10+ Free Delivery Receipt Templates (Word | PDF)

For most business transactions, the buyer will purchase something and expect the seller to deliver it to their chosen destination. It is essential to have evidence of the transaction both as a buyer or seller of deliverable goods and services like food, gifts, documents, equipment, etc. That is why both parties need a delivery receipt. The seller will send the bought goods to the buyer using full-time couriers or the service companies and ensure that payment is made using a receipt. On the other hand, the buyer will sign this receipt as proof that they received their goods or service. 

This receipt can be prepared using a template. The receipt can be delivered through the mail or in person by ensuring that the orders are properly documented before being dispatched for delivery. 

What is a Delivery Receipt?

A delivery receipt is a document used as a payment confirmation and record of goods or services after they have been delivered to a specific customer.  To confirm that payment was made, the buyer must sign the receipt. The buyer will only sign the receipt once they have received their purchase. Therefore, a delivery receipt is essential for both parties involved in a transaction.

What is the Purpose?

Shipping companies use a delivery receipt to deal with any complaints they might receive from their customers regarding their purchases. Buyers are expected to check their purchases before receiving them and signing the receipt. The package must be complete in order for the receipt to be signed.

There are times that customers might sign the receipt before checking the package due to the nature of delivery companies. With a receipt, a customer can file a complaint about their package.


You might sign the receipt and collect your mail without confirming it. In the event that you find out that a document is missing, you can file a complaint because you have a delivery receipt for either a refund or a reshipment.

Also, a receipt must be signed by authorized personnel, such as the purchaser or a procurement officer. This is because the seller usually keeps the receipt as a financial record for reference. In case a buyer informs the seller that they are yet to receive their shipment, the seller can easily check their records to solve the situation. The problem could be either a late or incorrect delivery. 

In other cases, the seller might also discover that the signature they have on the receipt template is not from an authorized person. If there is nothing wrong with the shipment, then the seller is safe from any complaints from the buyer.

Delivery Receipt Templates

It is best to use a template to make sure you include all the necessary information in your delivery receipt. With a template, you will prepare the receipt easier and faster. Additionally, you’ll be able to remember to include all pertinent information. You can access multiple templates here.

These templates are easy to use, customize, and download. They will assist you in creating complete and valid receipts for business transactions. In addition, these templates will help provide sellers with financial transaction records and buyers with proof of delivered goods.

Editable Delivery Receipt Template 01 for Word

Free Delivery Receipt Template 02 for Word

Free Delivery Receipt Template 03 for Word

Free Delivery Receipt Template 04 for Word

Editable Delivery Receipt Template 05 for Word

Free Delivery Receipt Template 06 for Word

Free Delivery Receipt Template 07 for Word

Editable Delivery Receipt Template 08 for Excel


    The delivery receipt is essential for both buyers and sellers, as it is helpful in the following ways:

    • The receipt facilitates the shipment of valuable goods across the world as proof that the intended person received the package.
    •  The template also acts as proof of transaction if an individual uses a delivery company to deliver a shipment to another part of the world.
    • When delivering mail, it is used in a post office to acknowledge that the recipient received their mail.
    • It is also used to avoid or resolve disputes if the delivery is time sensitive. The sender will have evidence that the package was delivered on time. For example, an attorney might need this receipt to prove that they communicated with the recipient on time.
    •  It can be used in emails to provide evidence that the email is being delivered. Most emailing systems automatically generate the receipt to inform the sender that their email(s) has been delivered.
    •  A receipt also offers a reference number when customer service sends an email. In addition, the receipt is meant to provide a time frame for the sender so that they are aware of when to expect or hear from the receiving party.

    Delivery Receipt Vs. Invoice

    There are various differences between an invoice and a delivery receipt, such as the fact that the invoice may be used to request payment from clients if the goods have not already been paid for. Also, invoices will list all items sent within each order and how much each item costs. Delivery receipts can be as simple as displaying the total value of the order.

    They generally contain basic contents such as the address of the client, the name of the client, and the value of the order. However, some businesses will put more details on their receipts than others. The basic content remains similar, as without name, address, date, and the number of items delivered, it becomes harder to audit what happened with orders that went wrong or when clients argue that they did not receive all or part of their delivery. Some receipts may have more details, such as if goods were delivered to a different location or if anything was damaged in transit or rejected by the client.

    Must have Information

    Both buyers and sellers must be aware of what a receipt entails because it is a crucial document. It is mainly created using a template.

    There is specific information that must be found in the template, and those details are shown below: 

    Sender’s information

    It should include the sender’s details. The sender can either be a company or an individual. The sender’s information includes their name, complete address, and contact details like a phone number and email. It is also important to include a company logo to make it look more professional.

    The name should be complete and legal for proper identification. The contact details are provided to make it easier for the customer to contact the seller. Apart from the logo, it is also essential to add a website, if any, to make the receipt look professional.

    Date and time

    The receipt template should also include the date and exact time of delivery. Aside from the date and time, the receipt number can also be included in that section. These details are important to both parties as tracking and following up on a particular delivery becomes easier.

    Items to be delivered

    There should be a detailed and proper description of the items that are being delivered. This includes the number of items, the type of item, the quantity, the price, and in some cases, even the weight of the goods. Before signing the receipt, the recipient or customer must review this information to make sure everything is satisfactory. 

    Recipient’s information

    Apart from the sender’s details, the receipt should also contain the recipient’s information. This includes the recipient’s full legal name, address, and contact information. The recipient is usually the customer, the person who received and signed the package. However, it might not always be the customer but someone authorized by the customer to receive the shipment.

    Payment information

    A summary of the payment details, including the payment method, delivery fees, and the total sum the recipient of the goods is required to pay, must also be included. The payment method can include cash, credit, check, or any other form agreed upon. In addition, the correct checkbox on the receipt must be marked.

    It is important to always specify the payment method in the blank space provided. It is also necessary to include the credit card or check number in the space provided for credit or check. The column with the delivery charges should also include the tax rates and the total tax to be paid for the goods and delivery service. The total amount owed must be mentioned in the last section.

    For the benefit of the client, any additional information regarding the payment information must be provided in a comment section below the payment information.


    Both the courier and the recipient must have their names on the receipt. There is a line “Received by” that should be filled with the name of the person who picked up the package. After that, the person picking up the package should include their signature in the blank space provided. The delivery person also signs to indicate the person who delivered the package.

    A receipt is essential for businesses and their customers. Therefore, it is created in two copies, one for the seller and one for the buyer. In addition, the customer must sign it and retain one copy in case they need a refund or reshipment due to a faulty purchase.

    The delivery or courier company must have a signed copy to act as proof of delivering the goods, help keep track of the deliveries, improve their customer service, and remain organized. Additionally, if a receipt is provided, the business is fully aware that a customer’s purchase could give rise to a legal dispute. Therefore, after it has been signed, the receipt should always be kept securely by both parties.

    How Should It Be Made? 

    It is better to make a receipt using a template. Templates make it easier for businesses and companies that provide delivery services to their customers to prepare receipts; as a result, both parties save time.

    Here is a template that you can use to make a receipt yourself:

    Delivery Receipt


    [Company’s Name]
    [Company’s Address]
    [Company’s Contact Information]

    [Delivery date]
    [Delivery time]

    [Receipt number]

    Delivery Details

    Item numberDescriptionQuantityPriceTotal Amount
    1.   [Type of product][Number of items][Cost of each item][Number of items [ multiplied by [Cost of each item]
    2.   [Type of product][Number of items][Cost of each item][Number of items [ multiplied by [Cost of each item]

    Recipient’s information

    Delivered to [Recipient’s Name] at [Recipient’s address]

    [Recipient’s contact information: phone number and/or email]

    Payment Details

    Payment methodDelivery chargesTotal Amount
    ☐ Cash ☐ Credit ☐ Other       

    Received by: _________________________

    Recipient Signature:____________________                                               

    Delivery Person Signature:_________________________   

    Key Takeaways

    • The information on a delivery receipt includes the sender’s information, the date and time, the items to be delivered, the recipient’s information, and the payment information.
    • Both parties, the seller and buyer, must keep a signed receipt even after a business transaction is complete.
    • It helps companies to track their deliveries and keep a record of their financial transactions.
    •  For the customers, having a receipt proves that the required goods were delivered and reached the intended destination.
    • You can use a template to prepare a receipt as it will ensure you include all the required information.

    About This Article

    Jean Murray
    Authored by:
    Business Law, Tax Content, Business Startup Issues, Accounting, Finance
    With an MBA and Ph.D., Jean Murray stands as a luminary in business law and tax content, dedicating over a decade to the niche. Her academic journey spans over 35 years, teaching at esteemed business and professional schools. Notably, she served as an associate professor at Palmer College of Chiropractic between 1995 and 2009, imparting knowledge on accounting, business law, finance, and the nuances of business startups. Beyond academia, Jean's entrepreneurial spirit shone through as she helmed Emence Enterprises, LLC for 15 years, penning insightful articles on business startup challenges and publishing comprehensive startup guides for professionals. Her blend of academic and entrepreneurial expertise positions her as a trusted authority in the business sphere.

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