Internship Resignation Letter Samples | How to Quit (Tips)

A resignation letter for an internship is a formal document written by an intern to their employer as notice of their intent to resign from their assigned internship position before the agreed-upon last day of work.

An internship is ordinarily a positive addition to your professional experience portfolio. While you should always try to make the most of the opportunity, sometimes the situation may not suit you for varying reasons, such as impromptu personal issues that interrupt your commitment to it.

In such a case, you should consider discussing it with your employer or supervisor and letting them know your decision. A formal meeting is recommended in this case. After the meeting, you can proceed to craft this letter conveying your reason(s) for vacating your position in the organization and hand it over for official record. 

Submitting a letter declaring your intention to resign from an internship is considered the proper protocol in most if not all, professions. This is regardless of the associated reasons for resignation – whether good or bad. Now that you’ve decided to resign from your post as an intern, how do you go about it? This article is a guide on how to prepare when quitting your internship professionally.

Free Templates

Comprehensive Editable Communications Intern Resignation Letter Sample as Word Document

Comprehensive Editable PR Intern Resignation Letter Sample as Word Document

Comprehensive Editable Radio Intern Resignation Letter Sample as Word Document

Comprehensive Editable Marketing Intern Resignation Letter Sample as Word Document

Comprehensive Editable Media Services Intern Resignation Letter Sample as Word Document

Comprehensive Editable Training Intern Resignation Letter Sample as Word Document

    Why You May Need It

    You are allowed to resign from your internship position for any reason you deem worth resigning for. Consequently, there are plenty of reasons that may prompt you to write it in any such situation.

    You can resign in the following instances:

    For a better employment opportunity

    Sometimes a more suitable employment opportunity may arise during an internship period. You can choose to resign from your internship to pursue that opportunity. It is advisable to ensure that you are guaranteed employment from the other employer before resigning. 

    Due to personal issues

    It is common for interns to resign due to personal issues that affect their performance at work or jeopardize their commitment to the internship. For example, you can be relocating to a different location; in such a case, it would be wise to resign formally through a letter rather than exiting without communicating.

    You have to go back to school earlier than expected

    Another reason why interns often resign from an internship is the resumption of studies earlier than anticipated. While an internship is important, it is advisable to prioritize your studies.

    To secure a reference/recommendation in the future

    One of the most important reasons for writing a letter is to maintain a professional relationship with your employer or supervisor. This is because you may need their recommendations in the future and this letter ensures you leave the organization with honor.

    Note that, even if you do not intend to benefit from the supervisor or employer for reference but want to include the internship in your resume, they can still be contacted to verify your claims. Professionally leaving the organization is a good way of ensuring you leave them with a positive impression, which will often translate to positive feedback when they recommend you or verify your claims.

    Writing a Resignation Letter for Internship

    Writing this letter is a step-by-step process that you should adhere to. While the decision to quit may be difficult to make, writing it can be much simpler if you follow the steps discussed below:

    Step 1: Address the letter

    You should start by addressing the letter appropriately. Often, to whom you address the letter will be dependent on the situation. Your direct supervisor is commonly the relevant person for this purpose. However, you may be told to address the letter to the manager or the HR department in other cases. You should ensure you capture their official name, designation, and address correctly.

    Step 2: Include the subject line

    The next step in writing the letter is to add an informative subject line. The subject line doesn’t have to be too long or too detailed. A simple statement such as “Resignation Letter for [Your name]” will usually be enough.

    Step 3: Write salutation

    The subject line should be followed by a formal salutation. A salutation formatted as follows would be appropriate – Dear Mr./Ms./Mrs. [recipient’s last name]. You can also include appropriate professional titles, such as Dr. or Eng.

    Step 4: Write a statement of intent

    After the salutation, you should state your intention to resign in the letter. Avoid including a lot of unnecessary details. The statement can be one sentence long. This section lets the recipient know the letter’s purpose and what to expect as they read it.

    Step 5: Briefly introduce yourself and your position 

    Afterward, you can introduce yourself by providing your name and the respective position you held at the organization. It is essential to introduce yourself if you are addressing the letter to the manager or the HR department, whom you have not interacted before.

    Step 6: State the date of your last day on the job

    After introducing yourself, you can state your last day of work. Make sure that you specify the day, month, and year. As a general rule, resigning with a two-week notice period or rather ample notice is recommended, especially if you are holding a vital position in the company. This gives the organization enough time to recruit a replacement.

    Step 7: Give your reason(s) for leaving the internship program

    Next, the letter should mention your reason(s) for resigning from the internship program. Again, you are not required to get into detail. A brief and conclusive explanation will typically be sufficient.

    Step 8: Express gratitude to your employer for hiring you

    You should then write an appreciation statement expressing your gratitude for being offered an internship in their organization. It is courteous to thank the employers for providing you with an opportunity to work under their supervision. Also, you can mention specific benefits, lessons, or experiences you are grateful for.

    Step 9: Offer to help with the transition

    The next step is to offer assistance with the transition. While this is usually optional, it is advisable to offer any help, especially if you hold a senior or primary position in the organization. In this section, you can also mention handing in status reports, equipment, or files that are necessary for the continuation of functions in your respective position. You can also share good thoughts for the company in this section. 

    Step 10: Share your contact information

    Next, you should provide your contact information in case your supervisor or the managerial staff wants to contact you in the future. You can provide an email address or a phone number.

    Step 11: Sign off

    You can conclude by offering a complimentary close and signing the document. You can then print two copies. Submit one copy to your supervisor and keep the other copy.


    [Your Name]

    [Your Address]

    [City, State, Zip Code]

    [Your Email Address]

    [Your Phone Number]


    [Supervisor’s Name]

    [Their Title]

    [Company/Organization Name]

    [Company Address]

    [City, State, Zip Code]

    Dear [Supervisor’s Name],

    Subject: Resignation from [Your Position/Title] Internship

    I am writing to formally notify you of my decision to resign from my position as an intern in the [Department/Team Name] at [Company/Organization Name], effective [Last Day of Internship, typically two weeks from the date of the letter]. This decision was not made lightly, but after careful consideration, I believe it is the best choice for my personal and professional development at this time.

    I want to express my sincere gratitude for the opportunity to work as part of [Company/Organization Name]. The experience and knowledge I have gained during my time here have been invaluable, and I am truly thankful for the support and guidance provided by you and the entire team. Working alongside such a talented group of professionals has been a highlight of my professional journey, and I have learned a great deal that I will carry with me into the future.

    I am committed to ensuring a smooth transition and will do everything in my power to wrap up my current projects and responsibilities effectively. I am also willing to assist in training my successor or passing on my duties to another team member, if necessary. Please let me know how I can best contribute to this process.

    I hope to maintain a positive relationship with [Company/Organization Name] and look forward to potential opportunities to collaborate in the future. I am grateful for the understanding and support regarding my decision to resign, and I hope to stay in touch.

    Thank you once again for the invaluable experience and for the mentorship and guidance provided during my internship. Please do not hesitate to reach out if there is any further information or assistance I can provide during this transition.


    [Your Name]

    [Your Position/Title] Intern

    Sample Letters

    The sample and email example provided below can help you personalize your letter before sending it to the employer:

    Sample 01

    Dear Ms. Angela Martinez,

    I am writing to formally resign from my internship position as a Marketing Assistant at Bright Futures Marketing Agency, effective two weeks from today, March 15, 20XX. This decision comes after much consideration and is due to an unexpected family relocation that requires my presence in another state.

    I cannot express enough how valuable this opportunity has been for me. Working under your guidance has significantly enhanced my understanding of digital marketing strategies and campaign management. I am particularly grateful for the chance to contribute to the successful launch of the recent social media campaign, which was a tremendous learning experience.

    I am committed to ensuring a smooth transition and will complete all outstanding tasks to the best of my ability. I am also prepared to assist in training my replacement or transferring my responsibilities to another team member, as needed.

    Thank you for your understanding and support during this period of transition. I hope to maintain the professional relationship we’ve developed, and I look forward to potentially collaborating again in the future.


    Emily Thompson

    Sample 02

    Dear Mr. Jonathan Lee,

    Please accept this letter as my formal resignation from my internship as a Software Development Intern at Tech Innovations Inc., with my last day being April 7, 20XX. After much thought, I have decided to accept a full-time position that aligns closely with my long-term career goals in software engineering.

    I want to express my deepest gratitude for the opportunity to be part of such a dynamic and innovative team. The skills and knowledge I have gained here, especially in agile development practices and coding in Python, have been invaluable. Your mentorship has been instrumental in my professional growth, and for that, I am truly thankful.

    To ensure a seamless transition, I will document my current projects and tasks comprehensively and am willing to provide any necessary support to my successor. Please let me know if there are specific ways I can contribute to this process over the next two weeks.

    Thank you once again for this incredible internship opportunity. I hope to keep in touch and perhaps cross paths professionally in the future.

    Warm regards,

    Jacob Kim

    Sample 03

    Dear Dr. Susan Choi,

    I am writing to inform you of my decision to resign from my internship position as a Research Assistant at the Center for Environmental Studies, effective May 28, 20XX. This decision has been made to allow me to focus on my upcoming full-time academic commitments as I return to university for my final year of studies.

    The experience of working at the Center has been profoundly enriching and educational. I am particularly grateful for the opportunity to have contributed to the groundbreaking research on climate change mitigation, which has deepened my passion and commitment to environmental science.

    I am determined to ensure that my departure does not disrupt the ongoing projects. Over the next month, I will work diligently to complete my current assignments and will prepare detailed progress reports for my successor. I am also available to assist in any other ways to facilitate a smooth transition.

    Thank you for the mentorship, support, and opportunities provided during my time at the Center. I hope to apply the knowledge and skills I have acquired here to make a positive impact in the field of environmental science. I look forward to staying in touch and hopefully collaborating again in the future.

    Best wishes,

    Olivia Sanchez

    Sample 04 [Email Format]

    Subject: Resignation from Internship Position – Effective September 30, 2024

    Dear Jessica,

    I hope this email finds you well. I am writing to formally announce my resignation from my position as a Graphic Design Intern at Creative Designs LLC, effective two weeks from today, on September 30, 20XX.

    This decision was not made lightly. Recently, I was honored to receive a scholarship to pursue my Master’s in Visual Communication Design in Milan, Italy. This opportunity aligns closely with my long-term career aspirations and personal growth goals. As the program commences this October, I find myself in the position of having to step down from my role at Creative Designs LLC to prepare for this next chapter in my academic and professional journey.

    I want to express my deepest gratitude for the invaluable experience and knowledge I have gained during my time with Creative Designs LLC. Working under your mentorship has been incredibly rewarding, and the projects I’ve had the chance to contribute to have significantly enriched my design skills and understanding of the industry. I am particularly proud of our collaborative work on the rebranding project for GreenLeaf Organics, which was a highlight of my internship.

    I am committed to ensuring a smooth transition over the next two weeks. I will finalize all my current projects and prepare a comprehensive handover document detailing the status of my work, including any deadlines and necessary follow-up actions. I am also more than willing to assist in training my successor or providing support to the team during this transition period.

    Thank you once again for the opportunity to be part of such a talented and inspiring team. I have greatly appreciated the supportive and creative environment at Creative Designs LLC, and I hope to carry the lessons and skills I’ve learned here into my future endeavors. I would love to stay in touch and perhaps even collaborate on future projects once I have completed my studies.

    Please let me know if there are any specific procedures I need to follow regarding my resignation or if there is any further information I can provide to assist with the transition.

    Thank you for your understanding and support. I look forward to staying in contact and watching Creative Designs LLC continue to thrive.

    Warmest regards,

    Alex Rivera

    Graphic Design Intern

    Creative Designs LLC


    Special Considerations

    When writing it, you want to convey the message clearly and professionally. To enrich the quality of your letter, you can consider the writing tips discussed below:

    Keep it professional 

    The letter should portray a high level of professionalism. This can be achieved by using a formal business format, a professional tone, and being direct to the point. Also, it should be error-free, and consider handing in the letter in person.

    Be gracious

    You should be polite when resigning, regardless of the circumstances leading to your decision to quit. Therefore, always include an appreciation statement. The recipient might end up being a valuable reference in the future or might be on an interviewing committee in another organization. It is therefore advisable not to leave on bad terms.

    Be concise

    It should be brief. Do not include more details than necessary. It might be tempting to over-explain the reason you’re quitting. However, you should refrain from doing so and be direct and to the point. At most, the letter should be one page long.

    Write a positive letter

    You should maintain a positive tone throughout the letter. It is not an opportunity to vent about the different issues in the organization or personal grudges with the supervisor or colleagues.

    Use sample letters for guidance 

    Always review samples before writing your letter. Sample letters can be helpful guides on what to include and how to organize your document. You can learn proper phrasing tips.

    Final Thoughts

    As an intern, you are not limited to specific reasons for resigning. You can resign whenever you feel the opportunity is not aligned with your goals or you cannot perform your duties to the expected standard. However, regardless of the reason, whether minor or major, it is advisable to always resign through a resignation letter for an internship. You should craft it in a business format, and preferably, it should be submitted in person. To simplify the writing process, you can use a template to prepare it.

    About This Article

    William Lehr
    Authored by:
    Human Resources Specialist, MS Office Expert
    William Lehr combines a profound understanding of human resources with a certified expertise in Microsoft Office, making him a dual asset in any professional setting. With a keen insight into the intricacies of HR, William adeptly manages talent acquisition, employee relations, and organizational development. His Microsoft Office proficiency further amplifies his effectiveness, allowing him to design and implement seamless workflows, reports, and analytical tools. Whether it's optimizing HR processes or crafting efficient MS Office solutions, William's comprehensive skill set ensures that organizational objectives are met with precision and excellence.

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