer, in which the employee gives notice of their intention to terminate their employment relationship with their employer.

When you are resigning to move on to a better opportunity, you must inform your current and future employers about the circumstances surrounding your departure from your current employment. Also, you need to explain why you are leaving and give a notice period. Creating this letter will let your employer know that you are leaving for a better opportunity and have a well-thought-out reason for leaving your current job.

When done properly, it will help your employer understand why you are leaving your job and will give them time to review the information before making a potentially difficult decision regarding your employment status. Providing a sincere letter of resignation can also help you develop a positive working relationship with your employer and increase their chances of writing you a recommendation letter.

Free Templates

Knowing how to properly write a resignation letter for career growth can make all the difference in your ability to find a new job. If you are looking to start your new job search off right, then it is important that you know how to create a great resignation letter for career growth.

Templates are provided here:

Free Printable Marketing to Education Career Change Resignation Letter Sample 01 as Word Document

Free Printable Marketing to Education Career Change Resignation Letter Sample 02 as Word Document

Free Editable Communication Officer Career Change Resignation Letter Sample for Word File

Free Editable HR Manager Career Change Resignation Letter Sample for Word File

Free Customizable General Career Change Resignation Letter Template 01 for Word Document

Free Customizable General Career Change Resignation Letter Template 02 for Word Document

Free Editable HR Assistant Career Change Resignation Letter Sample for Word File

Free Editable PQR Manager Career Change Resignation Letter Sample for Word File

Free Customizable General Career Change Resignation Letter Template 03 for Word Document

    How to Write a Resignation Letter

    Knowing how to write is an important job skill that can ultimately help you find your next job. These letters usually vary depending on the context, but they all follow some basic guidelines.

    Below is a step-by-step guide on how to properly craft it:

    Step 1: State your resignation

    The first step in writing it is to inform your employer that you will be resigning from your job. You must clearly and concisely state the reason why you are leaving your current job, and be sure to write in a professional tone. This is the most important part of your letter, and it is essential to gather all the information your employer needs to know before your last day.

    If you do not state a reason for leaving, your employer will have a hard time understanding why you are resigning from your current employment position. Make sure that you are honest and transparent when stating the reason for your resignation.

    Step 2: Specify your last day of work

    In your letter, you should specify the date of your last day on the job. You should be firm about your last day and make sure that your employer understands that you will not be working past that date. This will help your employer plan more easily for your departure and prepare for the days in which you will be gone.

    Step 3: Share the reason for your departure

    It should explain your reasoning for leaving. If you are moving on to a better job, then provide your employer with the details of the position. If you are moving on to a new position within your organization, then provide detailed information on why you are moving to the new position.

    If you are moving to another company, then your letter should explain why that company is a better option for you. This information will help your employer understand why you are leaving, and they may appreciate you for being honest.

    Step 4: Provide details of your next step

    It should provide details on your next steps. Include details such as where you will be working and what type of career growth opportunities you are looking for. This information will help your employer prepare for the days you are gone and perhaps help them find a replacement for you.

    If you request a salary increase or promotion, this information should also be included in your letter. If you are moving to another position with the same employer, then mention that fact as well. Providing this information can help your employer plan for their next steps and possibly earn you a recommendation from them.

    Step 5: Offer to help with the transition

    If you are resigning in order to pursue another opportunity, then be sure to offer your help with the transition. This means that you should stay at your current job until you have trained a replacement and are confident that they can do the job without your assistance. Resigning to pursue another job will help your employer when they need to find a new employee, so it is important that you assist them during this process and make their transition as easy as possible.

    Step 6: Express your gratitude

    Lastly, your letter should express your gratitude to your employer. Thank them dearly for the chance they gave you and the knowledge they have helped to instill in you. Acknowledge all of their efforts and let them know that you will miss working with everyone.

    Tell them that they are appreciated and that you would like to stay in touch. This type of letter will not only let your employer know to expect you when the time comes for you to start your next job, but it will also show them that you are thankful for the time they have given you and that you would like to stay in touch.

    Resignation Letter Template

    [Your Name]

    [Your Address]

    [City, State, Zip Code]

    [Email Address]

    [Phone Number]


    [Recipient’s Name]

    [Recipient’s Position]

    [Company Name]

    [Company Address]

    [City, State, Zip Code]

    Dear [Recipient’s Name],

    I am writing to formally announce my resignation from my position as [Your Position] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter].

    This decision was not made lightly, but after careful consideration, I have accepted an offer that aligns more closely with my career goals and professional growth. This new opportunity presents challenges and learning prospects that I am eager to explore.

    I want to express my deepest gratitude for the opportunities I have been given at [Company Name] and the invaluable experiences I have gained during my time here. It has been a pleasure working under your leadership and alongside my colleagues. I have grown significantly both professionally and personally, and I attribute a large part of that growth to the supportive and stimulating environment at [Company Name].

    During my remaining time, I am committed to ensuring a smooth transition. I am happy to assist in any way to hand over my responsibilities and to train my successor, if necessary. Please let me know how I can help during this transition phase.

    I look forward to staying in touch and hope to cross paths again in the future. Thank you again for the opportunity to be a part of [Company Name]. I wish the company continued success and hope to maintain our professional relationship in the years to come.

    Warmest regards,

    [Your Name]

    Sample Letters

    Sample Resignation Letter for Career Growth

    Dear Mr. Doe,

    I am writing to formally announce my resignation from my position as Marketing Coordinator at Innovatech Solutions, effective March 2, 20XX.

    After much contemplation, I have decided to accept a new role that offers me the opportunity to step into a management position, which aligns more closely with my long-term career aspirations. This was a difficult decision to make, as my journey with Innovatech Solutions has been incredibly rewarding.

    I am deeply grateful for the myriad of opportunities I’ve encountered during my tenure here. Working under your leadership and collaborating with my talented colleagues has significantly contributed to my professional development. The innovative projects and the dynamic team environment have not only honed my skills but have also fueled my passion for the marketing field.

    In the coming weeks, I am dedicated to facilitating a seamless transition. I will compile thorough documentation of my current projects and am willing to assist in training my replacement to ensure continuity in our marketing efforts.

    I cherish the relationships I’ve built here and look forward to maintaining our connections. Thank you for the support and guidance that have been pivotal to my growth. I wish Innovatech Solutions all the best and hope our paths may cross again in the future.

    Warmest regards,

    Emma Thompson

    Sample Resignation Email Due to Career Growth

    Subject: Resignation Notice – Alex Johnson

    Dear Ms. Reynolds,

    I hope this message finds you well. After much consideration, I have decided to resign from my position as Digital Marketing Specialist, effective March 30, 20XX. This decision comes after receiving an offer to join another organization as a Digital Marketing Manager, a role that significantly advances my career goals and professional development.

    Working at Crestview Analytics has been an incredibly rewarding experience. The skills I’ve developed and the projects I’ve been a part of have not only contributed to my professional growth but have also prepared me for this next step in my career. I am truly grateful for the mentorship, support, and opportunities I have received during my tenure here.

    I am committed to making this transition as smooth as possible. I will ensure all my current projects are up to date and will assist in the handover process to my successor. Please let me know how I can further facilitate a seamless transition over the next two weeks.

    I would like to express my heartfelt thanks to you and the team for all the support and encouragement over the years. I have greatly enjoyed and appreciated the opportunities to work on a variety of projects and with a team that has become like a second family to me.

    I look forward to staying in touch and hope that our paths will cross again in the future. Thank you once again for everything. I wish Crestview Analytics continued success and growth in the coming years.

    Warmest regards,

    Alex Johnson

    Digital Marketing Specialist | (555) 123-4567


    The resignation letters for career growth share a respectful and appreciative tone towards the employers and outline the writers’ decisions to leave for roles that offer further career advancement. Both letters express gratitude for the experiences, mentorship, and opportunities provided by their current positions, highlighting how these have contributed to their professional development and prepared them for future opportunities.

    Key similarities include a formal declaration of resignation with a specified effective date, acknowledgment of the positive impact their tenure had on their career, commitment to facilitating a smooth transition, and an expression of hope to maintain professional relationships. Each letter communicates the difficult decision to leave, driven by the pursuit of career growth, and articulates a clear intention to assist with any transitional needs, underscoring a professional and considerate approach to resignation.

    These examples demonstrate how to resign gracefully, emphasizing gratitude for past opportunities while looking forward to new challenges. They effectively balance the personal excitement of career advancement with a sense of loyalty and thankfulness towards the current employer, setting a positive tone for departure and future interactions.

    Dos and Don’ts

    Drafting a great resignation letter is ultimately about knowing what to do and what not to do. Unfortunately, there are several things that, as an employee, you may not realize you are doing wrong when writing the letter.


    Below is a list of things you should do when writing it.

    • Keep it positive: You should always be positive and professional in your resignation letter. You do not want to express anger or frustration with your job or anything else in the office. While there will be an emotional period that follows your resignation, it is best to keep it on a professional level. It should provide details on how you will be moving forward in your life and how you might interact with your employer in the future.
    • Carefully choose between a handwritten note or an email: The best way to send it is by email. This is because it is fast, effective, and convenient. However, there are some employers that prefer a handwritten letter to accept your resignation. If you decide to write a handwritten letter instead, be sure to keep it professional and directed towards the employer. Make sure you save a copy of the letter to yourself in case you need it for later reference.
    • Use business letter format: It should always be formatted correctly. This means that you should always use a standard business letter format. When using this format, you should always include the salutation, closing remarks of gratitude, the date of your last day on the job, a final statement thanking your employer for their time, and a reference to the date that you will be leaving.
    • Keep your reasons brief: It is good to note your reasons for resigning from your job in your letter. However, you do not want to get into too much detail about this because it might cause problems later. You should only focus on the positive reasons for leaving and briefly state them in it.
    • Proofread: You should always take the time to proofread it. You do not want to miss any errors or typos. Proper grammar and spelling are especially important in your letter because you are trying to portray a professional image of yourself. Do not let any mistakes or typos ruin the image you are trying to portray.


    Below is a list of things that you should try to avoid when writing it:

    • Do not be vague or obscure: You want your resignation letter to be concise, clear, and professional. When writing it, you should never waste time or cause any confusion with the language used. You should also avoid words that are ambiguous or grammatically incorrect. Your letter should be direct and to the point so that it is easy for your employer to understand your reason for resigning.
    • Avoid using unprofessional language: It should always be appropriate and professional. This means that you should avoid using any words, phrases, or language that is unprofessional or inappropriate for your letter. It should be direct, clear, and professional, since this will show your new employer that you are a well-rounded individual.
    • Don’t mention your new salary as a reason for resignation: When you are resigning from your job, do not focus on the fact that you are receiving a raise or how much more you will be making. Instead, focus on the fact that it is time to move on to the next step of your career and that this new job will allow you to grow.
    • Don’t include suggestions or complaints: It should always be positive and professional. You do not want to offer any suggestions or complaints about your employer or the job that you are leaving. Instead, it should be focused on thanking your employer for their time and expressing how you will be moving forward in your life.
    • Avoid personal disclosures or emotional sentiments: It should not include any personal disclosures or emotional sentiments. You should only address issues that are related to your work life because it is important to keep things professional and formal between you and your employer.

    Final Thoughts

    The main goal of writing a resignation letter is to provide your employer with information regarding your future moves and how you will be interacting with them. When writing it, remember that it is always best to be professional. This means that you should avoid using informal or unprofessional language.
    It is also important to keep it as brief and concise as possible. You do not want to express too much emotion about your resignation or include any personal disclosures about your reasons for leaving the job. Instead, you should be professional and focus only on thanking your employer.

    About This Article

    Shannon O'Brien
    Authored by:
    Career and Life Strategy Consulting, Workshops, E-learning
    Shannon O'Brien, the visionary Founder and Principal Advisor of Whole U., has positioned her Boston-based consultancy as a beacon for those seeking purpose and balance in their careers and lives. Whole U. offers a spectrum of services, from individualized advising to immersive workshops and e-learning platforms, all designed to empower individuals to chase their true calling and cultivate a harmonious life. Recognized for her unparalleled expertise, Shannon has been honored as both the #1 Career Coach and Life Coach in Boston by Yelp users. Her insights and contributions have been spotlighted on platforms like, Boldfacers, and the UR Business Network. Cementing her authority in the field, Shannon holds a Master's degree in Technology, Innovation, & Education from the prestigious Harvard University.

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