Sample Resignation Letters (During or After Maternity Leave)

Quitting a job should not be an impulsive decision, because it affects your family’s security as well as your future career prospects. Aspiring mothers must focus on how to reorient their priorities after childbirth, either to be full-time mothers or to move forward in their careers.

Those women who plan on pursuing careers after giving birth have fears over whether they would be still as dedicated to their jobs as before. There are expectations that women should be there 100 percent for their kids, but also that they should continue advancing in their career goals.

Quitting a job is a tough decision and many times one gets confused in their thoughts and feelings. Considering financial aspects and childcare options the ultimate decision should be based on “what you want to do”. The expectant mother must concentrate on how they are going to balance the clashing responsibilities of parenthood and their job.

A resignation letter soon after maternity leave is a formal document where an employee notifies their employer that they will be leaving their job; generally preceded by a casual face-to-face talk or sending a resignation letter email.

Like the standard letter, this one is prepared no later than two weeks before the resignation. Also, it should contain the essentials of any other letter of this kind. These include such pieces of information as the transition period, the due date of resignation, and the precise reasons for such a move.

Importance of Resignation Letter After Maternity Leave

The expectant mother should send a letter of resignation to inform the management of the reason for leaving the job. This way you provide early notice to the employer and the management has a proper understanding of your reasons for leaving the job. 

Informing about your decision to resign from your job shows your professionalism and the desire to continue a good relationship with the management. Leaving the company on good terms and relationships can be helpful if in the future you decide to return to the company.

Free Templates and Examples

Free Printable Maternity Leave Resignation Letter Sample 01 for Word format

Great Editable Financial Advisor Maternity Leave Resignation Letter Sample as Word File

Great Editable Accounts Manager Maternity Leave Resignation Letter Sample as Word File

Free Printable Maternity Leave Resignation Letter Sample 02 for Word format

Free Printable Maternity Leave Resignation Letter Sample 03 for Word format

Great Professional Maternity Leave Resignation Email Sample 01 as Word Document
Free Printable Maternity Leave Resignation Letter Sample 04 for Word format
Great Professional Maternity Leave Resignation Email Sample 02 as Word Document

    Writing a Resignation Letter

    Before writing the letter one must think and consider all options available and then draft the letter keeping in mind the following:

    Have a proper reason

    There can be many reasons for resigning from a job, some positive and others negative. It is not obligatory to add your reasons for leaving when writing your letter. However, it is a thoughtful gesture if you convey the reason for leaving either personally or in writing if your relationship with the superior is cordial.

    There are external and internal reasons for resigning from your job.

    • External Reasons like relocation can be a solid reason for resigning, or pregnancy is also an external reason for resigning to become a full-time mother.
    • There are internal situations that force an individual to resign. For example, you may have a higher pay offer from another company, so you resign. Some resign due to conflict at the workplace. Other reasons may include job dissatisfaction or lack of pay.

    Formal greeting

    The first step of writing a resignation is to address your manager or your immediate supervisor. You can also address the letter to the HR department. Always, use his or her formal title like Dear or Hello Mr./Mrs./Dr. XYZ. 

    State the purpose of the resignation

    The first and foremost purpose of writing the letter of resignation is to inform the employer that you have decided to leave the company.

    The other purpose may include showing your gratitude for the experience and skills that you gained while working with the company. You can also thank the management and your colleagues for the cooperation and acceptance shown during your stay. A formal and polite letter of resignation shows your attitude and professionalism.

    Include the final employment date

    A letter of resignation is a legal document and the date of the last working day of the resigning person should be mentioned. Before writing the letter the resigning person should go through the contract letter to learn the exact notice period. The notice period is usually 15 days to 30 days during which the employer has time to plan the replacement of the resigning staff.

    The exact date of the last working day is the period after the lapse of the notice period, and it should be mentioned on the letter.

    Offer help for transition

    When after the maternity leave the employee decides to resign the management has to find a replacement. the transition period should be smooth and easy. The resigning employee should offer to collaborate with HR to find the right replacement. It will be much easier for the resigning employee to evaluate the right candidate.

    During the transition period, one can offer to train the replacement. Like training on the software, and the location of different client files and folders on the computers.

    The resigning employee can also refer to a person who can be a good replacement. The extra effort during the transition period will decrease the burden on the management and leave an everlasting good impression of the resigning employee. 

    Add a thank you note

    One should always try to maintain a cordial relationship even after resigning. In the letter, it is imperative to add two or three sentences showing your gratitude for the experience you gained, and the new skills you learned.

    You should also thank the management and your colleagues for guiding you and for showing their tolerance towards your mistakes. This will leave a good impression on the management and your departure will be on good terms.

    Close the letter properly

    You are leaving the company on good terms and in your final word of the letter you must wish the company success in the future and that you will keep in touch for any assistance.

    Resignation Letter Template (During or After Maternity Leave)

    Following is a template for you to develop a better understanding of the sentence structuring and tone used in the letter after maternity leave:


    Your Name

    Your Address

    Your City, State Zip Code


    Employer’s Name

    Employer’s Title

    Company Name


    City, State Zip Code

    Dear Ms. Manager,

    I want to draw your attention to the fact that I shall resign from my current position with your organization. As you may already know, I am currently expecting a baby whose expected date of delivery is one month from now.

    I want some private space in the last month of my pregnancy to prepare adequately for my delivery. After that, I shall require another three months to heal from childbirth and nurture my newborn peacefully.

    My departure from your firm shall exert some toll on you. I appreciate the critical role I played in your firm during my stay here. To help mitigate the adverse side effects of my departure, I offer myself to aid with the transition. Kindly reach me on my contacts XXX-XXX-XXXX or

    Many thanks in advance for your understanding. If, after the expiration of the three months after my delivery, you will not have found a substantive replacement, kindly consider re-hiring me for the post.


    Your Signature (hard copy letter)

    Firstname Lastname

    Sample Resignation Letter Email Format

    To facilitate the formal communication of your resignation following maternity leave, provided below is a free sample resignation letter, ensuring your decision is conveyed with the utmost professionalism. 


    Subject: Resignation from My Position as Senior Analyst

    Dear Mr. Johnathan Green,

    I hope this message finds you well. I am writing to formally submit my resignation from my position as Senior Analyst at Bright Future Technologies, effective two weeks from today.

    The past three years at Bright Future Technologies have been incredibly rewarding. I have grown both professionally and personally, thanks in no small part to the supportive and innovative environment you have fostered in our department. However, following my recent maternity leave, I have made the difficult decision to focus on my family and explore new avenues that allow for a better work-life balance.

    I am grateful for the opportunities I have had to work on transformative projects and for the mentorship I have received, particularly from you and my colleagues in the Data Analysis team. My experiences here have not only honed my analytical skills but have also instilled a deep understanding of the technology sector that I will carry forward in my career.

    I am committed to ensuring a smooth transition. Over the next two weeks, I will document my current projects and am more than willing to train or assist my replacement. Furthermore, I am available for any follow-up meetings or discussions to facilitate this change.

    Please accept my heartfelt thanks for the opportunity to be a part of Bright Future Technologies. I look forward to staying in touch and hope our paths cross again in the future.

    Warm regards,

    Emily Johnson


    This resignation letter is a useful sample for readers due to several key aspects. Firstly, it starts with a clear statement of resignation, which is essential for clarity. The inclusion of a specific resignation date provides a clear timeline, aiding in the transition process. The reason for resignation, in this case, following maternity leave and focusing on family, is expressed with honesty and tact. This approach is respectful and avoids any potential negativity, which is crucial in maintaining a professional image. 

    Additionally, the letter is structured well, with each paragraph serving a specific purpose – announcing the resignation, explaining the reason, expressing gratitude, and offering assistance during the transition. The expression of gratitude for the opportunities and experiences at the company is particularly noteworthy, as it acknowledges the positive aspects of the employment and leaves a good impression. The offer to assist with the transition demonstrates responsibility and a willingness to support the company even during the resignation process. 

    Finally, the letter concludes with a positive and open tone, suggesting a willingness to maintain professional connections in the future. These aspects make the letter a useful example for readers seeking to resign professionally and courteously, especially after a significant life event like maternity leave.

    Tips for Resigning After Maternity Leave

    Writing a resignation can be difficult. One can sit for hours thinking about how and what to write.

    Following are some points to consider before writing the letter.

    • Discussing reason- in person or via phone: Resigning after maternity leave can be an overwhelming decision. Options are the career or upbringing of the child and these two factors influence decision-making. Discussions with the employer in person or via phone to seek advice and share your point of view can solve this problem.  Once the precedence is established decision-making becomes easy.
    • Properly Format the Letter: The letter must be short, to the point, and informal language. The letter should be in business style, using a font like Arial, Calibri, or Times New Roman. Font size should be 11- or 12-point and avoid novelty font. The letter layout should be single-spaced with one-inch margins.
    • Be Honest: Be clear and honest, discuss your priorities, and make them understand that resigning from a job is a difficult decision.
    • Proofread the Letter: Before submitting the letter, proofread thoroughly. Make sure you have followed the company resignation policy. If any non-conformity or any exception relating to your situation, discuss with HR. Wording should not be impolite, finally, check for grammatical mistakes and submit.
    • Keep in Touch: After resigning keep in touch with your ex-employer, through social media, email, or phone calls. Try to keep yourself abreast of the happenings in the company. Keeping in touch by sending emails to colleagues, and your superior helps to maintain a cordial relationship, and maybe in the future if you want to seek employment the management will consider you positively.   


    Resigning after maternity leave can be a difficult decision.  Resignation should never be done in haste. Think about all the choices and their consequences.  Seek advice from your superior, listen to their guidance, and make your decision. After you have made the decision to resign, make your best effort to leave on good terms and relations.  Try your utmost to help the management during the transition period in finding your replacement.

    About This Article

    William Lehr
    Authored by:
    Human Resources Specialist, MS Office Expert
    William Lehr combines a profound understanding of human resources with a certified expertise in Microsoft Office, making him a dual asset in any professional setting. With a keen insight into the intricacies of HR, William adeptly manages talent acquisition, employee relations, and organizational development. His Microsoft Office proficiency further amplifies his effectiveness, allowing him to design and implement seamless workflows, reports, and analytical tools. Whether it's optimizing HR processes or crafting efficient MS Office solutions, William's comprehensive skill set ensures that organizational objectives are met with precision and excellence.

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